Leader's Urgent Decisions and Cabinet Member Decisions

This page contains a comprehensive record of all Leader's Urgent Decisions. It also shows Cabinet Members' Decisions from December 2016 onwards. To search for earlier Cabinet Members' Decisions click on Search Committee Documents then filter by committee, choosing the 'Cabinet Members' Decisions' option.

Decisions published

11/09/2019 - Irish Cultural Centre – Allocation Of Section 106 Funding By Way Of Grant ref: 3975    For Determination

This report seeks approval for the Council to enter into a formal community grant agreement which sets out the terms of the grant and obligations on the Irish Centre regarding wider community benefits

Decision Maker: Cabinet Member for the Economy

Decision published: 11/09/2019

Effective from: 11/09/2019

Decision:

 

1.     That the Cabinet Member for the Economy agree the drawdown of £80,000 of Section 106 funds (from the “Kings Mall car park” agreement, reference AKA 776) to contribute to the refurbishment programme to improve arts/culture and community space at the Irish Cultural Centre, Hammersmith subject to the terms set out in paragraph 3.3 of this report.

 

2.     That the Cabinet Member for the Economy authorise the Council to enter into a community grant agreement with the Irish Cultural Centre in accordance with the terms set out in paragraph 3.3 of this report.

 

 

Wards affected: (All Wards);


04/09/2019 - Facilities Management – Leasing Of Post Room Specialist Equipment And Machinery ref: 3971    Recommendations Approved

Decision Maker: Cabinet Member for Finance and Commercial Services

Decision published: 04/09/2019

Effective from: 04/09/2019

Decision:

It is recommended that the Cabinet member for Finance and Commercial Services agrees to award a direct award through the Crown Commercial Services framework agreement (RM1063) to Neopost Limited from 01 September 2019 for 4 years, the annual cost is £24,677.44 per annum with a total overall value of £98,709.76

 

Items which will be procured within this contract are:

 

·         Letter folder and inserter

·         Franking machine

·         Onsite parcel tracking system

·         Electronic letter opener

·         All associated furniture and supplies for the above items

 

 

Wards affected: (All Wards);


02/09/2019 - West King Street Development: Authority To Sign Unilateral Undertaking ref: 3966    Recommendations Approved

Approval from Cabinet required to sign Unilateral Undertaking for planning purposes.

 

Reasons of urgency:

The report must got to the next Cabinet meeting in order to allow the granting of full planning permission for the West King Street Renewal.

Decision Maker: Cabinet

Made at meeting: 02/09/2019 - Cabinet

Decision published: 03/09/2019

Effective from: 06/09/2019

Decision:

That the Council in its capacity as landowner of the majority of the development site is authorised to sign the Unilateral Undertaking under Section 106 of the Town and Country Planning Act 1990 for the purposes of achieving planning permission.

 

Wards affected: Hammersmith Broadway;

Lead officer: Sazeda Ibrahim


02/09/2019 - Avonmore, Brook Green And Addison Neighbourhood Plan Area ref: 3968    Recommendations Approved

A report detailing responses to a consultation on a neighbourhood area application covering Avonmore, Brook Green and Addison wards. A key decision is required on the designation of the proposed neighbourhood area.

Decision Maker: Cabinet

Made at meeting: 02/09/2019 - Cabinet

Decision published: 03/09/2019

Effective from: 06/09/2019

Decision:

This report is recommending Cabinet to:

 

·         Refuse the Neighbourhood Area application.

 

Wards affected: Avonmore and Brook Green;

Lead officer: David Gawthorpe


02/09/2019 - Hartopp and Lannoy Points ref: 3965    Recommendations Approved

To approve the commencement of Compulsory Purchase Order process necessary to acquire private interests in Hartopp Point and Lannoy Point blocks to enable demolishment of the two blocks.

Decision Maker: Cabinet

Made at meeting: 02/09/2019 - Cabinet

Decision published: 03/09/2019

Effective from: 06/09/2019

Decision:

That Cabinet:

 

1.    Authorises the making of a CPO for the land edged red on Plan 1 (appendix 1) pursuant to section 17 of the Housing Act 1985, to enable the demolition of Hartopp Point, Lannoy Point and achievement of a future qualitative gain in housing stock within 10 years of the confirmation of the ‘Order’.

 

2.    Delegates authority to the Strategic Director for the Economy, in consultation with the Assistant Director of Legal and Democratic services take all necessary steps to make the CPO, pursue its confirmation by the Inspector, Secretary of State (or the Council) to implement the CPO (these steps are set out in section 4.14 of this report).

 

3.    Delegates authority to the Strategic Director for the Economy, in consultation with the Assistant Director of Legal and Democratic Services, to make General Vesting Declarations (GVDs) under the Compulsory Purchase (Vesting Declarations) Act 1981 and/or to serve notices to treat and notices of entry (if required) following confirmation of the order.

 

4.    Delegates authority to the Strategic Director for the Economy, in consultation with the Assistant Director of Legal and Democratic Services, to issue and serve any warrants to obtain possession of property acquired by the Council following the execution of a GVD or service of a notice of entry relating to the order if it is considered appropriate to do so.

 

5.    Delegates authority to the Strategic Director for the Economy, in consultation with the Assistant Director of Legal and Democratic Services, to acquire third party interests in the land within the CPO either by agreement or compulsorily and up to the value of the revised budget approved as part of this report.

 

6.    Approves an increase in the property acquisition budget by £859,000 to ensure consistency in the offers made to acquire third party interests.  This will be funded by HRA borrowing and takes the total Property Acquisition budget to £10,676,391.

 

7.    Approves an additional budget of up to £250,000 to meet costs arising in preparing and presenting the Council’s case, in the event of a CPO public inquiry being required and should such inquiry take place.  This will be funded by HRA borrowing and takes the total CPO budget to £350,000.

 

8.    Approves an extension to Avison Young’s existing instruction in the event of an inquiry being required and that these costs will be met from the budget increase set out in 2.8. The value of the such extension is estimated at £60,000.

 

9.    Approves a budget of up to £250,000 to procure design services (including surveys, cost consultancy and project management) to develop feasibility stage redevelopment options for the Order land to deliver a qualitative improvement in the council’s housing stock and to enable community engagement on these options. This will be funded from HRA borrowing.

 

Wards affected: Munster;

Lead officer: Matthew Rumble


02/09/2019 - Business Case & Procurement Strategy In Relation To The Award Of Contracts To Deliver Impact Project Independent Domestic Violence Advocacy And Case Progression Services ref: 3960    Recommendations Approved

The Council’s current contracts with Advance Advocacy Services (Advance) and Standing Together Against Domestic Violence (STADV) to deliver Independent Domestic Violence Advocacy Services and Case Progression Services respectively for the Impact Project are due to expire on 31st March 2020.

This report asks Cabinet approval to retender these contracts for April 2020 onwards.

Decision Maker: Cabinet

Made at meeting: 02/09/2019 - Cabinet

Decision published: 03/09/2019

Effective from: 02/09/2019

Decision:

To approve the Business Case & Procurement Strategy for the procurement of Impact Independent Domestic Violence Advocacy, and Case Progression services, as set out in Appendix 1 of the report.  

To approve a delegation of the decision to award the contracts to the Strategic Director of Environment, in consultation with the Deputy Leader.

Wards affected: (All Wards);

Lead officer: Pat Cosgrave


02/09/2019 - Business Case & Procurement Strategy Dynamic Purchasing System (DPS) For Planned And Reactive Capital Works ref: 3967    Recommendations Approved

This report, proposed by Children’s Services, is seeking permission to carry out a procurement exercise to establish a Dynamic Purchasing System (DPS) in order to engage local Small and Medium Enterprise (SME) contractors to undertake repairs and maintenance and other construction related works at our schools.

The DPS will also be made available for use by other departments to carry out repair and construction related works at other Council-owned buildings.

The DPS framework proposed will be used for:
Planned Repair and Replacement Programme
Emergency / Urgent (Responsive) Repairs

The purpose of the DPS is to engage local organisations and SMEs to carry out works and services and support the Council’s commitment to work with local businesses and invest in the local economy with a view to building shared prosperity by creating jobs in the borough and for the benefit of their community.

Decision Maker: Cabinet

Made at meeting: 02/09/2019 - Cabinet

Decision published: 03/09/2019

Effective from: 06/09/2019

Decision:

That the Cabinet:

 

1.    Approves the Procurement Strategy & Business Case set out in Appendix 1 for the procurement of a Dynamic Purchasing System (DPS) for repair and maintenance requirements to schools and other buildings for use with work packages of up to £350,000.

 

2.    In relation to any works packages proposed, estimated to be in excess of £100,000, to be procured using the DPS, to waive pursuant to CSO 3 the requirements of Contract Standing Orders (CSO) 8 for prior approval of a procurement strategy, on the grounds that this is in the Council’s overall interests.

 

3.    In relation to any works package proposed to be procured using the DPS, to waive pursuant to CSO 3 the requirements of Contract Standing Order 10 in relation to the procurement process to be used, on the grounds that the circumstances of the proposed contract are covered by legislative exemptions.  

 

4.    Delegate the decision to appoint new contractors to the DPS, over its duration, to the Director of Children’s Servicesin consultation with the Cabinet Member for Children and Education.

 

5.    Note that it is not proposed that the DPS be available for use to procure works contracts in excess of £350,000 in value.

 

6.    Approves that the award of any contracts recommended following a competitive tender exercise under the DPS framework, is delegated to the appropriate Chief Officer for awards up to £25,000, in accordance with CSO 17.1.

 

7.    Note the decision to approve contracts in excess of £25,000, recommended following a competitive tender exercise under the DPS framework, is for appropriate Cabinet Member to make in accordance with:

·         CSO17.2 - where the value of the contract is in excess of £25,000 but below £100,000

·         CSO 17.3.1 - where the actual contract value exceeds £100,000 but is less than £5m.

 

Wards affected: (All Wards);

Lead officer: Jennifer Rhoden


02/09/2019 - Projects For Annual Parks Capital Programme 2019/20 ref: 3963    Recommendations Approved

Seeking Cabinet approval to continue to improve and enhance the borough's parks and open spaces in 2019-20

Decision Maker: Cabinet

Made at meeting: 02/09/2019 - Cabinet

Decision published: 03/09/2019

Effective from: 06/09/2019

Decision:

1.1.   To approve that the £500,000 s106 contributions are used to fund the full list of new parks projects identified in section 5 of this report.

 

1.2.   To approve the Business Case and Procurement Strategy set out at Appendix 1 in accordance with the Council’s Contract Standing Orders (`CSOs`) 8.12.

 

1.3.   To approve the procurement of individual projects in accordance with CSO 10.2 (table 10.2d) and 11.2, where the total value of the works does not exceed the £500,000.

 

1.4.   To delegate the decision to award the contracts in respect of each project to the Strategic Director of Environment in consultation with the Cabinet Member for the Environment. 

 

 

Wards affected: (All Wards);

Lead officer: Silvera Williams, Sarah Brion


02/09/2019 - Waiver Of Council's Contract Standing Orders And Direct Award Of A Contract For The Provision Of Healthy Hearts Service ref: 3964    Recommendations Approved

Report recommends a direct award for six months for the Healthy Hearts Contract.

Decision Maker: Cabinet

Made at meeting: 02/09/2019 - Cabinet

Decision published: 03/09/2019

Effective from: 06/09/2019

Decision:

1.    To approve a waiver under Contract Standing Orders (CSO) 3.1 in relation to the competition requirements of CSO 10.2 and CSO 11.2 (either to call off a framework or to advertise the contract and seek public quotations). The justification of the waiver is that the nature of the market for the services to be provided has been investigated and it is demonstrated to be such that a departure from these CSOs is justifiable and in the Council’s overall interest.  

 

2.    To approve the direct award of the contract for the delivery of a Healthy Hearts service to Thrive Tribe for six months from 1 October 2019 with an option to extend by two periods of up to three months each. The maximum contract cost over twelve months would be £472,029.

 

3.    To delegate the decision to extend the contract to the Director of Public Health in consultation with the Cabinet Member for Health and Adult Social Care.

 

Wards affected: (All Wards);

Lead officer: Nicola Ashton


02/09/2019 - Corporate Revenue Monitor 2019/20 Month Two - 31 May 2019 ref: 3961    Recommendations Approved

Revenue monitor showing spend v budget and virement requests.

Decision Maker: Cabinet

Made at meeting: 02/09/2019 - Cabinet

Decision published: 03/09/2019

Effective from: 06/09/2019

Decision:

1.    To require the Directors and Cabinet members to identify and deliver actions that offset the forecast General Fund overspend.

 

2.    To delegate to the Strategic Director of Finance and Governance, in consultation with the Cabinet Member for Finance and Commercial Services, the decision to agree the necessary budget virements required to align budgets to the new 2019/20 departmental structures.

 

3.    To note the HRA forecast overspend.

 

Wards affected: (All Wards);

Lead officer: Emily Hill


02/09/2019 - The Highway Maintenance Work Programme 2019-20 ref: 3962    Recommendations Approved

Reports seeks approval for the planned highway maintenance work programme for 2019/20.

Decision Maker: Cabinet

Made at meeting: 02/09/2019 - Cabinet

Decision published: 03/09/2019

Effective from: 06/09/2019

Decision:

1.1.     To approve the programme in Appendix B. which lists several locations for works to take place over the coming year.

 

1.2.        That authority be delegated to the Strategic Director of Environment in consultation with the Cabinet Member for the Environment to make amendments to the Highway Maintenance and LIP programmes as agreed for operational and cost-effective reasons, in order to make the optimum use of resources and to better meet residents’ needs.

 

1.3.        To note that reports and updates on programme amendments (additions and removals) to the approved scheme list be made, as and when required, during the year to the Cabinet Member for the Environment.

 

1.4.        That authority be delegated to the Strategic Director of Environment in consultation with the Cabinet Member for the Environment to award the contracts listed in the annual highway maintenance work programme for 2019-2020 as set out in appendix B.

 

Wards affected: (All Wards);

Lead officer: Ian Hawthorn, Donna Kelly


30/08/2019 - Extension of Lift Maintenance Contract ref: 3970    Recommendations Approved

This report seeks to further extend the Council’s current lift maintenance contract with ELA Group by 2 months to enable completion of the current procurement process to appoint a new long- term maintenance contractor.

Decision Maker: Cabinet Member for Housing

Decision published: 30/08/2019

Effective from: 30/08/2019

Decision:

It is recommended that the existing Lift Maintenance Contract with ELA Group be extended for a further 2 months until 11 November 2019 at a total cost of £90,000.

Wards affected: (All Wards);

Lead officer: Richard Buckley


29/08/2019 - Appointment Of A Director To The LBHF Integrated Family Support Services Limited ref: 3956    Recommendations Approved

This report records the Leader’s decision to appoint Ian Hawthorn, Assistant Director Environment Special Projects and Jade Monroe, Principal Solicitor for Social Care as Directors to the Board of Directors of the LBHF Integrated Family Support Services Limited to replace Mark Grimley, Director of Corporate Services.

 

Decision Maker: Leader of the Council

Decision published: 29/08/2019

Effective from: 29/08/2019

Decision:

1.1.       That Ian Hawthorn, Assistant Director Environment Special Projects and Jade Monroe, Principal Solicitor for Social Care be appointed as Director on the Board of Directors of the LBHF Integrated Family Support Services Limited.

1.2.        To note the resignation of Mark Grimley, Director of Corporate Services as a Director of the LBHF Integrated Family Support Services Ltd.

 

Wards affected: (All Wards);

Lead officer: Lesley Bell