Key Decisions List

Key Decision List 79- Period covered 3 June 2019 (published on 3 May 2019) 

Plan items
No. Item

3 June 2019

1.

White City Estate Sustainable Urban Drainage & Streetscape Improvement Scheme On The Public Highway

Decision maker:  Cabinet

Decision due:   3 Jun 2019

Lead officer:  Michael Masella

Notice of proposed decision first published: 24/01/2019

Anticipated restriction: Open  -

2.

CARNWATH ROAD / THAMES PATH IMPROVEMENT SCHEME

Decision maker:  Cabinet

Decision due:   3 Jun 2019

Lead officer:  Michael Masella

Notice of proposed decision first published: 01/03/2019

3.

Counters Creek Flood Alleviation Scheme

Decision maker:  Cabinet

Decision due:   3 Jun 2019

Lead officer:  Michael Masella

Notice of proposed decision first published: 01/03/2019

4.

WHITE CITY ESTATE - NEW COUNCIL HOMES AND COMMUNITY FACILITIES

Decision maker:  Cabinet

Decision due:   3 Jun 2019

Lead officer:  Ayesha Ovaisi

Notice of proposed decision first published: 01/03/2019

Anticipated restriction: Part exempt  - view reasons

5.

Approval for Contract with Capital Letters for procuring more accommodation- Reducing Temporary Accommodation Costs

Decision maker:  Cabinet

Decision due:   3 Jun 2019

Lead officer:  Nicky Pooni

Notice of proposed decision first published: 01/03/2019

Anticipated restriction: Open  -

6.

FUNDING AGREEMENTS WITH GLA

Decision maker:  Cabinet

Decision due:   3 Jun 2019

Lead officer:  Labab Lubab

Notice of proposed decision first published: 01/04/2019

Anticipated restriction: Open  -

7.

Alternative Ecological Mitigation Design Consultants Procurement New!

Decision maker:  Cabinet

Decision due:   3 Jun 2019

Lead officer:  Richard Gill

Notice of proposed decision first published: 03/05/2019

Anticipated restriction: Open  -

1 July 2019

8.

CAPITAL PROGRAMME MONITOR & BUDGET VARIATIONS, 2018/19 (OUTTURN) New!

Decision maker:  Cabinet

Decision due:   1 Jul 2019

Lead officer:  Andrew Lord

Notice of proposed decision first published: 03/05/2019

Anticipated restriction: Open  -

9.

2018-19 CORPORATE REVENUE OUTTURN REPORT New!

Decision maker:  Cabinet

Decision due:   1 Jul 2019

Lead officer:  Emily Hill

Notice of proposed decision first published: 03/05/2019

Anticipated restriction: Open  -

10.

Housing Revenue Account 2018/19 Outturn New!

Decision maker:  Cabinet

Decision due:   1 Jul 2019

Lead officer:  Danny Rochford

Notice of proposed decision first published: 03/05/2019

Anticipated restriction: Open  -

11.

Community Asset Transfer

Decision maker:  Cabinet

Decision due:   1 Jul 2019

Lead officer:  Ade Sule, Nigel Brown

Notice of proposed decision first published: 04/09/2018

Anticipated restriction: Open  -

12.

Highway Maintenance Work Programme 2019/20

Decision maker:  Cabinet

Decision:   2 Sep 2019

Lead officer:  Ian Hawthorn, Donna Kelly

Decision status:  Recommendations Approved

Notice of proposed decision first published: 24/01/2019

Anticipated restriction: Open  -

13.

Planning Obligations Draw Down Report

Decision maker:  Cabinet

Decision due:   1 Jul 2019

Lead officer:  Matt Butler, David Gawthorpe

Notice of proposed decision first published: 22/03/2019

Anticipated restriction: Open  -

14.

REGULATION OF INVESTIGATORY POWERS (RIPA)

Decision maker:  Cabinet

Decision due:   1 Jul 2019

Lead officer:  Claire Rai

Notice of proposed decision first published: 01/04/2019

Anticipated restriction: Open  -

15.

Nourish Refurbishment Works

Decision maker:  Cabinet

Decision due:   1 Jul 2019

Lead officer:  Labab Lubab

Notice of proposed decision first published: 01/04/2019

Anticipated restriction: Open  -

16.

Asset Management Compliance Strategy and Capital Programme New!

Decision maker:  Cabinet

Decision due:   1 Jul 2019

Lead officer:  Kurtis Lee, David McNulty

Notice of proposed decision first published: 03/05/2019

Anticipated restriction: Open  -

17.

Ultra-Low Emission Vehicle Last-Mile Freight Hub

Decision maker:  Cabinet

Decision due:   12 Oct 2020

Originally due:   20 Apr 2020

Lead officer:  Hinesh Mehta

Notice of proposed decision first published: 01/02/2019

Anticipated restriction: Open  -

18.

Healthy Lifestyles Service Procurement Strategy

Decision maker:  Cabinet

Decision due:   7 Oct 2019

Lead officer:  Nicola Ashton

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 01/04/2019

Anticipated restriction: Open  -

19.

APPROVAL FOR THE USE OF GRANT AWARDED FOR THE SUPPORTING FAMILIES AGAINST YOUTH CRIME PROJECT IN HAMMERSMITH AND FULHAM New!

Decision maker:  Cabinet

Decision due:   1 Jul 2019

Lead officer:  Bev Sharpe

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 03/05/2019

Anticipated restriction: Open  -

20.

AWARD OF INTERIM CHS ASSETS REPAIRS AND MAINTENANCE CONTRACTS 2019-2020 New!

Decision maker:  Cabinet

Decision due:   2 Sep 2019

Lead officer:  Jennifer Rhoden

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 03/05/2019

Anticipated restriction: Part exempt  - view reasons

21.

Reprocurement of Mosaic for Adults and Children's Social Care New!

Decision maker:  Cabinet

Decision due:   4 Nov 2019

Lead officer:  Veronica Barella, Josh Hadley

Notice of proposed decision first published: 03/05/2019

Anticipated restriction: Open  -

2 September 2019

22.

CORPORATE REVENUE MONITORING 2019/20 MONTH 2 - 31ST MAY New!

Decision maker:  Cabinet

Decision:   2 Sep 2019

Lead officer:  Emily Hill

Decision status:  Recommendations Approved

Notice of proposed decision first published: 03/05/2019

Anticipated restriction: Open  -

23.

Offsite Records Storage Service

Decision maker:  Cabinet Member for Finance and Commercial Services

Decision due:   February 2020

Lead officer:  Anthea Ferguson, Edward Crow

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 10/08/2018

Anticipated restriction: Open  -

24.

Corporate Property Services Framework

Decision maker:  Strategic Director of the Economy Department

Decision due:   June 2020

Lead officer:  Nigel Brown, David Burns

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 19/05/2017

Anticipated restriction: Open  -

25.

School Organisation Strategy 2019

Decision maker:  Cabinet

Decision due:   4 Nov 2019

Lead officer:  Christine Edwards, Kevin Gordon

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 24/01/2019

Anticipated restriction: Open  -

26.

Rough Sleeper Supported Accommodation Procurement Strategy

Decision maker:  Cabinet

Decision:   3 Feb 2020

Lead officer:  Julia Copeland

Decision status:  Recommendations Approved

Notice of proposed decision first published: 24/01/2019

Anticipated restriction: Open  -

27.

Procurement of external training venue New!

Decision maker:  Cabinet

Decision due:   2 Sep 2019

Lead officer:  Deborah Parfitt

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 03/05/2019

Anticipated restriction: Open  -

7 October 2019

28.

CORPORATE REVENUE MONITOR 2019-20 MONTH 3 30TH JUNE New!

Decision maker:  Cabinet

Decision due:   7 Oct 2019

Lead officer:  Emily Hill

Notice of proposed decision first published: 03/05/2019

Anticipated restriction: Open  -

29.

Housing Strategy 2019 New!

Decision maker:  Cabinet

Decision due:   2 Nov 2020

Originally due:   1 Jun 2020

Lead officer:  Labab Lubab

Notice of proposed decision first published: 03/05/2019

Anticipated restriction: Open  -

4 November 2019

30.

CORPORATE REVENUE MONITOR 2019-20 MONTH 4 31ST JULY New!

Decision maker:  Cabinet

Decision due:   4 Nov 2019

Lead officer:  Emily Hill

Notice of proposed decision first published: 03/05/2019

Anticipated restriction: Open  -

Other reports

31.

Funding for Service Improvement Plan - West London Coroners Court

Notice of proposed decision first published: 04/09/2018

32.

Single Homeless Services Contract Award

Decision maker:  Officer's Delegated Decision

Decision due:   Not before 1st Oct 2017

Lead officer:  Julia Copeland

Notice of proposed decision first published: 07/09/2017

33.

REPORT TO AWARD THE CONTRACT TO DELIVER VARIABLE DATA PRINTING SERVICES

Decision maker:  Officer's Delegated Decision

Decision due:   Not before 5th Jun 2017

Lead officer:  Simon Paterson

Notice of proposed decision first published: 23/10/2017

34.

Delegated Officer decision; Award FSS contract to LATC

Decision maker:  Officer's Delegated Decision

Decision due:   March 2017

Lead officer:  Sarah Thomas

Notice of proposed decision first published: 28/03/2018

35.

Award of window replacement contract

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 01/08/2017

This decision will be taken under urgency procedures.

Reason for urgency:
Reason for urgency to ensure that the windows are installed within a time frame which does not affect the education of the children in school.

Anticipated restriction: Open  -

36.

Procurement of White goods - Fire Safety Plus

Decision maker:  Leader of the Council

Decision due:   Not before 8th Oct 2017

Lead officer:  Wendy Reade

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 21/08/2017

Reason for urgency:
The tests start on Monday 21st August, if an appliance fails it has to have the plug removed so that it cannot be used. An urgent decision is required to allow the procurement of replacement appliances so that residents are not left without a cooker, fridge or other kitchen appliance.

Anticipated restriction: Open  -

37.

Leader's Urgent Decision - Community Advice and Legal Support Services

Decision maker:  Leader of the Council

Decision due:   14 Dec 2017

Lead officer:  Sarah Thomas

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 03/11/2017

Reason for urgency:
the evaluation of the bids for the community advice and legal support contracts will be completed by mid December. to ensure that political sign off occurs in time to mobilise the new contract, the Leader will need to make an urgent decision

Anticipated restriction: Fully exempt  -

38.

Leader's Urgent Decision - FIRE SAFETY & ACCELERATION PROGRAMME

Decision maker:  Leader of the Council

Decision due:   Not before 27th Oct 2017

Lead officer:  Dave McNamara

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 15/12/2017

Reason for urgency:
the contractors are on site and we need to vary the contract to accommodate the additional works

Anticipated restriction: Fully exempt  - view reasons

39.

Leader's Urgent Decision - Direct Award of Contract for the provision of Community Meals/ Meals on Wheels Service

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 21/12/2017

Reason for urgency:
It is necessary for the direct award of contract to be made at least two months in advance of the proposed contract start date to provide the contractor with the required legal certainty to enable them to plan for the provision of services. Additionally without this assurance the contractor is unable to offer continued employment to their workforce and would have no alternative other than to serve redundancy notices. This is a key service to vulnerable people and it is imperative measures are agreed to ensure continuity of service.

Anticipated restriction: Open  -

40.

Leader's Urgent Decision - PROCUREMENT OF PROPERTY AGENT: Proposed interim relocation of Offices from Hammersmith Town Hall and Extension

Decision maker:  Leader of the Council

Decision due:   January 2018

Lead officer:  Izhar Haq

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 10/01/2018

This decision will be taken under urgency procedures.

Reason for urgency:
In order to meet the timeframe for works to start on the regeneration project, temporary accommodation needs to be identified as a matter of urgency.

Anticipated restriction: Open  -

41.

Good Growth Fund - NOURISH Project

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 01/11/2018

This decision will be taken under urgency procedures.

Reason for urgency:
Urgent decision is required to enable the Council to enter into funding agreement with the Greater London Authority to avail of their match funding for the project. The set deadline to enter into the funding agreement was 31st March which has already passe and we are working with the GLA to achieve urgent sign-off.

Anticipated restriction: Fully exempt  - view reasons

42.

Contract Award Report: Gas Repair And Maintenance Services

Decision maker:  Cabinet Member for Housing

Lead officer:  Aldhun Levitt

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 06/12/2018

43.

LEISURE CONTRACT RE-PROCUREMENT

Notice of proposed decision first published: 01/11/2018

44.

Leader's Urgent Decision - Waiver of contracts standing orders and direct award of contract to Agilisys for the provision of daytime Contact Centre services

Decision maker:  Leader of the Council

Decision due:   Before 31 Oct 2018

Lead officer:  Irwant Sidhu

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 24/10/2018

Reason for urgency:
The contract with the current provider ends on 31 October 2018. Interdependencies with other corporate programmes and the timing on negotiations with the current supplier has meant that an urgent decision must be made to ensure continuity of service.

Anticipated restriction: Open  -

45.

Report on authority required to enter into Access Agreements relating to LBHF Joint Ventures Limited.

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 24/01/2019

Reason for urgency:
There are a number of local authorities who wish to sign an Access Agreement with the Council in order to purchase ethical debt products from LBHF Joint Ventures Limited. Delays in signing Access Agreements with these local authorities, in particular Birmingham City Council, will impact on the income that the Council derives from the LBHF JV Ltd as there is a risk that local authorities may choose another supplier or that services will not start in the current financial year. Delegated authority to Lisa Redfern, Strategic Director for Social Care and Public Service Reform, to sign the Access Agreements, in consultation with the Cabinet Member for Finance and Commercial Services, on behalf of the Council is therefore sought as a matter of urgency

Anticipated restriction: Open  -

46.

Leader's Urgent Decision - Polo in the Park, Hurlingham Park

Decision maker:  Leader of the Council

Decision:   April 2019

Lead officer:  Sharon Lea

Decision status:  Recommendations Approved

Notice of proposed decision first published: 01/04/2019

Reason for urgency:
The event takes place in June and the organiser needs to raise sponsorship and procure suppliers in the lead up to the event.

Anticipated restriction: Fully exempt  - view reasons

47.

Leader's Urgent Decision - Extension Of Contracts On The Family Support Framework

Decision maker:  Leader of the Council

Decision:   April 2019

Lead officer:  Joanna Mccormick, Daniel Doherty

Decision status:  Recommendations Approved

Notice of proposed decision first published: 11/03/2019

This decision will be taken under urgency procedures.

Reason for urgency:
The contracts terminate at the end of March. The proposed extension is to allow further time to allow for the novation of the contracts to the Family Support Local Authority Trading Company

Anticipated restriction: Open  -

48.

Leader's Urgent Decision - Contract extensions for domestic violence and young people supported accommodation services

Decision maker:  Leader of the Council

Decision:   April 2019

Lead officer:  Johanna Cooper

Decision status:  Recommendations Approved

Notice of proposed decision first published: 01/04/2019

Reason for urgency:
Due to an omission on a previous report, four contracts delivering accommodation and support to vulnerable residents in the borough are due to expire on 31 March 2019. To ensure continuity of service for vulnerable residents we are seeking a leaders urgency decision.

Anticipated restriction: Open  -

49.

Leader's Urgent Decision - IAAS Server Contract Extension

Decision maker:  Leader of the Council

Decision:   April 2019

Lead officer:  Veronica Barella

Decision status:  Recommendations Approved

Notice of proposed decision first published: 01/04/2019

Reason for urgency:
The current G-Cloud contract with Agilisys for IAAS server storage and infrastructure expires on 31st April 2019 and needs to be extended while the services are migrated to another third party supplier. The budget was approved in previous cabinet paper but budget call off to happen 19/20.

Anticipated restriction: Part exempt  - view reasons

50.

Leader's Urgent Decision - Setting a strategy to make a compulsory purchase order (CPO) of land in the Earls Court Opportunity Area

Decision maker:  Leader of the Council

Decision:   April 2019

Lead officer:  Matthew Rumble, Mo Goudah

Decision status:  Recommendations Approved

Notice of proposed decision first published: 01/04/2019

This decision will be taken under urgency procedures.

Reason for urgency:
The council needs to urgently approve the approach to the CPO strategy to enable it to commence the order process and acquisition of land. The project has stalled with over 6 years of inactivity and uncertainty under current ownership.

Anticipated restriction: Open  -

51.

Leader's Urgent Decision - Extension of Violence Against Women & Girls Services

Decision maker:  Leader of the Council

Decision:   April 2019

Lead officer:  Pat Cosgrave

Decision status:  Recommendations Approved

Notice of proposed decision first published: 01/04/2019

Reason for urgency:
Decision to extend drafted on the basis of decision delegated to relevant Cabinet Member, as was the provision when the original Cabinet Decision was made in 2015. This provision is no longer applicable. The current contract is expiring and a LUD is required as soon as possible in order to extend the current arrangements.

Anticipated restriction: Open  -

52.

Leader's Urgent Decision - Report Requesting Extensions To Two Catering Contracts Serving Schools Meals In Primary And Secondary Schools Across H&F

Decision maker:  Leader of the Council

Decision:   1 May 2019

Lead officer:  Will Parsons

Decision status:  Recommendations Approved

Notice of proposed decision first published: 18/04/2019

Reason for urgency:
School Meals are an essential front-line service used by children and young people in the London Borough of Hammersmith & Fulham (H&F) which ensures that school aged children eat at least one nutritionally balanced meal each day. Free school meals are a statutory Local Authority duty. This report seeks an Urgent Leader’s Decision to enable contracts to be extended and critical services maintained beyond June 2019.

Following an initial period of consultation with Headteachers and School Business Managers towards the end of 2018, mixed feedback was received in relation to service performance for some schools which required analysis and additional consultation to understand and develop responses to. In addition to this, there has been ongoing financial stability issues for one provider with the parent company recently going into administration. This has been the subject of close financial monitoring. The situation is further complicated by potential supply chain risks relating to Brex

Anticipated restriction: Open  -

53.

Schools Meals Contingency Report

Decision maker:  Leader of the Council

Decision due:   1 May 2019

Lead officer:  Will Parsons

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 18/04/2019

Reason for urgency:
School meals are an essential front-line service used by children and young people in the London Borough of Hammersmith and Fulham (H&F) which ensures that school aged children eat one nutritionally balanced meal each day. Free school meals are a statutory Local Authority duty.

The incumbent contractor for delivery of school meals in primary schools are Interserve Catering Services Ltd who provide school meals to 34 primary schools. Interserve PLC have recently been placed into a pre-planned administration process. All businesses and assets which sat beneath the plc business were sold to a new entity called Interserve Group Limited, a private company owned 100% by the lenders. H&F contract with Interserve Catering Ltd which now forms part of the Interserve group. Communications from Interserve suggests there is no immediate risk to service delivery and that under the new arrangements the Group is in a stronger financial position. However, this report puts forwards recommendation

Anticipated restriction: Part exempt  - view reasons

54.

Leader's Urgent Decision - Travel Care and Support - Jack Tizard Award Report

Decision maker:  Leader of the Council

Decision:   10 May 2019

Lead officer:  Joe Gunning

Decision status:  Recommendations Approved

Notice of proposed decision first published: 17/04/2019

Reason for urgency:
Home to School transport is an essential front-line service used by children and young people in the London Borough of Hammersmith and Fulham (LBHF).

The Local Authority’s responsibilities are set out in the Education Act 1996, as amended in section 77 of the Education and Inspections Act 2006.

Following initial advice, it was anticipated that a contract variation through a Directors Decision Report would be sufficient governance, however subsequent legal advice regarding the viability of options has resulted in the need for a Leaders Urgency Decision Report.

Anticipated restriction: Open  -

55.

APPROVAL FOR THE USE OF GRANT AWARDED FOR THE SUPPORTING FAMILIES AGAINST YOUTH CRIME PROJECT IN HAMMERSMITH AND FULHAM

Decision maker:  Leader of the Council

Decision:   2 May 2019

Lead officer:  Charles Donkoh

Decision status:  Recommendations Approved

Notice of proposed decision first published: 23/04/2019

Reason for urgency:
The Council will be subjected to a Troubled Families Spot Check by the Ministry for Housing Communities and Local Government (MHCLG) between May and June 2019 and we would want to show that we have started delivering the Supporting Families Against Youth Crime (SFAYC) initiative for which the Council and CVS have been granted £360,000 to deliver in Hammersmith and Fulham. The grant was awarded in March 2019 by the MHCLG as part of the Troubled Families programme.

The SFAYC programme will work with young people at high risk of offending and their families to minimise the risk of exposure or engagement in serious crime. The recent serious violence and death of a young person in Hammersmith and Fulham calls for early and effective support young people at high risk of offending.

Anticipated restriction: Open  -

56.

Extension of Enhanced Policing Contract

Decision maker:  Leader of the Council

Decision due:   8 May 2019

Lead officer:  Pat Cosgrave

Notice of proposed decision first published: 24/04/2019

Reason for urgency:
Due to the need to maintain additional council funded policing on the borough, and the conditions set by the Metropolitan Police Service, as the provider, on the terms of the extension.

Anticipated restriction: Open  -

57.

Procurement Strategy In Relation To Housing Capital Programme - Fire Safety Works

Decision maker:  Leader of the Council

Decision:   May 2019

Lead officer:  David McNulty

Decision status:  Recommendations Approved

Notice of proposed decision first published: 26/04/2019

Reason for urgency:
The Council will be subjected to a Troubled Families Spot Check by the Ministry for Housing Communities and Local Government (MHCLG) between May and June 2019 and we would want to show that we have started delivering the Supporting Families Against Youth Crime (SFAYC) initiative for which the Council and CVS have been granted £360,000 to deliver in Hammersmith and Fulham. The grant was awarded in March 2019 by the MHCLG as part of the Troubled Families programme.

The SFAYC programme will work with young people at high risk of offending and their families to minimise the risk of exposure or engagement in serious crime. The recent serious violence and death of a young person in Hammersmith and Fulham calls for early and effective support young people at high risk of offending.

Anticipated restriction: Open  -

58.

Award of Design and Build contract for 43 Beavor Lane and 145 King Street relating to the West King Street Renewal Decant Programme

Decision maker:  Leader of the Council

Decision due:   13 May 2019

Lead officer:  Sazeda Ibrahim

Decision status:  No longer a Key Decision

Notice of proposed decision first published: 30/04/2019

This decision will be taken under urgency procedures.

Reason for urgency:
???????

Anticipated restriction: Open  -

59.

Leader's Urgent Decision - Adoption Regionalisation - Adopt London West Regional Adoption Agency

Decision maker:  Leader of the Council

Decision:   15 May 2019

Lead officer:  Charles Donkoh

Decision status:  Recommendations Approved

Notice of proposed decision first published: 01/05/2019

Reason for urgency:
Central government policy requires that all Adoption services be delivered through Regional Adoption Agencies (RAA) by 2020. Local authorities that have not done so by the set period will be directed to do so by the government

Hammersmith and Fulham and partner authorities proposed to form the Adopt London West RAA. Partner local authorities have received approval from their Council to join the RAA and are awaiting Hammersmith and Fulham’s decision

Anticipated restriction: Open  -