Leader's Urgent Decisions and Cabinet Member Decisions

This page contains a comprehensive record of all Leader's Urgent Decisions. It also shows Cabinet Members' Decisions from December 2016 onwards. To search for earlier Cabinet Members' Decisions click on Search Committee Documents then filter by committee, choosing the 'Cabinet Members' Decisions' option.

Decisions published

30/05/2019 - Additional Expenditure and Variation for Upgrade of Careline’s Community Alarm Service to a Digital Platform ref: 3948    Recommendations Approved

This report seeks the approval of additional expenditure over a five-year period of £87,785 that is now required to fund the upgrade and maintenance of the Council’s Careline System.

The upgrade is considered essential as the current Answerlink system does not provide the functionality to switch the system over to a mobile device (laptop with a soft phone), in the event of an evacuation of the Town Hall or whatever building the service is based at

Decision Maker: Cabinet Member for Health and Adult Social Care

Decision published: 02/08/2019

Effective from: 30/05/2019

Decision:

This report seeks the approval of additional expenditure over a five-year period of £87,785 that is now required to fund the upgrade and maintenance of the Council’s Careline System.

 

The upgrade is considered essential as the current Answerlink system does not provide the functionality to switch the system over to a mobile device (laptop with a soft phone), in the event of an evacuation of the Town Hall or whatever building the service is based at.

 

Wards affected: (All Wards);

Lead officer: Tim Lothian


10/06/2019 - Extension of the Public Spaces Protection Order restricting busking, street entertaining and amplified public speaking – Shepherds Bush Green Ward ref: 3937    Recommendations Approved

The current Public Spaces Protection Order (PSPO) in Shepherds Bush is due to expire in June, with the option to extend, vary or end. Officers started a consultation on the three options which ran from 8th May until the 5th June and the feedback and results, almost unanimously supported the extension of the PSPO.

Decision Maker: Cabinet Member for the Environment

Decision published: 29/07/2019

Effective from: 10/06/2019

Decision:

That the Cabinet Member for Environment approves a three-year extension of the current PSPO for Shepherds Bush Green ward from 23 June 2019 until 23 June 2022.

Wards affected: Addison; Shepherds Bush Green;

Lead officer: Philip Richardson


10/06/2019 - Alternative Ecological Mitigation Cost Consultants Appointment ref: 3936    Recommendations Approved

Cabinet approved, on 8 October 2018, the business case and procurement strategy appointing consultants for the Alternative Ecological Mitigation (AEM) design at Wormwood Scrubs. The AEM design is required to fulfil a legal agreement between the Council and High Speed Two Limited to improve biodiversity.

Improving biodiversity will play a part in the H&F Health and Wellbeing Strategy. Access to good and varied leisure activities is proven to support the strategy’s key aims of; supporting good mental health for all, supporting children and their families to be healthier, and reversing the rising numbers of acquired long term health conditions.

Decision Maker: Cabinet Member for the Environment

Decision published: 29/07/2019

Effective from: 10/06/2019

Decision:

To award the contract for appointment of the cost consultants of the Alternative Ecological Mitigation works to Pick Everard to the amount of £90,001.

Wards affected: (All Wards);

Lead officer: Richard Gill


07/06/2019 - Leader's Urgent Decision - Procurement Strategy and Business case in respect of Telephony for duty numbers 2019/2020 ref: 3901    Recommendations Approved

This report seeks approval for the necessary decisions to implement a strategy where teams use a software-based phone and a headset to take duty calls instead of desk phones.

 

Reasons for urgency:

The recommended solution needs to be in place before teams begin to decant as part of the West King Street Regeneration programme in June 2019. For business continuity purposes, staff need appropriate telephony in place and a decision needs to be taken before the next Cabinet meeting to purchase the required products.

Decision Maker: Leader of the Council

Decision published: 10/06/2019

Effective from: 13/06/2019

Decision:

It is recommended that the Leader:

1.    Approves the total funds required over 7 years for the Telephony Duty Number strategy as set out in the exempt appendix.

2.    Approves the spend for one-off costs and 1st year support to be funded from existing budget from Programmes as set out in the exempt appendix.

3.    Notes that the spend for on-going annual support from year 2 onwards will be met by operational efficiencies.

4.    Approves a waiver of the requirement to have an approved Business Case and Procurement Strategy set out in Contract Standing Order (`CSO`) 8.12 for the purchase of softphone software licences on the grounds that this is in the overall interests of the Council. 

5.    Approve the purchase of up to 700 Openscape Personal Edition software licences and ongoing support for up to 7years by way of a call-off contract from the RB Kensington & Chelsea framework for network services for the purchase of mobile phones and desk phones with British Telecom plc, and delegate authority to the Strategic Director for Finance and Governance, in consultation with the Chief Information Officer and the Cabinet Member for Finance and Commercial Services to select the BT sub-contractor that will fulfil the Council’s requirement. The contract value is stated in the exempt appendix.

6.    To approve the waiver of CSOs 10.2 (table 10.2a) of the requirement to seek competitive bids in respect of the purchase of headsets, on the basis that it is in the council’s overall interest to make a direct award.

7.    To delegate authority to the Strategic Director for Finance and Governance, in consultation with the Chief Information Officer and the Cabinet Member for Finance and Commercial Services, to make a direct award to Vodaphone for the purchase of suitable headsets at a value of approximately £45,000 following a quotation exercise. 

 

Wards affected: (All Wards);

Lead officer: Veronica Barella


07/06/2019 - Leader's Urgent Decision - Tackling Food Poverty in our schools ref: 3900    Recommendations Approved

budget and approvals for investment in primary school breakfast clubs and free school meal pilot in two of the boroughs' secondary schools.

 

Reasons for urgency:

Required to enable commissioning and mobilisation to deliver activity from September 2019.

Decision Maker: Leader of the Council

Decision published: 10/06/2019

Effective from: 13/06/2019

Decision:

It is recommended that the Leader of the Council:

 

1.    Approves a total budget of £2,587,214 profiled over four years to fund investment to support primary school breakfast club provision;

 

2.    Approves a budget to fund investment in a USFM pilot in two of the borough’s secondary schools. The value of this investment is noted in exempt appendix A;

 

3.    Approves a budget to support the development of an innovation process focused on new, school-based solutions to food poverty and to support overall project management of the breakfast club provision and USFM pilot. The value of this investment is noted in exempt appendix A;

 

4.    Allocates funding of £1,963,188 of s106 funding to fund the first two years’ costs related to the above budgets.

 

5.    Notes that the Strategic Director for the Economy will seek to identify the additional required funding of £1,752,514 for years three and four and a further Cabinet approval will be required at that stage.

 

6.    Notes that the Strategic Director for the Economy will look to identify funding for continued provision of the breakfast club service and/ or ensure this is self-financing from April 2023.    

 

7.    Approves the procurement strategy set out at exempt appendix B for the commissioning of a strategic partner to support and enhance the primary school breakfast club offer and delegates authority for awarding the contract to the Director for Children’s Services and the Strategic Director for the Economy in consultation with the Cabinet Member for the Economy and the Arts, and the Cabinet Member for Children’s Services.

 

8.    Agrees to waive the requirements under Contract Standing Order (CSO) 8.11.1 for a procurement strategy in relation to the procurement competition to identify an organisation to undertake the evaluation of the USFM pilot and to procure this provider by way of an open tender process, and delegates the award of a contract for the evaluation to the Strategic Director for Children’s Services and the Strategic Director for the Economy in consultation with the Cabinet Member for the Economy and the Arts and the Cabinet Member for Children’s Services.

 

9.    Notes that budget for a universal free school meal pilot includes provision for an expert advisor to the Council on the preparation of the procurement documentation and strategic advice on the management of an evaluator for the UFSM pilot, and delegates the award of a contract for this to the Director for Children’s Services and the Strategic Director for the Economy in consultation with the Cabinet Member for the Economy and the Arts, and the Cabinet Member for Children’s Services. The value of this contract is noted in exempt appendix A.

 

10.Notes that the budget for the innovation process and project management includes provision for a service design expert to support schools and community partners to develop innovative ideas for the service, and delegates the award of a contract for this to the Director for Children’s Services and the Strategic Director for the Economy in consultation with the Cabinet Member for the Economy and the Arts, and the Cabinet Member for Children’s Services. The value of this contract is noted in exempt appendix A.

 

11.That the Leader of the Council approves a variation to the existing school meals contract with Cater Link Ltd that commenced 6 June 2016 and which has recently been extended by way of a separate report to 31 July 2020. The recommendation to vary this contract is to facilitate the universal free school meals pilot at Fulham College Boys School and is required to reflect the change in pricing structure.

 

12.That Cabinet delegates authority to the Strategic Director for Economy Department and the Director for Children Services to agree in consultation with the Cabinet Member for the Economy and the Arts and the Cabinet Member for Children’s Services, how the total budget of £3,715,602 is spent to further the strategic objectives of reducing food poverty set out in the report, varying this when there are good operational or procurement reasons and the total budget is contained within the agreed budget envelope.

 

 

Wards affected: (All Wards);

Lead officer: Nick Kimber


22/05/2019 - Instrument of Government – The Thames Federation ref: 3899    Recommendations Approved

Further to the decision taken by the governing body of Melcombe Primary School on 1 May 2018 and the governing body of Bayonne/James Lee on 29 June 2018 to enter into a hard governance federation, it is necessary to prepare an instrument of government for the federation.

Decision Maker: Cabinet Member for Children and Education

Decision published: 07/06/2019

Effective from: 22/05/2019

Decision:

Approval is given for the instrument of government for the hard federation established from 1 September 2019 as outlined in Appendix 1 attached to this report.

Proposal for the governing body of Melcombe Primary School to federate with the governing body of Bayonne/James Lee.  All schools are within, and maintained by, the London Borough of Hammersmith and Fulham.

These proposals have been prepared in accordance with, and following the process set out, in The School Governance (Constitution) (England) Regulations 2012 and The School Governance (Federations) (England) Regulations 2012.

 

Wards affected: (All Wards);

Lead officer: Christine Edwards


03/06/2019 - Alternative Ecological Mitigation Design Consultants Appointment ref: 3887    For Determination

A cabinet report approved on Monday 8th October 2018 approve the business case and procurement strategy. As the successful tender was more than 10% below the estimate of this report then under councils contract standing orders 17.3.2 the award decision must be taken by cabinet.

Decision Maker: Cabinet

Made at meeting: 03/06/2019 - Cabinet

Decision published: 04/06/2019

Effective from: 10/06/2019

Decision:

To award the contract for appointment of the design consultants of the Alternative Ecological Mitigation works to Land Use Consultants to the amount of £142,150.

 

Wards affected: (All Wards);

Lead officer: Richard Gill


03/06/2019 - Investing In New Affordable Homes - Funding Agreements With The GLA ref: 3886    For Determination

Entering into funding agreements with GLA to facilitate delivery of affordable housing in the borough.

Decision Maker: Cabinet

Made at meeting: 03/06/2019 - Cabinet

Decision published: 04/06/2019

Effective from: 10/06/2019

Decision:

1.    To approve entering into a funding agreement with the GLA for Building Council Homes for Londoners for funding of up to £15,308,000

 

2.    To delegate approval to enter into a funding agreement with the GLA for the Homebuilding Capacity Fund to the Strategic Director for Growth and Place, in consultation with the Cabinet Member for the Economy, for revenue funding of £230,000.

 

3.    To approve the entering into of a funding agreement with the GLA for Right to Buy Ring-fenced receipts for use for delivery of genuinely affordable homes.

 

 

Wards affected: (All Wards);

Lead officer: Labab Lubab


03/06/2019 - Approval for Contract with Capital Letters for procuring more accommodation- Reducing Temporary Accommodation Costs ref: 3881    For Determination

Decision to Approve to sign legal agreements and contracts with Capital Letters. A London Councils Sponsored Company to Centralise the Procurement of Temporary and Private Sector Accommodation from Private Landlords.

Decision Maker: Cabinet

Made at meeting: 03/06/2019 - Cabinet

Decision published: 04/06/2019

Effective from: 10/06/2019

Decision:

1.    That the Cabinet approves a waiver of the requirement to prepare a Procurement Strategy and of the usual tendering procedures set out in Contract Standing Orders 9 and 10, on the grounds that the circumstances of the proposed contract are covered by a legislative exemption, as set out in Contract Standing Order 3.

 

2.    That the Cabinet approves the Council entering into a contract with Capital Letters Limited until 31st March 2022 for the procurement of private rented accommodation to prevent homelessness, and temporary accommodation at a cost of between £1,500 and £2,000 per property sourced by the company (funded from the Temporary Accommodation earmarked reserve) plus the employment costs of two members of staff (funded from existing revenue budgets within The Economy Department).

 

Wards affected: (All Wards);

Lead officer: Nicky Pooni


03/06/2019 - Carnwath Road / Thames Path Improvement Scheme ref: 3884    For Determination

This report seeks cabinet approval to implement the Thames Path Improvement Scheme on Carnwath Road from Broomhouse Dock, to Whiffin Wharf, and approval to spend the estimated cost of the works.

Two separate agreements fund the cost of the works. Tideway through a Sec106 and a sec278 agreement. This is in line with the council’s commitment to being ruthlessly financially efficient due to the cost being footed by a developer rather than the council’s purse.

Decision Maker: Cabinet

Made at meeting: 03/06/2019 - Cabinet

Decision published: 04/06/2019

Effective from: 10/06/2019

Decision:

1.    To approve the implementation and estimated cost of £416,000 of the improvement works on the Thames Path at Carnwath Road.

 

2.    To place the order through the Council’s current highway term contract with FM Conway Ltd.

 

Wards affected: Sands End;

Lead officer: Michael Masella


03/06/2019 - Counters Creek Sustainable Urban Drainage Schemes, Working With Thames Water ref: 3883    For Determination

This report seeks cabinet approval to implement the Counters Creek Flood Alleviation Scheme on various roads in the Borough, and approval to spend the estimated cost of the works.

An funding agreement with Thames Water will be signed to fund the full cost of the works. This is in line with the council’s commitment to being ruthlessly financially efficient due to the cost being footed by a developer rather than the council’s purse.

Decision Maker: Cabinet

Made at meeting: 03/06/2019 - Cabinet

Decision published: 04/06/2019

Effective from: 10/06/2019

Decision:

To approve the cost and implementation of seven new highway Sustainable Urban Drainage Systems (SuDS) schemes in the borough, working with Thames Water Utilities Limited (TWUL) as part of the Counters Creek Project (£3.6 million for construction, fully funded by TWUL).

 

Wards affected: (All Wards);

Lead officer: Michael Masella


03/06/2019 - White City Estate - New Council Homes And Community Facilities ref: 3885    For Determination

This report sets out the council's ambitions to:

- consult with local residents around the proposed redevelopment of the White City Area (non-residential land)

- procure and appoint a design team

- purchase the NHS White City Health Centre

 

Decision Maker: Cabinet

Made at meeting: 03/06/2019 - Cabinet

Decision published: 04/06/2019

Effective from: 10/06/2019

Decision:

That Cabinet:

 

1.1.        Approve the strategic case for engaging with residents at White City and the approach to resident consultation.

 

1.2.        Approve the Procurement Strategy to appoint a design team and associated consultants for the development of proposals and consultation on White City Estate area as set out in the exempt Appendix 1, and delegate the decision as to which of the recommended frameworks to use to the Strategic Director for the Economy in consultation with the Cabinet Member for the Economy.

 

1.3.        Approve associated capital budget of up to £2,880,000 required for the initial business case, design, and survey costs.

 

1.4.        Approve the design and survey costs of up to £2,880,000 will be funded from £864,000 of retained right to buy receipts and £2,016,000 of internal or external borrowing by the Housing Revenue Account (HRA).

 

1.5.        Approve the initial allocation of £720,300 from the total £2,880,000 to fund consultants, design and survey costs to RIBA stage 1 (outline scheme plan) from £216,090 of retained right to buy receipts and £504,210 of internal or external borrowing by the HRA.

 

1.6.        Approve the transfer £720,300 from the HRA general reserve to the HRA Regeneration Reserve to meet any aborted capital costs should the project not proceed.

 

1.7.        Delegate the decision to commit expenditure to progress from RIBA stage 1 (outline scheme plan) to RIBA stage 3 (developed design) to the Strategic Director for The Economy, in consultation with the Strategic Director for Finance and Governance and the Cabinet Member for the Economy.

 

1.8.        Delegate the award of the contract for design services to the Strategic Director for The Economy in consultation with the Cabinet Member for the Economy.

 

1.9.        Delegate the award of the cost consultant to the Strategic Director for The Economy in consultation with the Cabinet Member for the Economy.

 

1.10.     Note the recommended approach to stakeholder and resident engagement in the design process.

 

1.11.     Recommend to re-allocate £1,550,000 of the previously approved budget on 4th March 2019 for existing Decent Neighbourhood schemes.

 

That Cabinet recommends to Full Council

 

1.12.     That the Council approve the budget set out in the exempt Appendix 2 to acquire the NHS PS property and that this additional budget will need to be funded from retained right to buy receipts and HRA borrowing. 

 

Wards affected: Wormholt and White City;

Lead officer: Ayesha Ovaisi


03/06/2019 - White City Estate Sustainable Urban Drainage & Streetscape Improvement Scheme On The Public Highway ref: 3882    For Determination

The Council’s is looking to retrofit sustainable urban drainage in the White City Estate. This report seeks approval for the public highway element of the project.

The project is led by Highways and will build on existing successful Sustainable urban Drainage Systems and urban greening schemes within the borough, to retrofit green infrastructure into the highway to create replicable residential streets for the future.

The scheme has multiple small projects, but with recurring elements, such as permeable parking bays, allowing water to soak into the ground rather than to the sewer (reducing the risk of sewer flooding further down the catchment).

Decision Maker: Cabinet

Made at meeting: 03/06/2019 - Cabinet

Decision published: 04/06/2019

Effective from: 10/06/2019

Decision:

To approve the implementation and cost of the White City Estate and Bloemfontein Road Sustainable Urban Drainage and Streetscape Improvements Scheme to the public highway. (£1,150,000 without S106/CIL Board funding approval and £2,650,000 with - See Clause 9.2 below).

 

Wards affected: Wormholt and White City;

Lead officer: Michael Masella


31/05/2019 - Contract Award - Sentiment Research Consultancy Services ref: 3893    Recommendations Approved

One of the priorities of the administration is to empower communities by offering residents the opportunity to have a say about decisions and services that affect them and provide genuine opportunities for residents to be involved. To support this, the Council wishes to appoint a specialist agency to deliver engagement activities on complex and sensitive issues across a range of local government services. This will involve engagement activities with residents, local communities and internal staff, to enable local people to take maximum benefit from local services and to support the organisation’s improvement.

Due to limited in house capacity, engagement consultants are needed to facilitate that process immediately.

Decision Maker: Cabinet Member for Public Services Reform

Decision published: 03/06/2019

Effective from: 31/05/2019

Decision:

That the Cabinet Member for Public Services Reform approves the award of a contract for Sentiment Research Consultancy Services to The Campaign Company for a total value of £99,999 over a two-year contract, following a compliant procurement process.

Wards affected: (All Wards);

Lead officer: Mark Grimley


03/06/2019 - 9-month contract with Hestia Housing & Support for Concierge at Spring Cottage ref: 3892    Recommendations Approved

This report seeks approval to enter into a nine-month contract with Hestia Housing & Support to pilot a night-time concierge service at Spring Cottage hostel in W14. Spring Cottage is a council owned hostel and the property is managed by the Council’s hostels service. Currently there is a teenage parent supported accommodation service delivered by Metropolitan Thames Valley at the property; there are onsite support staff 24 hours assisting residents to develop independent living skills e.g. managing a tenancy; budgeting; parenting skills; accessing education, training, employment opportunities.

Decision Maker: Cabinet Member for Housing

Decision published: 03/06/2019

Effective from: 03/06/2019

Decision:

It is recommended that the Cabinet Member for Housing, in consultation with the Chief Housing Officer:

 

1.     To note the decision of Metropolitan Thames Valley to terminate the contract to deliver services at Spring Cottage, effective from 1 July 2019.

 

2.     Approve a waiver under Contract Standing Order 3.1 of the requirement to seek competitive bids under Contract Standing Order 10.2 and 11.2.

 

3.     Approve a direct award of a nine-month contract from 1 July 2019 to 31 March 2020 to Hestia to provide a night-time concierge service at Spring Cottage at a total annual cost of £62,081, pro rata £46,561 for the period 1 July 2019 to 31 March 2020 from the Housing Revenue Account budget.

Wards affected: Askew;

Lead officer: Julia Copeland


03/06/2019 - Fire Risk Assessment Provision Contract ref: 3891    Recommendations Approved

This report proposes contracting two fire safety consultancies for a three-year programme and maintain an internal team of fire risk assessors to undertake quality control and oversee sheltered housing, hostels, converted street properties and our halls.

Decision Maker: Cabinet Member for Housing

Decision published: 03/06/2019

Effective from: 03/06/2019

Decision:

It is recommended that the Cabinet Member for Housing:

 

1.     Approve the appointment of the following two consultancies on an order based contract through the South East Consortium (SEC) framework to deliver a three-year fire risk assessment, compartmentation and quality installation review programme, with the in-house team of fire risk assessors clienting the programme and providing local expertise:

·       Oakleaf Group for a period of 36 months with provision for an extension of up to 6 months. The contract to start from early June 2019.

·       FCMS for a period of 36 months with provision for an extension of up to 6 months. The contract to start from early June 2019.

 

2.     Approve a combined annual spend of up to £600,000 for these two contracts. It is not possible to accurately forecast precise expenditure but it is not expected to exceed £1.8m over the full 36 month life of these two contracts. If more expenditure is required or anticipated in excess of the £1.8m within that period then a further Cabinet Member Decision paper will be submitted.

Wards affected: (All Wards);

Lead officer: Mark Meehan


24/05/2019 - Contract award for consultancy service for Zero Based Budgeting Service Review Programme ref: 3890    Recommendations Approved

The Council initiated a new Corporate Zero-Based Budgeting Programme in April 2019. The programme incorporates a new fundamental approach to reviewing services and budgets throughout the Council during 2019/20 and a rolling programme of deeper dive service reviews. The two most challenging and significant service reviews are for demand management in adults and children’s social care. To provide the capacity and capability that is needed to undertake these reviews and put into place a clear strategy, route map and savings plans for better demand management by the end of September 2019 a direct award for consultancy services is recommended.

Decision Maker: Cabinet Member for Public Services Reform

Decision published: 31/05/2019

Effective from: 24/05/2019

Decision:

1.    Waive the Contracts Standing Orders (CSOs) 23.1 requirements of seeking three written quotations for the provision of consultancy services claiming:

·         the nature of the market for the works to be carried out, or the goods to be purchased, or the services to be provided has been investigated and is demonstrated to be such that a departure from these CSOs is justifiable;

·         it is in the Council’s overall interest; and

·         there are other circumstances which are genuinely exceptional.

 

2.    Directly award the contract for the provision of specialist consultancy services to Impower Consulting for a total value of up to £100,000 from 20th May 2019 to 31st August 2019.

 

3.    To note the contract will be continually and closely monitored against its expected return on investment criteria and delivered through the joint project team (comprising Impower and Council Officers) to ensure it is embedded within Adults and Children’s services.

 

Wards affected: (All Wards);

Lead officer: Martin Calleja