31/05/2019 - Award Of The Contract For The Integrated Housing Management System

This report seeks a contract extension to cover the re-commissioning of the contract for the current integrated housing management system. In seeking delegated authority for this extension it rectifies an omission in the previous January 2019 Cabinet Report that received approval for a revised procurement strategy and deferred timetable.

Decision Maker: Cabinet

Decision due date: 01/07/2019

Wards affected: (All Wards);

Lead officer: Margaret O'Brien

Notice of decision: 31/05/2019

Anticipated restriction: Open


31/05/2019 - BUSINESS CASE & PROCUREMENT STRATEGY IN RELATION TO THE CREATION OF A DYNAMIC PURCHASING SYSTEM (DPS) FOR THE PROVISION OF PLANNED AND REACTIVE CAPITAL WORKS TO COUNCIL PROPERTIES

This report, proposed by Children’s Services, is seeking permission to carry out a procurement exercise to establish a Dynamic Purchasing System (DPS) in order to engage local Small and Medium Enterprise (SME) contractors to undertake repairs and maintenance and other construction related works at our schools.

The DPS will also be made available for use by other departments to carry out repair and construction related works at other Council-owned buildings.

The DPS framework proposed will be used for:
? >Planned Repair and Replacement Programme
? >Emergency / Urgent (Responsive) Repairs

The purpose of the DPS is to engage local organisations and SMEs to carry out works and services and support the Council’s commitment to work with local businesses and invest in the local economy with a view to building shared prosperity by creating jobs in the borough and for the benefit of their community.

Decision Maker: Cabinet

Decision due date: 02/09/2019

Wards affected: (All Wards);

Lead officer: Jennifer Rhoden

Notice of decision: 31/05/2019

Anticipated restriction: Part exempt  - view reasons


31/05/2019 - APPROVAL OF EARLS COURT COMPULSORY PURCHASE ORDER STRATEGY

A report seeking approval of the council’s acquisition and Compulsory Purchase Order strategy in relation to the Earls Court Opportunity Area.

Decision Maker: Cabinet

Decision due date: 02/09/2019

Wards affected: North End;

Lead officer: Matthew Rumble

Notice of decision: 31/05/2019

Anticipated restriction: Open


31/05/2019 - Annual Parks Capital Programme 2019-20

Seeking Cabinet approval to continue to improve and enhance the borough's parks and open spaces in 2019-20

Decision Maker: Cabinet

Decision due date: 02/09/2019

Wards affected: (All Wards);

Lead officer: Silvera Williams, Sarah Brion

Notice of decision: 31/05/2019

Anticipated restriction: Open


31/05/2019 - The Old Laundry Yard Site

Progressing planning application and entering into a development management agreement with U+I

Decision Maker: Cabinet

Decision due date: 01/07/2019

Wards affected: Shepherds Bush Green;

Lead officer: Jacquie Agyemang-Johnson

Notice of decision: 31/05/2019

Anticipated restriction: Open


31/05/2019 - CONTRACT EXTENSION TO ALLOW CONTINUATION OF THE STEP UP TO SOCIAL WORK TRAINING PROGRAMME

This report seeks approval for the extension of the existing contract with the University of Hertfordshire to deliver the Step Up to Social Work Programme. Fully funded by central government via a grant from the Department for Education, the programme trains Children’s Services social workers to a Post-Graduate Diploma with the opportunity to obtain credits towards a Master’s degree in Social Work. This means that H&F is better able to attract and retain well-qualified children’s social workers at a time when this is proving difficult nationally. The contract is let by Hammersmith & Fulham Council on behalf of the West London Alliance. The contract commenced on 21 July 2017 and will run for six-years, until August 2023 at a total value of c.£1,100,000 (c.£380,000 per cohort). The first successful two-year draw down of that contract is due to expire on the 25 June 2019. In order to continue delivery of the programme for Cohort 6 (due to start in January 2020), Cabinet approval is sought for a continuation.

Decision Maker: Cabinet

Decision due date: 01/07/2019

Wards affected: (All Wards);

Lead officer: Craig Holden

Notice of decision: 31/05/2019

Anticipated restriction: Open


31/05/2019 - TREASURY OUTTURN REPORT 2018/19

The report presents an overview of treasury management activity in 2018/19

Decision Maker: Cabinet

Decision due date: 01/07/2019

Wards affected: (All Wards);

Lead officer: Emily Hill

Notice of decision: 31/05/2019

Anticipated restriction: Open


31/05/2019 - Building Homes and Community Assets

Agreement of strategy and approval of delegated budgets to progress schemes

Decision Maker: Cabinet

Decision due date: 01/07/2019

Wards affected: (All Wards);

Lead officer: Nick Kimber

Notice of decision: 31/05/2019

Anticipated restriction: Open


31/05/2019 - Direct Award - Health Hearts Contract

Report recommends a direct award for six months for the Healthy Hearts Contract.

Decision Maker: Cabinet

Decision due date: 02/09/2019

Wards affected: (All Wards);

Lead officer: Nicola Ashton

Notice of decision: 31/05/2019

Anticipated restriction: Fully exempt  - view reasons


30/05/2019 - Procurement Strategy And Business Case For The Provision Of Early Intervention Link Worker Support Services For Children And Young People

Procurement strategy and business case for the provision of early intervention link worker support services for children and young people.

 

Reasons for urgency:

Current contract for provision due to expire.

 

Decision Maker: Leader of the Council

Decision due date: 07/06/2019

Wards affected: (All Wards);

Lead officer: Lesley Bell

Notice of decision: 30/05/2019

Reason for urgency:
Current contract for provision due to expire

Anticipated restriction: Open


17/05/2019 - Early intervention link worker support for children and young people

The reports seeks approval of a procurement strategy for the provision of early intervention link workers to provide support for children and young people aged 8-18.

 

Reasons for urgency:

Insufficient time to ensure services are available at the beginning of the next academic year.

Decision Maker: Leader of the Council

Decision due date: 24/05/2019

Wards affected: (All Wards);

Lead officer: Lesley Bell

Notice of decision: 17/05/2019

Reason for urgency:
Insufficient time to ensure services are available at the beginning of the next academic year.

Anticipated restriction: Open


03/05/2019 - Reprocurement of Mosaic for Adults and Childrens Social Care

The Mosaic system has been in use for the management of cases in Adults and Childrens Social Care. The existing contract comes to an end in January 2020 and needs to be renewed.

Decision Maker: Cabinet

Decision due date: 02/09/2019

Wards affected: (All Wards);

Lead officer: Veronica Barella, Josh Hadley

Notice of decision: 03/05/2019

Anticipated restriction: Open


03/05/2019 - Housing Revenue Account 2018/19 Outturn

This report details and requests that Cabinet note the Housing Revenue Account outturn, the Housing capital programme outturn and the HRA reserves position for 2018/19.

Decision Maker: Cabinet

Decision due date: 01/07/2019

Wards affected: (All Wards);

Lead officer: Danny Rochford

Notice of decision: 03/05/2019

Anticipated restriction: Open


03/05/2019 - CORPORATE REVENUE MONITORING 2019/20 MONTH 2 - 31ST MAY

Revenue monitor showing spend v budget and virement requests.

Decision Maker: Cabinet

Decision due date: 02/09/2019

Wards affected: (All Wards);

Lead officer: Emily Hill

Notice of decision: 03/05/2019

Anticipated restriction: Open


03/05/2019 - 2018-19 CORPORATE REVENUE OUTTURN REPORT

The report will compare the final outturn position to the budget for the financial year 2018-19

Decision Maker: Cabinet

Decision due date: 01/07/2019

Wards affected: (All Wards);

Lead officer: Emily Hill

Notice of decision: 03/05/2019

Anticipated restriction: Open


03/05/2019 - CAPITAL PROGRAMME MONITOR & BUDGET VARIATIONS, 2018/19 (OUTTURN)

This report provides a summary of the Council’s Capital Programme out-turn for the financial year 2018/19.

Decision Maker: Cabinet

Decision due date: 01/07/2019

Wards affected: (All Wards);

Lead officer: Andrew Lord

Notice of decision: 03/05/2019

Anticipated restriction: Open


03/05/2019 - Asset Management Compliance Strategy and Capital Programme

Following Cabinet approval of H&F Housing Compliance and Asset Management Strategy 2018 to 2022, this report set's out how Growth and Place will implement the new strategy into operation. The report will also include how our compliance led capital programme of works will be profiled over the next 4 years.

Decision Maker: Cabinet

Decision due date: 01/07/2019

Wards affected: (All Wards);

Lead officer: Kurtis Lee, David McNulty

Notice of decision: 03/05/2019

Anticipated restriction: Open


03/05/2019 - Housing Strategy 2019

Report on the Council's new Housing Strategy

Decision Maker: Cabinet

Decision due date: 07/10/2019

Wards affected: (All Wards);

Lead officer: Labab Lubab

Notice of decision: 03/05/2019

Anticipated restriction: Open


03/05/2019 - CORPORATE REVENUE MONITOR 2019-20 MONTH 4 31ST JULY

Report of variance to budget at end of July. Virement requests.

Decision Maker: Cabinet

Decision due date: 04/11/2019

Wards affected: (All Wards);

Lead officer: Emily Hill

Notice of decision: 03/05/2019

Anticipated restriction: Open


03/05/2019 - CORPORATE REVENUE MONITOR 2019-20 MONTH 3 30TH JUNE

Report of variance of actual to budget at end of June. Virement requests.

Decision Maker: Cabinet

Decision due date: 07/10/2019

Wards affected: (All Wards);

Lead officer: Emily Hill

Notice of decision: 03/05/2019

Anticipated restriction: Open


30/04/2019 - ADOPTION REGIONALISATION - ADOPT LONDON WEST REGIONAL ADOPTION AGENCY

Approval for Hammersmith and Fulham Council to go forward with the plan to join the Adopt London West Regional Adoption Agency (RAA) in response to the Department for Education’s (DfE) paper on Regional Adoption Agencies in 2016, requiring local authorities to form RAAs by 2020. Regionalising adoption services is also reinforced through amendments to the primary legislation introduced via the Education and Adoption Act 2016. Adopt London West is the coming together of the adoption services of the London boroughs of Brent, Ealing, Hammersmith and Fulham, and Hounslow to form a Regional Adoption Agency.

 

Reasons for urgency:

Central government policy requires that all Adoption services be delivered through Regional Adoption Agencies (RAA) by 2020. Local authorities that have not done so by the set period will be directed to do so by the government

 

Hammersmith and Fulham and partner authorities proposed to form the Adopt London West RAA. Partner local authorities have received approval from their Council to join the RAA and are awaiting Hammersmith and Fulham’s decision

Decision Maker: Leader of the Council

Decision due date: 15/05/2019

Wards affected: (All Wards);

Lead officer: Charles Donkoh

Notice of decision: 01/05/2019

Reason for urgency:
Central government policy requires that all Adoption services be delivered through Regional Adoption Agencies (RAA) by 2020. Local authorities that have not done so by the set period will be directed to do so by the government

Hammersmith and Fulham and partner authorities proposed to form the Adopt London West RAA. Partner local authorities have received approval from their Council to join the RAA and are awaiting Hammersmith and Fulham’s decision

Anticipated restriction: Open


30/04/2019 - Award of Design and Build contract for 43 Beavor Lane and 145 King Street relating to the West King Street Renewal Decant Programme

This report seeks approval to award the contract for refurbishment and fit out works to remodel the ground floor of 145 King Street in order to facilitate the provision of customer facing services, and to create an alternative CCTV Hub at 43 Beavor Lane for all Council CCTV operations.

 

Reasons for urgency:

 

Approval to award the contract for refurbishment and fit out will enable works to the ground floor of 145 King Street and 43 Beavor Lane to begin, allowing programme timescales for vacant possession of the Town Hall site to be met.

 

Decision Maker: Leader of the Council

Decision due date: 13/05/2019

Wards affected: Hammersmith Broadway;

Lead officer: Sazeda Ibrahim

Notice of decision: 30/04/2019

This decision will be taken under urgency procedures.

Reason for urgency:
???????

Anticipated restriction: Open


24/04/2019 - Extension of Enhanced Policing Contract

To extend the current contractual arrangements for a three-month period and delegate the decision to award any further extension under the new MPS offer to March 2020.

 

Reasons for urgency:

Due to the need to maintain additional council funded policing on the borough, and the conditions set by the Metropolitan Police Service, as the provider, on the terms of the extension.

Decision Maker: Leader of the Council

Decision due date: 08/05/2019

Wards affected: (All Wards);

Lead officer: Pat Cosgrave

Notice of decision: 24/04/2019

Reason for urgency:
Due to the need to maintain additional council funded policing on the borough, and the conditions set by the Metropolitan Police Service, as the provider, on the terms of the extension.

Anticipated restriction: Open


01/04/2019 - Healthy Lifestyles Service Procurement Strategy

Report containing the procurement strategy and business case for a new Healthy Lifestyles Service.

Decision Maker: Cabinet

Decision due date: 07/10/2019

Wards affected: (All Wards);

Lead officer: Nicola Ashton

Notice of decision: 01/04/2019

Anticipated restriction: Open


01/04/2019 - Nourish Refurbishment Works

Procurement of contractor for refurbishment works

Decision Maker: Cabinet

Decision due date: 01/07/2019

Wards affected: Shepherds Bush Green;

Lead officer: Labab Lubab

Notice of decision: 01/04/2019

Anticipated restriction: Open


01/04/2019 - REGULATION OF INVESTIGATORY POWERS (RIPA)

This report concerns the working arrangements of Hammersmith & Fulham Council for the exercise of functions under the Regulation of Investigatory Powers Act 2000 (RIPA).

Decision Maker: Cabinet

Decision due date: 01/07/2019

Wards affected: (All Wards);

Lead officer: Claire Rai

Notice of decision: 01/04/2019

Anticipated restriction: Open


22/03/2019 - Planning Obligations Draw Down Report

The report sets out the recommended use of funds received through Section 106 agreements and received as a result of the CIL schedules in force in the borough and seeks authority for the spend for the financial year 2018/9.

Decision Maker: Cabinet

Decision due date: 01/07/2019

Wards affected: (All Wards);

Lead officer: Matt Butler, David Gawthorpe

Notice of decision: 22/03/2019

Anticipated restriction: Open


01/02/2019 - Ultra-Low Emission Vehicle Last-Mile Freight Hub

Provision of a 'Freight Hub' facility to serve Council departments and businesses and help to reduce traffic and congestion in Hammersmith.

Decision Maker: Cabinet

Decision due date: 02/09/2019

Wards affected: Hammersmith Broadway;

Lead officer: Hinesh Mehta

Notice of decision: 01/02/2019

Anticipated restriction: Open


24/01/2019 - Highway Maintenance Work Programme 2019/20

Reports seeks approval for the planned highway maintenance work programme for 2019/20.

Decision Maker: Cabinet

Decision due date: 02/09/2019

Wards affected: (All Wards);

Lead officer: Ian Hawthorn, Donna Kelly

Notice of decision: 24/01/2019

Anticipated restriction: Open


24/01/2019 - Rough Sleeper Supported Accommodation Procurement Strategy

Various supported housing contracts are expiring in 2020; a procurement strategy is required to ensure new services deliver better outcomes for residents and better value for money.

Decision Maker: Cabinet

Decision due date: 02/09/2019

Wards affected: (All Wards);

Lead officer: Julia Copeland

Notice of decision: 24/01/2019

Anticipated restriction: Open


24/01/2019 - School Organisation Strategy 2019

School Organisation Strategy 2019 submitted for approval

Decision Maker: Cabinet

Decision due date: 02/09/2019

Wards affected: (All Wards);

Lead officer: Christine Edwards

Notice of decision: 24/01/2019

Anticipated restriction: Open


06/12/2018 - Contract Award Report: Gas Repair And Maintenance Services

This report sets out the need to appoint an emergency contractor on a short-term basis under Public Contracts Regulations 2015, Regulation 32, to provide gas repair and maintenance services.

Decision Maker: Cabinet Member for Housing

Lead officer: Aldhun Levitt

Notice of decision: 06/12/2018


24/10/2018 - Leader's Urgent Decision - Waiver of contracts standing orders and direct award of contract to Agilisys for the provision of daytime Contact Centre services

This report is recommending a direct award to Agilisys to provide continuity of service, while the design and delivery of an in-house Contact Centre is finalised.

 

Reason for Urgency:

The contract with the current provider ends on 31 October 2018. Interdependencies with other corporate programmes and the timing on negotiations with the current supplier has meant that an urgent decision must be made to ensure continuity of service.

Decision Maker: Leader of the Council

Decision due date: Before 31/10/2018

Wards affected: (All Wards);

Lead officer: Irwant Sidhu

Notice of decision: 24/10/2018

Reason for urgency:
The contract with the current provider ends on 31 October 2018. Interdependencies with other corporate programmes and the timing on negotiations with the current supplier has meant that an urgent decision must be made to ensure continuity of service.

Anticipated restriction: Open


04/09/2018 - Community Asset Transfer

Grove Neighbourhood Council has approached the Council to acquire the Freehold of the property which they currently occupy under a 99 year lease from 20th January 1983 on a full repairing and insuring basis at a "peppercorn rent".

Decision Maker: Cabinet

Decision due date: 01/07/2019

Wards affected: Ravenscourt Park;

Lead officer: Ade Sule, Nigel Brown

Notice of decision: 04/09/2018

Anticipated restriction: Open


10/08/2018 - Offsite Records Storage Service

Offsite Records Storage Service, for the secure storage of documents and records in a physical format including paper, microfilms, microfiche and some objects. This will also include retrieval services with the capability of doing scan on demand as well as a bulk scanning service and secure destruction of records as requested.

Decision Maker: Cabinet

Decision due date: 02/09/2019

Wards affected: (All Wards);

Lead officer: Anthea Ferguson, Edward Crow

Notice of decision: 10/08/2018

Anticipated restriction: Open


10/01/2018 - Leader's Urgent Decision - PROCUREMENT OF PROPERTY AGENT: Proposed interim relocation of Offices from Hammersmith Town Hall and Extension

To procure a property agent to identify temporary accommodation for Council offices whilst the Town Hall site is redeveloped.

 

Reasons for urgency:

 

In order to meet the timeframe for works to start on the regeneration project, temporary accommodation needs to be identified as a matter of urgency.

Decision Maker: Leader of the Council

Decision due date: 01/2018

Wards affected: (All Wards);

Lead officer: Izhar Haq

Notice of decision: 10/01/2018

This decision will be taken under urgency procedures.

Reason for urgency:
In order to meet the timeframe for works to start on the regeneration project, temporary accommodation needs to be identified as a matter of urgency.

Anticipated restriction: Open


15/12/2017 - Leader's Urgent Decision - FIRE SAFETY & ACCELERATION PROGRAMME

In line with the Council’s commitment to Fire Safety and to ensure its properties meet higher standards it is proposed to incorporate a fire sprinkler system in to the new disabled children’s resource centre and SEN unit at Queen’s Manor primary school.

The excavation of Saxon remains has led to a four week delay of the project whilst further archaeological work was undertaken. It is proposed to implement a programme of works to enable the centre to be operational for the 2018 Easter school holiday.

Reasons for urgency:

The contractors are on site and we need to vary the contract to accommodate the additional works.

Decision Maker: Leader of the Council

Decision due date: Not before 27/10/2017

Wards affected: Palace Riverside;

Lead officer: Dave McNamara

Notice of decision: 15/12/2017

Reason for urgency:
the contractors are on site and we need to vary the contract to accommodate the additional works

Anticipated restriction: Fully exempt  - view reasons


03/11/2017 - Leader's Urgent Decision - Community Advice and Legal Support Services

For the Leader to approve the award of the three Lots for the delivery of community advice and legal support services

 

Reasons for Urgency:

 

The evaluation of the bids for the community advice and legal support contracts will be completed by mid December. to ensure that political sign off occurs in time to mobilise the new contract, the Leader will need to make an urgent decision.

Decision Maker: Leader of the Council

Decision due date: 14/12/2017

Wards affected: (All Wards);

Lead officer: Sarah Thomas

Notice of decision: 03/11/2017

Reason for urgency:
the evaluation of the bids for the community advice and legal support contracts will be completed by mid December. to ensure that political sign off occurs in time to mobilise the new contract, the Leader will need to make an urgent decision

Anticipated restriction: Fully exempt


21/08/2017 - Procurement of White goods - Fire Safety Plus

Full Council on 19th July 2017 agreed that urgent Fire Safety Plus checks must be carried out to all council tenanted and leaseholder properties as part of our response to ensure the safety of our residents. It was agreed to replace appliances for any resident if they failed a portable appliance test (PAT). Agreement is required to procure the white goods to replace those that fail the test.

 

Reasons for Urgency:

The tests start on Monday 21st August,  if an appliance fails it has to have the plug removed so that it cannot be used. An urgent decision is required to allow the procurement of replacement appliances so that residents are not left without a cooker, fridge or other

Decision Maker: Leader of the Council

Decision due date: Not before 08/10/2017

Wards affected: (All Wards);

Lead officer: Wendy Reade

Notice of decision: 21/08/2017

Reason for urgency:
The tests start on Monday 21st August, if an appliance fails it has to have the plug removed so that it cannot be used. An urgent decision is required to allow the procurement of replacement appliances so that residents are not left without a cooker, fridge or other kitchen appliance.

Anticipated restriction: Open


19/05/2017 - Corporate Property Services Framework

The report outlines revised LOTS to ensure external advice can be secured on a wide range of property advice to ensure the administrations outcomes on assets are delivered

Decision Maker: Cabinet

Decision due date: 02/09/2019

Wards affected: (All Wards);

Lead officer: Nigel Brown, David Burns

Notice of decision: 19/05/2017

Anticipated restriction: Open