Decisions

This page contains a comprehensive record of all Leader's Urgent Decisions, Cabinet Decisions, and Officer Decisions. It also shows Cabinet Members' Decisions from December 2016 onwards. To search for earlier Cabinet Members' Decisions click on Search Committee Documents then filter by committee, choosing the 'Cabinet Members' Decisions' option.

Decisions published

08/11/2019 - Contract Award Report - Breakfast Support to Address Food Poverty in Schools ref: 4027    Recommendations Approved (subject to call-in)

This report builds on the recent announcement of Hammersmith & Fulham’s ambition to address food poverty. In June 2019 a series of decisions were approved to commit funding and resource over a four-year period to support and build a programme of work to implement three major strategic interventions to tackle this problem. A competitive tendering process was conducted in June and July of 2019 which resulted in limited market engagement and as such a direct award decision is now required to maintain progress in supporting schools to develop breakfast clubs and to target those that need it the most. This is an exciting new initiative that will help to ensure no child in the borough is too hungry to learn.

Decision Maker: Director Children's Services

Decision published: 11/11/2019

Effective from: 15/11/2019

Decision:

It is recommended that the Director for Children’s Services, in consultation with the Cabinet Member for Children and Education, approves the direct award of a contract to ‘Magic Breakfast’ for a period of 2 years, with two optional extensions of 1 year each, commencing 1 October 2019 until 31 August 2021 for a maximum cumulative value of £500,000.

Wards affected: (All Wards);

Lead officer: Marcus Robinson


08/11/2019 - External and communal refurbishment of properties on Talgarth Road and Barons Court Road ref: 4026    Recommendations Approved (subject to call-in)

This report seeks approval to let a contract to undertake major refurbishment works to various council-owned properties on Talgarth Road W14 and Barons Court Road W14. The works generally comprise new double-glazed windows and FD30 front entrance doors, roof repairs, and external and communal repairs and redecoration. Additional fire safety works such as compartmentation, emergency lighting and new signage are included across all properties as required.

Decision Maker: Cabinet Member for Housing

Decision published: 11/11/2019

Effective from: 15/11/2019

Decision:

It is recommended that the Cabinet Member for Housing:

 

1.     Approve the appointment, subject to satisfactory conclusion of S20 consultation, of Mulalley & Company Limited to undertake major refurbishment works to various council-owned street properties on Talgarth Road and Barons Court Road W14 as identified in this report for a sum of £3,440,843. The contract is expected to be formally awarded on the 14th December 2019 with a contract period of 37 weeks and is expected to start on site on the 27th January 2020 with a site completion date of 12th October 2020.

 

2.     Approve the addition of a contingency sum of £250,000 to the overall budget, identified above.

 

3.     To note that virements totalling £350,843 from other uncommitted schemes as set out in appendix 2 are required to align the budget with the works proposed within this contract. This will be confirmed via the 2019/20 quarter 3 capital budget monitoring report for consideration by Cabinet on 3 February 2020.

 

4.     To note that the formal award of contract will not be made until completion of consultation with affected leaseholders under Section 20 of the Landlord and Tenant Act 1985.

Wards affected: North End;

Lead officer: Vince Conway


07/11/2019 - Leader's Decision - Hammersmith Bridge Options Report ref: 4014    Recommendations Approved (subject to call-in)

1.1.        After extensive investigations Hammersmith Bridge has been found to need considerable refurbishment. LBHF working with TfL have completed a feasibility report on the requirements needed to refurbish the bridge. From that report a few options for Hammersmith Bridge refurbishment have been developed.

 

1.2.         This report recommends the progression of one option out of three and Transport for London (TfL) have committed funding for this work including the cost of insurance for the works. The funding committed is £25 million.

 

1.3.         The Council will be required to purchase additional insurance for some advanced works on the pedestals that will significantly reduce the refurbishment works programme. The cost of this will be reimbursed as part of the £25m indicated above, however as the Council will be the principal insured party, this report is seeking approval to place the insurance contract. This report will be one of a series of reports as the works progresses.

 

Decision Maker: Leader of the Council

Decision published: 08/11/2019

Effective from: 13/11/2019

Decision:

The Leader is recommended to approve:

 

1.1.         The option recommended as a result of the feasibility report which is to restore Hammersmith Bridge to its previous level of operation of allowing motor traffic up to 7.5 tonnes and two single decker buses in each direction (and future proofed for heavier electric buses) subject to funds being made available to carry out the works.

 

1.2.         That the Council enter into an agreement with TfL for it to carry out preliminary works on all four pedestals to investigate micro cracks found and for the development of a concept design for more major works.

 

1.3.         A waiver of the provisions of Contract Standing Order 10 (pursuant to CSO 3) concerning the usual tendering requirements for services contracts, in relation to the requirement to purchase specialist construction insurance for the preliminary works, on the grounds that the nature of the services to be provided have been investigated and demonstrated to be such that a departure from CSO 10 is justifiable.

 

1.4.         The award of contracts for the purchase of specialist construction insurance contracts for the preliminary works by means of an Owner Controlled Insurance Programme (OCIP) placed by the Council’s insurance brokers, Marsh JLT Specialty Ltd, on the Council’s behalf, at a total cost £139,206.48

 

 

1.5.         A waiver of the usual requirements of contract standing order 19.5.1 (pursuant to CSO3) for contracts worth in excess of £100,000 to be sealed as a deed, to enable the contracts referred to in the previous recommendation to be entered into by the issue of a policy document in accordance with standard industry practice, on the grounds that this is in the overall interest of the Council.

 

Wards affected: (All Wards);

Lead officer: Ian Hawthorn


04/11/2019 - TFL Funded Transport Local Implementation Plan Annual Spending Submission 2020/21 ref: 4021    For Determination

Seeks approval to submit bid to Transport for London for transport projects in 2021-2 and to delegate authority for implementation to the Cabinet Member for Envirenment

Decision Maker: Cabinet

Made at meeting: 04/11/2019 - Cabinet

Decision published: 05/11/2019

Effective from: 08/11/2019

Decision:

1.     That the LIP 3 spending plan with a total value of £1,598,200 report be submitted to TfL for approval.

 

2.     That authority be delegated to the Chief Officer for Public Realm in consultation with the Cabinet Member for the Environment to approve the detailed design of, consultation on, and implementation of transport projects described in section 4 of this report, subject to favourable outcomes of public engagement and consultation.

 

Wards affected: (All Wards);

Lead officer: Chris Bainbridge


04/11/2019 - Major Refurbishment of Six Blocks at Sulivan Court SW6: 13-24 (Block C); 25-44 (Block D); 45-64 (Block E); 65-84 (Block F); 85-104 (Block G); and 372-443 (Block L) ref: 4024    For Determination

External and Communal Refurbishment of Six Blocks at Sulivan Court SW6: 13-24 (Block C); 25-44 (Block D); 45-64 (Block E); 65-84 (Block F); 85-104 (Block G); and 372-443 (Block L)

Decision Maker: Cabinet

Made at meeting: 04/11/2019 - Cabinet

Decision published: 05/11/2019

Effective from: 08/11/2019

Decision:

It is recommended that Cabinet:

 

1.     Approves the appointment, subject to satisfactory conclusion of Section 20 consultation, of Mulalley and Company to undertake major refurbishment works to Sulivan Court (blocks C, D, E, F,G and L) as identified in this report for a sum of £3,667,503.00. The contract is expected to be awarded on the 28th November 2019 with a contract period of 32 weeks and is expected to start on site on the 6th January 2020 with a site completion date of 17th August 2020.

 

2.     Approves the addition of a contingency sum of £180,000.00 to the overall budget, identified in 2.1.1. above.

 

3.     Approves the virements totalling £1,342,503 from other HRA capital budget lines to the Sulivan Court Phase 1 works as set out in 9.4 to align the budget with the works proposed within this contract.

 

4.     Notes that the formal award of contract will not be made until completion of consultation with affected leaseholders under Section 20 of the Landlord and Tenant Act 1985.

 

Wards affected: Sands End;

Lead officer: Richard Buckley


04/11/2019 - Approval To Waive The Council's Contract Standing Orders And To Directly Award A Contract To Action On Disability For The Provision Of An Independent Living Direct Payment Support Service For Hammersmith & Fulham Residents ref: 4022    For Determination

Approval to directly award a contract to Action on Disability for the Independent Living Support Service for H&F residents.

Decision Maker: Cabinet

Made at meeting: 04/11/2019 - Cabinet

Decision published: 05/11/2019

Effective from: 08/11/2019

Decision:

It is recommended that Cabinet:

 

1.     Approves the waiver of the Contract Standing Orders (CSOs) under CSO 3.1 in relation to the requirement to seek competitive bids under CSO 10.2b, on the basis that it is in the Council’s overall interest and that the nature of the market for the services to be provided has been investigated and is demonstrated to be such that a departure from these CSOs is justifiable;

 

2.     Approves the direct award of a contract for a new Independent Living Direct Payment Support Service to Action on Disability from December 2019 for one year with the option to extend for up to two more at an annual cost of £150,000; and

 

3.     Delegates the decision to exercise the option to extend for up to two years to the Strategic Director of Social Care in consultation with the Cabinet Member for Health and Adult Social Care.

 

Wards affected: (All Wards);

Lead officer: Karen Udale


04/11/2019 - Improving Mental Health Services For Children And Adolescents In Hammersmith & Fulham ref: 4025    For Determination

Hammersmith and Fulham’s Child and Adolescent Mental Health Services (CAMHS) provide multi-disciplinary assessment, and therapeutic and psychopharmacological interventions for children and young people up to the age of 18 years. As a result of the move toward sovereign borough arrangements in 2018, and the dissolution of Section 75 arrangements, contracts funded by the Local Authority have become the responsibility of the Local Authority, while others remained joint Local Authority / CCG contracts. We are therefore now working to regularise Hammersmith & Fulham Council’s position regarding those contracts for which it has retained funding and responsibility, whether on a joint or sole basis.

Decision Maker: Cabinet

Made at meeting: 04/11/2019 - Cabinet

Decision published: 05/11/2019

Effective from: 08/11/2019

Decision:

It is recommended that Cabinet:

 

1.     Notes and ratify the decision to directly award the following Child and Adolescent Mental Health Services (CAMHS) contracts:

 

·       A contract for Looked after Children for a two-year period from 1st April 2018 with West London NHS Trust at a cost of £380,083 with provision for a one-year extension;

 

·       A contract for Early Intervention Community Mental Health Services for a one-year period from 1st April 2019 with West London NHS Trust at a cost of £210,932 with provision for a one-year extension;

 

·       A contract for the Meanwhile Parental Health Project for a two-year period from 1st April 2018 with Central North West London NHS Trust at a cost of £163,784 with provision for a one-year extension.

 

2.     Delegates the decision to approve a one-year extension in respect of the two contracts with West London NHS Trust to the Director of Children’s Services in consultation with the Cabinet Member for Children and Education.

 

Wards affected: (All Wards);

Lead officer: Craig Holden


04/11/2019 - Procurement Strategy For The Reprocurement Of Mosaic ref: 4023    For Determination

The Mosaic system has been in use for the management of cases in Adults and Children’s Social Care. The existing contract comes to an end in January 2020 and needs to be renewed.

Decision Maker: Cabinet

Made at meeting: 04/11/2019 - Cabinet

Decision published: 05/11/2019

Effective from: 08/11/2019

Decision:

It is recommended that Cabinet:

 

1.     Approves the use of the Crown Commercial Services (‘CCS’) Data and Application Solutions Framework (‘DAS Framework’) to procure Mosaic.

 

2.     Approves the direct award of a call-off contract to Servelec Education Limited via the CCS DAS Framework under Lot 1b: Workflow and Case Management Solutions for a maximum total cost as set out in the exempt Appendix 3.

 

3.     Delegates to the Strategic Director of Finance and Governance, in consultation with the Cabinet Members for Health and Adult Social Care, Children and Education, and Finance and Commercial Services, the decision to finalise contract arrangements in respect of the contract at paragraph 2.2 above, and the decision to terminate or vary the contract within the above thresholds.

 

Wards affected: (All Wards);

Lead officer: Veronica Barella, Josh Hadley


04/11/2019 - Corporate Revenue Monitor 2019/20 Month 4 31 July 2019 ref: 4020    For Determination

Report of variance to budget at end of July. Virement requests.

Decision Maker: Cabinet

Made at meeting: 04/11/2019 - Cabinet

Decision published: 05/11/2019

Effective from: 08/11/2019

Decision:

1.    That Directors and Cabinet members continue to identify and deliver actions that offset the forecast General Fund overspend.

 

2.    To note the Dedicated Schools Grant forecast overspend and cumulative overspend.

 

3.    To note the HRA forecast overspend.

 

Wards affected: (All Wards);

Lead officer: Emily Hill


25/10/2019 - Officer's Delegate Urgent Decision - Award of contract to Agilisys for the provision of daytime contact centre services for final year ref: 4011    Recommendations Approved

The current contract for provision of the Council's daytime contact centre service expires on 31st October 2019. In August it was apparent that the Council was not in a position to take the service back in-house and various procurement options were investigated. The report details these and gives reasons for a recommended extension of contract to 31st October 2020.

 

Reasons for urgency:

 

The Council is not in a position to take this service in-house from 1st November 2019 and therefore a decision is needed on a contract extension beyond this date.

Decision Maker: Strategic Director of Environment

Decision published: 28/10/2019

Effective from: 31/10/2019

Decision:

1.    Appendix 1 is exempt from disclosure on the grounds that it contains information relating to the financial or business affairs of a particular person (including the authority holding that information) under paragraph 3 of Schedule 12A of the Local Government Act 1972, and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

2.    That a waiver to CSOs 10.2 and 11.2 be granted to enable a direct award of contract to Agilisys Ltd to provide contact centre services for 12 months from 1st November 2019 to 31st October 2020.

 

3.    That a contract be directly awarded to Agilisys Ltd to provide contact centre services for 12 months from 1st November 2019 to 31st October 2020 at a total contract sum as set out in exempt Appendix 1.

 

4.    That one-off additional funding as detailed in exempt Appendix 1 is made available from corporate reserves to fund the contract.  The financial details are contained within the exempt appendix.

 

Wards affected: (All Wards);

Lead officer: Roger Burnett