Leader's Urgent Decisions and Cabinet Member Decisions

This page contains a comprehensive record of all Leader's Urgent Decisions. It also shows Cabinet Members' Decisions from December 2016 onwards. To search for earlier Cabinet Members' Decisions click on Search Committee Documents then filter by committee, choosing the 'Cabinet Members' Decisions' option.

Decisions published

03/10/2019 - WAIVER OF CONTRACT STANDING ORDERS AND DIRECT AWARD OF CONTRACT TO BARAKA COMMUNITY ASSOCIATION ref: 4008    Recommendations Approved

Approval is sought to waive the Council’s Contract Standing Orders (`CSOs`) and directly award a contract to Baraka Community Association to help deliver the Home Office, Prevent-funded parenting project ‘Strengthening Families, Strengthening Communities’ in the London Borough of Hammersmith & Fulham (H&F) (as lead borough and Prevent budget holder for both Hammersmith & Fulham (H&F) and the Royal Borough of Kensington Chelsea (RBKC)) and RBKC.

Decision Maker: Deputy Leader

Decision published: 17/10/2019

Effective from: 03/10/2019

Decision:

Please see in report.

Wards affected: (All Wards);

Lead officer: David Chapot


09/09/2019 - Leader's Urgent Decision - Direct Award Of A Contract For A Young People's Sexual Health And Substance Misuse Wellbeing Service ref: 3974    Recommendations Approved

A service must be in place to support young people who need drug treatment. The service will also provide advice and information and support young people with issues relating to sexual health and substance misuse.

 

Reasons for urgency:

 

There is an immediate gap in specialist drug treatment for young people.

Decision Maker: Leader of the Council

Decision published: 10/10/2019

Effective from: 16/10/2019

Decision:

1.    That the Leader and Cabinet Member for Health and Adult Social Care grant a waiver from the usual tendering requirements of Contract Standing Orders (CSO) on the grounds of extreme urgency and because this is in the Council’s overall interests, as provided for in CSO 3, in relation to the Young People’s Wellbeing Service. 

 

2.    That the Leader approves a direct award of contract to Turning Point from the date of agreement by the Leader (subject to expiry of call-in period) to 31 March 2021 at the contract price set out in the exempt appendix.

Wards affected: (All Wards);

Lead officer: Nicola Ashton


10/10/2019 - Appointment Of Directors To The H&F Bridge Partnership Limited Board Of Directors ref: 4007    Recommendations Approved

Decision Maker: Leader of the Council

Decision published: 10/10/2019

Effective from: 10/10/2019

Decision:

 

1.     That Ian Hawthorne, Assistant Director for Environment Special Projects, and Kevin Morris, Principal Adviser for Secondary Education and 14-19 Development, within Children’s Services be appointed as Directors to the HFBP Board.

 

2.     To formally record the resignation of Nick Austin and Mr Nicholas Botterill from the HFBP Board.

 

Wards affected: (All Wards);

Lead officer: Veronica Barella


03/10/2019 - Contract Award - Appointment of Employer's Agent for Capital Programme Project at the Charecroft Estate ref: 4005    Recommendations Approved

Hammersmith and Fulham Council is committed to going above and beyond what is required by fire safety regulations to keep our tenants and leaseholders safe. Due to concerns around Health and Safety of the Charecroft Estate and the need for the Council to fully understand the issues around the proposed work. Officers believe an immediate procurement of a technical consultant is required.

Decision Maker: Cabinet Member for Housing

Decision published: 09/10/2019

Effective from: 16/10/2019

Decision:

It is recommended that the Cabinet Member for Housing approves the award of a contract to Arcadis Design and Consultancy to act as Specialist Technical Consultants and to provide specialist professional services for a period of 3 years, at a maximum value as noted in Appendix 1.

Wards affected: Addison;

Lead officer: Kurtis Lee


07/10/2019 - Remain in H&F - our response to Brexit ref: 4000    For Determination

Presents a policy statement on Brexit for agreement by Cabinet and summarises the potential negative outcomes and the mitigating actions being put in place.

 

Reasons for Urgency:

 

Awaiting clarification and updates on the national political situation before presenting the report to Cabinet for approval.

 

Decision Maker: Cabinet

Made at meeting: 07/10/2019 - Cabinet

Decision published: 08/10/2019

Effective from: 11/10/2019

Decision:

1.    That Cabinet agrees the adoption of the following policy statement: H&F Council is opposed to Brexit and will do everything in its power to promote the benefits of the UK remaining in the European Union and to seek a People’s Vote on any Brexit deal, with an option to remain. We will continue to take positive action to ensure that all EU citizens feel welcome in Hammersmith & Fulham and do all we can to encourage them to remain in our borough.

 

2.    That the Leader appoints a Lead Member for Stopping Brexit.

 

3.    That in the event that the UK leaves the EU, H&F Council will do everything it reasonably can to mitigate the risks of negative impacts on EU citizens living and working in the borough, and on Hammersmith & Fulham residents and businesses in the borough.

 

Wards affected: (All Wards);

Lead officer: Peter Smith


07/10/2019 - Approval To Establish 5 First Stage Roll Out Ward Action Groups ref: 3989    For Determination

To approve that the further roll outs  for three out of five Ward Action Group roll outs) be funded from the existing  approved budget of £45,000.

 

Decision Maker: Cabinet

Made at meeting: 07/10/2019 - Cabinet

Decision published: 08/10/2019

Effective from: 11/10/2019

Decision:

To approve that the further roll outs for three out of five Ward Action Group roll outs) be funded from the existing approved budget of £45,000.

 

 

Wards affected: (All Wards);

Lead officer: Ruth Redfern


07/10/2019 - Approval To Maximise Employment And Skills Support And Funding (Strategic Investment Pot Grant Funding) ref: 3997    For Determination

Report requiring decision on receipt of funding

Decision Maker: Cabinet

Made at meeting: 07/10/2019 - Cabinet

Decision published: 08/10/2019

Effective from: 11/10/2019

Decision:

1.    To approve the entering into of a Memorandum of Understanding (MoU) with Ealing council in relation to the receipt of Strategic Investment Pot (SIP) funding through the West London Alliance for the delivery of employment and skills activity for the total value of £448,000; and

 

2.    To approve match funding from identified S106 funding as follows:

 

2.1 £400,000 in relation to the SIP funding referred to in 1.1 in the report.

 

3.     To approve the submission of a further grant application for SIP funding of approximately £500,000 (subject to available funds); and

 

3.1 In the event that the second application for SIP funding is successful; delegate authority to enter into a Memorandum of Understanding (MoU) with Ealing Council in relation to the second application for SIP funding;

 

4.    To delegate authority to the Assistant Director of Legal and Democratic Services, in consultation with the Cabinet Member for the Economy, to agree and finalise the MOU for any successful application for additional funding as referred to in 3.1 above.

 

Wards affected: (All Wards);

Lead officer: Karen Galey, Kamal Motalib


07/10/2019 - Strategy And Options For Procuring The Waste, Recycling And Street Cleansing Contract ref: 4002    For Determination

Strategy and Options for procuring the Waste Collection, Recycling and Street Cleansing Contract.

Decision Maker: Cabinet

Made at meeting: 07/10/2019 - Cabinet

Decision published: 08/10/2019

Effective from: 11/10/2019

Decision:

1.     That Cabinet delegates to the Strategic Director of Environment, in consultation with the Cabinet Member for the Environment, the decision to either extend the existing Waste, Recycling and Street Cleansing Contract or to procure a new contract.

 

2.     That Cabinet commits council reserves to fund the options proposed in this report.  The funds required are set out in the exempt appendix.

 

Wards affected: (All Wards);

Lead officer: Adrian Ash


07/10/2019 - Engineering And Motor Insurance Tender Strategy For 2020-25 ref: 3993    For Determination

This report sets out the proposed strategy upon which sovereign insurance contracts for Engineering Inspection and Motor will be procured for contract commencement dates of 1st April 2020.

Decision Maker: Cabinet

Made at meeting: 07/10/2019 - Cabinet

Decision published: 08/10/2019

Effective from: 11/10/2019

Decision:

1.    To approve a waiver to Contract Standing Orders 7 – 10 and 11 – 16 concerning the conduct of the tendering process, on the basis that the process will be conducted in accordance with the EU public procurement rules and otherwise the requirements of the Contract Standing Orders of the RB of Kensington & Chelsea as lead borough for the procurement will apply, on the basis that that  this is in the overall interests of the Council (as provided for within Contract Standing Order 3) in relation to the following two contracts:

·       Engineering inspection.

 

·       Motor insurance.

 

2.         To approve the proposed procurement strategy for tendering the Council’s engineering inspection services and motor insurance requirements set out in the report.

3.         To approve the inviting of tenders on a collaborative basis for the following LBHF insurance requirements:

·       Engineering inspection.

 

·       Motor insurance.

 

4.         To approve a delegation to the Strategic Director of Finance and Governance, in consultation with the Cabinet Member for Finance and Commercial Services, to approve the award of the contracts listed in paragraph 2.3 above.

5.         To approve a waiver of the requirements of Contract Standing Order 19 concerning the format of the contract documents and the requirement for the contract to be executed as a deed, on the basis that there are circumstances which are genuinely exceptional (as provided for within Contract Standing Order 3) as further explained in paragraph 4.11 of the report.

 

Wards affected: (All Wards);

Lead officer: Neil Walker


07/10/2019 - Developing Our Relationship With The Voluntary And Community Sector ref: 3990    For Determination

This report sets out an emerging new relationship between Hammersmith & Fulham Council and our voluntary and community sector.

The report details the social and economic context of the relationship, the shift in demand from residents and the ambition we have for a participatory culture.

Decision Maker: Cabinet

Made at meeting: 07/10/2019 - Cabinet

Decision published: 08/10/2019

Effective from: 11/10/2019

Decision:

1.         That the Cabinet agrees with the ambition statement set out in Appendix 1.

 

2          That the Cabinet instructs officers to seek an initial response from the sector and work together to co-produce a shared vision that ensures we jointly deliver council priorities:

 

·       Building shared prosperity

·       Doing things with residents not to them

·       Taking pride in Hammersmith & Fulham

·       Creating a compassionate council

·       Bring ruthlessly financially efficient

Wards affected: (All Wards);

Lead officer: Ruth Redfern


07/10/2019 - Annual Emergency Planning & Business Continuity Report ref: 3996    For Determination

The report provides an overview of activity over the previous year and the priorities and work plan for the forthcoming year and details the incidents we have responded to in 2018/19, training, exercising and changes following incidents. The report highlights areas of work for the new financial year to ensure continuous improvement in the service.

Decision Maker: Cabinet

Made at meeting: 07/10/2019 - Cabinet

Decision published: 08/10/2019

Effective from: 11/10/2019

Decision:

That Cabinet notes the report and the work plan for 2019-2020.

 

 

Wards affected: (All Wards);

Lead officer: Denise Prieto


07/10/2019 - Procurement Strategy To Commission An External Training Venue For Partners In Practice Programme ref: 3994    For Determination

This procurement strategy report seeks approval for the procurement of an external training venue for delivery of training courses facilitated by the Centre for Systemic Social Work (CFSSW). This service is hosted by the Royal Borough of Kensington and Chelsea (RBKC) and the procurement will be led by the RBKC and WCC procurement teams. Hammersmith & Fulham will enter an inter-authority agreement with RBKC as the lead contracting authority and host of the service.

 

 

Decision Maker: Cabinet

Made at meeting: 07/10/2019 - Cabinet

Decision published: 08/10/2019

Effective from: 11/10/2019

Decision:

         That in accordance with the Council’s Contracts Standing Orders, Cabinet:

 

1        Approves the Business Case and Procurement Strategy as set out at appendix A of this report.

 

2       Approves the Council entering into an inter-authority agreement with RBKC as the lead borough hosting the Centre for Systemic Social Work (CfSSW).

 

3       Approves a waiver of the usual requirements of Contract Standing Orders 10 to 17 in relation to any Centre for Systemic Social Work services[1] (including the training venue) provided to Hammersmith & Fulham by RBKC accordingly, on the basis that a legislative exemption applies.

        

4        Delegates authority to the Director of Children’s Services in consultation with the Cabinet Member for Children and Education, following the procurement exercise and prior to the award of a new contract for venue hire, to agree continued commitment to the service with RBKC and at annual intervals thereafter subject to best value and budget provision from course fee and DfE grant availability.

 

 



[1]        Those services will include staff to deliver the training, and the provision of a venue for the training to take place by way of RBKC directly awarding a contract to the National Council for Voluntary Organisations (NCVO) for the current 2019/20 financial year and on completion of the procurement exercise, a new contract from 2020/21 onwards to the successful provider

         

 

Wards affected: (All Wards);

Lead officer: Bev Sharpe, Susan Hughes


07/10/2019 - Procurement Strategy And Business Case In Relation To The Recommission Of Statutory Adult Advocacy Services ref: 4001    For Determination

The purpose of this report is to agree the commissioning and procurement plan for statutory adult advocacy services in the borough.

Decision Maker: Cabinet

Made at meeting: 07/10/2019 - Cabinet

Decision published: 08/10/2019

Effective from: 11/10/2019

Decision:

Cabinet approves:

 

1.    The Business case and Procurement Strategy at Appendix 2 for the commissioning of statutory adult advocacy services to start on 1 April 2020 for a duration of three years with an option to extend for a further two year period.

 

2.    That a partnership model be tendered in which a lead provider would act as the front door for all advocacy services and take responsibility for the contract monitoring and quality assurance of partners. This is in order to give consideration to social value and improving the local social infrastructure.  

 

3.    To delegate the decision to extend the contract beyond the initial period to the Strategic Director of Social Care in consultation with the Cabinet Member for Health and Adult Social Care.  

 

Wards affected: (All Wards);

Lead officer: Rebecca Richardson


07/10/2019 - Procuring And Delivering A Long-Term Repairs And Maintenance Model For Hammersmith And Fulham ref: 3999    For Determination

This report sets out the framework and timetable for the procurement, implementation and mobilisation of the long-term model for repairs and maintenance service. This report follows on from the March Cabinet report Costs of the interim housing repairs delivery model which set out plans for the implementation and costs of the interim repairs and maintenance service and model.

This report also sets out the future budget required to deliver the long-term repairs and maintenance model, and the funding arrangements required to sustainably resource the model.

Decision Maker: Cabinet

Made at meeting: 07/10/2019 - Cabinet

Decision published: 08/10/2019

Effective from: 11/10/2019

Decision:

That Cabinet:

 

1        Approves the Procurement Strategy and Business Case for the Council’s long-term housing repairs and maintenance requirements as set out in Appendices 1 and 2.  The Council will undertake a competitive procedure with negotiation (CPN).

 

2        Delegates authority to the Strategic Director for The Economy, in consultation with the Cabinet Member for Housing, to award all contracts procured in accordance with the Procurement Strategy and Business Case at Appendices 1 and 2, where these are procured either:

 

·       Through a full competitive process or, in extremis;

·       From third party framework agreements either through direct call-off or after mini-competition in accordance with the terms of the framework

 

3          Approves the budget allocation of up to £827,000 from the Transformation Reserve set out in paragraph 4.13 for the provision of specialist services, to include but not limited to procurement and commercial, IT systems, legal, programme management and Quantity Surveyors throughout the programme.

 

4          Delegates authority to the Strategic Director for The Economy, in consultation with the Cabinet Member for Housing, to award contracts for the provision of services within the budget agreed for the Transformation Reserve.

 

5          Approves a waiver, in relation to the decision to appoint support services as set out in paragraph 2.3 of the usual requirements of Contract Standing Orders for the Cabinet to approve a Procurement Strategy on the grounds this is in the Council’s overall interests.

 

6        Delegates authority to the Strategic Director for The Economy, in consultation with the Cabinet Member for Housing, to amend or make changes to the proposed packaging of services in Exempt Appendix 2 for operational reasons, where such amendments can be contained within the overall approved budget envelope and available resources.

 

7        Approves the extension of the interim model and associated contracts until the end of July 2020. The associated contracts to be extended are set out in Exempt Appendix 4.

 

8        Approves an additional one-off appropriation from the Housing Revenue Account General Reserve of up to £1.025m to fund the three-month extension of the interim model.

 

9.       Notes the following comments to Cabinet agreed by The Economy, Housing and the Arts Policy and Accountability Committee on an extraordinary meeting on 1 October to consider this item:

 

·       The Committee welcomed the Interim Service Model which had been introduced, which they felt was an improvement on the previous MITIE arrangements. However, the Committee acknowledged it was still early days and they noted that some tenants and residents who had attended the meeting had been nervous about how the longer-term model would work given that the interim arrangements had only been in place for a short time. However, there was evidence service improvements had been made.

·       The Committee agreed the Interim Service Model had enabled good resident involvement to date through working parties, which the Committee expected would continue.

·       The Committee were encouraged that data on first time repairs showed this was on target. The Committee confirmed that, going forward, it would want to monitor the quality of works, as well as overall resident satisfaction levels.

·       The Committee hoped the Authority would continue to work with residents to provide a strong oversight of the repairs and maintenance service through resident working groups and future PAC meetings.

 

Wards affected: (All Wards);

Lead officer: David McNulty, Steven Morgan


07/10/2019 - Approval Of Procurement Strategy And Payments To The West London Alliance For Use Of And Continued Access To Dynamic Purchasing Vehicles For Children's Social Care And Support Services ref: 3995    For Determination

This report recommends approval of a procurement strategy for children's social care placements and to approve payments to the West London Alliance. It is also recommended that approval of payments to the WLA for future years is delegated to the Director of Children's Services.

Decision Maker: Cabinet

Made at meeting: 07/10/2019 - Cabinet

Decision published: 08/10/2019

Effective from: 07/10/2019

Decision:

1      That Cabinet notes and approve the adoption of the Procurement Strategy and Business Case at Appendix 1 to allow the Council to enter into the following three Access Agreements:

 

i)               With the London Borough of Barnet for the provision of Independent Fostering Agency placements through a Dynamic Purchasing Vehicle from April 2018 for three years, with three options to extend the term, each option being of one further year

 

ii)              With the London Borough of Ealing for the provision of Children’s Residential Home placements through a Dynamic Purchasing Vehicle from July 2018 for three years, with three options to extend the term, each option being of one further year

 

iii)            With the London Borough of Brent for the provision of Special Educational Needs placements at Independent and Non-Maintained Special Schools through a Dynamic Purchasing Vehicle from October 2018 for three years, with three options to extend the term, each option being of one further year.

 

2      That Cabinet approves payment of £162,000 to the West London Alliance, this sum representing the Council’s contribution to the operation of the three Dynamic Purchasing Vehicles in financial years 2018/19 and 2019/20, during which time the Council benefitted from being allowed to access the three Dynamic Purchasing Vehicles.

 

3      That Cabinet agrees that a payment of approximately £82,500 in 2020/21 to the West London Alliance to allow the Council to access the three Dynamic Purchasing Vehicles during that financial year. Costs for 2020/21 have not yet been agreed and so this is an estimate based on the previous 2 years.

 

4      That in the event any or all of the options to extend the three Dynamic Purchasing Vehicles are exercised that Cabinet agrees to delegate the decisions for the Council to continue to access any or all of the three Dynamic Purchasing Vehicles in 2021/22, 2022/23 and 2023/24, with a total consequential spend of approximately £247,500, to the Director of Children’s Services in consultation with the Cabinet Member for Children and Education.

 

PROGRAMMES

 

CONTRIBUTION PER BOROUGH FOR FY 2018/19

CONTRIBUTION PER BOROUGH FOR FY 2019/20

Commercial & Procurement

£15,000

£12,000

Children’s Commissioning

£44,500

£44,500

Care Place

£23,000

 

£23,000

Total

£82,500

£79,500

 

Wards affected: (All Wards);

Lead officer: Will Parsons


07/10/2019 - Capital Programme Monitor & Budget Variations, 2019/20 (First Quarter) ref: 3992    For Determination

This report provides a financial update on the Council’s Capital Programme and seeks approval for budget variations, as at the end of the first quarter

Decision Maker: Cabinet

Made at meeting: 07/10/2019 - Cabinet

Decision published: 08/10/2019

Effective from: 11/10/2019

Decision:

1.    To approve the proposed budget variations to the capital programme totalling £20.5m (summarised in Table 1 and detailed in Appendix 2).

 

2.    To approve an additional £511,000 budget for the Disabled Facilities Grant programme and Adults Social Care capital programme funded from the grant of £0.38m and borrowing of £0.13m. The decision on how the Adult Social Care grant is spent is delegated to the Strategic Director of Adult Social Care and Public Service Reform in consultation with the Strategic Director of Finance and Governance and the Cabinet Member for Health and Adult Social Care and Cabinet Member for Finance and Commercial Services.

 

3.    To note the issues regarding General Fund Capital Programme described in sections 5 and 6 of the report.

 

4.    To establish a disposals programme that will enable reserves to be maintained and reduce reliance on additional borrowing.

 

5.    To note the potential new capital receipt of £0.7m for 2019/20 and that this be set aside to fund invest to save and IT investment.

 

6.    To note the potential risks regarding the Housing Capital Programme, as summarised in section 8.

 

Wards affected: (All Wards);

Lead officer: Andrew Lord


07/10/2019 - Earls Court Compulsory Purchase Order Strategy ref: 3998    For Determination

A report seeking approval of the council’s acquisition and Compulsory Purchase Order strategy in relation to the Earls Court Opportunity Area.

Decision Maker: Cabinet

Made at meeting: 07/10/2019 - Cabinet

Decision published: 08/10/2019

Effective from: 11/10/2019

Decision:

That Cabinet:

 

1.    Notes and agrees the CPO strategy attached at Appendix 1, including the recommendations set out in section 11.5.

 

2.    Agrees to proceed with the next stage of the CPO Programme based on Option 1 within the CPO Strategy and delegates authority to the Strategic Director for the Economy, in consultation with the Cabinet Member for the Economy, to undertake the necessary actions to progress the recommendations as set out in section 11.5. 

 

3.    Approves a budget of £360,000 for work described in Option 1 funded by the Corporate Demands and Pressures Reserve.

 

4.    Approves a waiver to contract standing orders to directly appoint Avison Young to provide project management support.

 

5.    Agrees to award a contract to Avison Young up to a value of £120,000 to provide project management support.

 

6.    Agrees to delegate authority to the Strategic Director for the Economy, in consultation with the Cabinet Member for the Economy, to award contracts for specialist professional advice to progress resident consultation, initial master planning, viability, delivery structure, specialist legal and soft market testing work.

 

 

Wards affected: North End;

Lead officer: Matthew Rumble


07/10/2019 - Corporate Revenue Monitor 2019/20 Month 3 - 30 June 2019 ref: 3991    For Determination

Report of variance of actual to budget at end of June. Virement requests.

Decision Maker: Cabinet

Made at meeting: 07/10/2019 - Cabinet

Decision published: 08/10/2019

Effective from: 11/10/2019

Decision:

1.  To note that Directors and Cabinet Members continue to identify and deliver actions that offset the forecast General Fund overspend.

2.    To note the HRA forecast overspend.

3.    To approve the virements requested in Appendix 10.

4.    To note the MTFS Monitor and forecast shortfalls against targets in Appendix 10.

 

Wards affected: (All Wards);

Lead officer: Emily Hill


04/09/2019 - Approval To Enter Into Three Leases Separate Leases For Cleaners Cupboards At 3 Shortlands, London W6 ref: 4006    Recommendations Approved

Decision Maker: Strategic Director of the Economy Department

Decision published: 08/10/2019

Effective from: 04/09/2019

Decision:

To enter into 3 Leases for the additional space as outlined in this report as well as subsequent Licence for Alterations with agreed specification and plans for each of the cleaner’s cupboards.

 


19/03/2019 - Parkview Community Champions Project ref: 3988    Recommendations Approved

This report recommends the novation of the existing contract for the provision of the Parkview Community Champions to the Urban Partnership Group with effect from 1st April 2019 - and a direct award of contract to UPG for the provision of the Parkview Community Champions project.

Decision Maker: Cabinet Member for Health and Adult Social Care

Decision published: 03/10/2019

Effective from: 19/03/2019

Decision:

1.    That the Cabinet Member for Health and Adult Social Care, acting on advice from the Strategic Director of Social Care approve a waiver under Contract Standing Orders 3.1 in relation to the competition requirement set out in CSO 10.2 on the grounds that this is in the council’s overall interest.

 

2.    That the Cabinet Member for Health and Adult Social Care approves:

 

a)    The novation of the contract for the provision of Parkview Community Champions from White City Enterprise (WCE) to the Urban Partnership Group (UPG) with effect from 1st April 2019. The value of the contract for the period 1st April to 30th June 2019 is £11,250. The same as at present.

 

b)    A further direct award of contract to UPG for the Provision of Parkview Community Champions project. The project to commence on 1st July 2019 and have a duration of 21 months until 31st March 2021. The annual contract value is the same as at present, £45,000 per annum, a total value of £78,750 for the 21 months.

Lead officer: Julia Woodman


19/03/2019 - Old Oak Community Champions Project ref: 3987    Recommendations Approved

The paper makes recommendations for the direct award for the provision of the Old Oak Community Champions project until 2021.

Decision Maker: Cabinet Member for Health and Adult Social Care

Decision published: 03/10/2019

Effective from: 19/03/2019

Decision:

1.    That the Cabinet Member for Health and Adult Social Care, in consultation with the Strategic Director of Social Care, grant a waiver under Contract Standing Orders 3.1 in relation to the competition requirement (for obtaining 3 written quotation) set out in CSO 10.2 to allow a direct award of a contract for the provision of Old Oak Community Champions project to the Peabody Trust for a period of two years on the grounds that this is in the overall interests.

 

2.    That the Cabinet Member for Health and Adult Social Care award a contract for the provision of Old Oak Community Champions project to the Peabody Trust for a period of two years (1st April 2019 to 31st March 2021) The contract value is £40,000 per annum, a total of £80,000.

Wards affected: College Park and Old Oak;

Lead officer: Julia Woodman


19/03/2019 - Edward Woods Community Champions Project ref: 3986    Recommendations Approved

This paper makes recommendations for a direct award for the provision of Edward Wood Community Champions projects until 2021.

Decision Maker: Cabinet Member for Health and Adult Social Care

Decision published: 03/10/2019

Effective from: 19/03/2019

Decision:

1.    That the Cabinet Member for Health and Adult Social Care, in consultation with the Strategic Director of Social Care, grant a waiver under Contract Standing Orders 3.1 in relation to the competition requirement (for obtaining 3 written quotation) set out in CSO 10.2 to allow a direct award of a contract for the provision of Edward Woods Community Champions project to Urban Partnership Group for a period of two years on the grounds that this is in the overall interests.

 

2.    That the Cabinet Member for Health and Adult Social Care award a contract for the provision of Edward Woods Community Champions project to Urban Partnership Group for a period of two years (1st April 2019 to 31st March 2021). The contract value is £45,000 per annum, a total of £90,000.

Wards affected: Shepherds Bush Green;

Lead officer: Julia Woodman


30/09/2019 - Contract Award for Salix Project Management Services ref: 3985    Recommendations Approved

This report is seeking authority to Direct Award a contract under the East Shires Procurement Organisation (ESPO) framework to AA Projects Limited for the provision of project management services with regards to Salix energy efficiency projects at 20 of our schools.

Decision Maker: Cabinet Member for Children and Education

Decision published: 02/10/2019

Effective from: 30/09/2019

Decision:

That the Cabinet Member for Children and Education:

 

1.    Approves the direct award of the contract to AA Projects Ltd, under the Eastern Shires Organisation (ESPO) framework, for the provision of project management services in respect of the Salix Energy Efficiency Fund Projects to deliver upgraded heating systems to 20 schools, for the total sum of £36, 250 for a term of 6 months.

 

2.    Notes that a contingency sum of £5,000 has been set aside should additional searches are required.

Wards affected: (All Wards);

Lead officer: Kevin Gordon


30/09/2019 - External and Communal Refurbishment of Burne Jones House and The Grange ref: 3984    Recommendations Approved

This report seeks approval to let a contract to undertake major refurbishment works to 1-95 Burne Jones House, North End Road W14 and 1-36 The Grange, Lisgar Terrace W14. For Burne Jones House the works comprise new windows and FD30 front entrance doors, roof repairs, and external and communal repairs and redecoration. The works also include the enclosure of existing stairwells and provision of a new door entry system. Proposed works to The Grange include new roof covering, new FD60 front entrance doors external and communal repairs and redecoration. Additional fire safety works such as compartmentation, emergency lighting and new signage are included across both blocks as required.

Decision Maker: Cabinet Member for Housing

Decision published: 30/09/2019

Effective from: 05/10/2019

Decision:

It is recommended that the Cabinet Member for Housing:

 

1.     Approve the appointment, subject to satisfactory conclusion of S20 consultation, of Breyer Group to undertake major refurbishment works to 1-95 Burne Jones House and 1-36 the Grange as identified in this report for a sum of £2,465,733.36.  The contract is expected to be awarded on the 21st October 2019 with a contract period of 37 weeks and is expected to start on site on the 2nd December 2019 with a site completion date of 10th August 2020.

 

2.     Approve the addition of a contingency sum of £125,000.00 to the overall budget, identified in 2.1.1. above.

 

3.     To note that the formal award of contract will not be made until completion of consultation with affected leaseholders under Section 20 of the Landlord and Tenant Act 1985.

 

4.     To note that the budget transfer from separate safety scheme budgets, now delivered through this contract, totalling £201,733 will be reported in the Q2 capital monitor.

Wards affected: Avonmore and Brook Green;

Lead officer: Vince Conway


27/09/2019 - Major Refurbishment of Walham Green Court ref: 3983    Recommendations Approved

This report seeks approval to let a contract to undertake major refurbishment works to Walham Green Court, SW6. The works comprise new FD30/FD60 front entrance doors, renewal of roof coverings to all blocks except 5-48, and external and internal communal fabric repairs and redecoration. Additional fire safety works such as compartmentation, emergency lighting and new signage are included across all blocks as required.

Decision Maker: Cabinet Member for Housing

Decision published: 30/09/2019

Effective from: 05/10/2019

Decision:

 

It is recommended that the Cabinet Member for Housing:

 

1.     Approve the appointment, subject to satisfactory conclusion of S20 consultation, of Breyer Group to undertake major refurbishment works to 5-48, 50-108,112-126, 49-95 and 97-110 Walham Green Court as identified in this report for a sum of £1,807,640.34.  The contract is expected to be awarded on the 4th November 2019 with a contract period of 22 weeks and is expected to start on site on the 6th  December 2019 with a site completion date of 8th June 2020.

 

2.     Approve the addition of a contingency sum of £250,000.00 to the overall budget, identified in 2.1.1. above.

 

3.     Note that the formal award of contract will not be made until completion of consultation with affected leaseholders under Section 20 of the Landlord and Tenant Act 1985.

 

4.     Note that the budget transfer from separate safety scheme budgets, to these works (as safety works are now delivered through this contract), totalling £164,640 will be reported in the Q2 capital monitor.

Wards affected: Parsons Green and Walham;

Lead officer: Vince Conway