Leader's Urgent Decisions and Cabinet Member Decisions

This page contains a comprehensive record of all Leader's Urgent Decisions. It also shows Cabinet Members' Decisions from December 2016 onwards. To search for earlier Cabinet Members' Decisions click on Search Committee Documents then filter by committee, choosing the 'Cabinet Members' Decisions' option.

Decisions published

03/12/2018 - Appointment Of Client Technical Advisor Hammersmith Town Hall Refurbishment Project: Exempt Aspects ref: 3694    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 03/12/2018 - Cabinet

Decision published: 05/12/2018

Effective from: 17/12/2018


03/12/2018 - Reforming Specialist Housing: Exempt Aspects (E) ref: 3696    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 03/12/2018 - Cabinet

Decision published: 05/12/2018

Effective from: 17/12/2018


03/12/2018 - West King Street Renewal Programme: Approval Of Business Case And Delivery Strategy: Exempt Aspects (E) ref: 3695    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 03/12/2018 - Cabinet

Decision published: 05/12/2018

Effective from: 17/12/2018


03/12/2018 - Facilities Management Strategy For Termination Of Total Facilities Management Contract: Exempt Aspects (E) ref: 3692    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 03/12/2018 - Cabinet

Decision published: 05/12/2018

Effective from: 17/12/2018


03/12/2018 - Award Of H&Fs Non-Residential Property Water Contract To Water Plus: Exempt Aspects (E) ref: 3693    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 03/12/2018 - Cabinet

Decision published: 05/12/2018

Effective from: 17/12/2018


03/12/2018 - H&F Housing: Compliance And Asset Management Strategy ref: 3690    For Determination

The Strategy sets out the Council's approach to delivering a health and safety compliance based approach to managing housing in Hammersmith and Fulham.

Decision Maker: Cabinet

Made at meeting: 03/12/2018 - Cabinet

Decision published: 05/12/2018

Effective from: 17/12/2018

Decision:

1.    To approve the Asset Management Strategy as set out in appendix A.

 

2.    To delegate approval to Strategic Director of Growth and Place in consultation with the Cabinet Member for Housing of the annual delivery plan to achieve the objectives set out in the Asset Management Strategy.

 

3.    To delegate to the Strategic Director of Growth and Place to put in place necessary measures to consult with residents on the Asset Management Strategy.

 

Wards affected: (All Wards);

Lead officer: David McNulty


03/12/2018 - Reforming Specialist Housing ref: 3691    For Determination

Report seeks approval for a new strategic framework for specialist housing and a waiver of the contract standing orders to directly award 15 contracts.

Decision Maker: Cabinet

Made at meeting: 03/12/2018 - Cabinet

Decision published: 05/12/2018

Effective from: 17/12/2018

Decision:

1.         That Cabinet agrees the strategic framework in relation to the Specialist Housing Programme, and its key principle of the right home with the right support at the right time as the basis to improve outcomes for residents.

 

2.         That Cabinet approves a waiver of the Contract Standing Orders requirement to seek competitive tenders prior to contract award to enable the Council to directly award a range of contracts to incumbent providers. This will enable holistic, strategic commissioning of the Specialist Housing pathway.

 

3.         That Cabinet agrees that officers will present further reports which will set out full procurement strategies and strategic business cases in relation to the care leavers and young people, rough sleeping, and mental health pathways.

 

4.         To approve a direct award of contracts to providers, as set out in table 1 in the exempt report, to enable a consolidated strategic re-commissioning approach.

Wards affected: (All Wards);

Lead officer: Nick Kimber


03/12/2018 - West King Street Renewal Programme: Approval Of Business Case And Delivery Strategy ref: 3688    For Determination

This is to approve the Business Case and for approvals related to contracts for the West King Street/Town Hall Renewal Programme.

Decision Maker: Cabinet

Made at meeting: 03/12/2018 - Cabinet

Decision published: 05/12/2018

Effective from: 17/12/2018

Decision:

1.1.       To approve the Strategic Outline Business Case for delivery of the West King Street Renewal Programme attached at Appendix 1 in the exempt part of the Cabinet agenda;

1.2.        To approve a budget of £1.7 million to fund the client-side West King Street Renewal and Town Hall refurbishment programme delivery team for the period April 2019 to March 2023, to be funded from capital or revenue reserves, and delegate final confirmation of funding to the Strategic Director for Finance and Governance in consultation with the Leader of the Council and the Cabinet Member for Finance and Commercial Services;

1.3.        To waive Contract Standing Order (CSO) 3 the CSO 8 for a procurement strategy to be approved for contracts over £100,000 for the two contracts (i) and (ii) below on the grounds that this is in the Council’s overall interests due to there being insufficient time to obtain approval for the Procurement Strategy, and delegate authority to the Chief Executive in consultation with the Cabinet Member for the Economy and the Arts, to approve the award of the following services contracts, following CSO and EU procurement rules-compliant appointment exercises:

i.      a client-side West King Street Renewal and Town Hall refurbishment programme delivery team; and

ii.     services required to enable the relocation of Council services from the Town Hall site to alternative temporary or permanent locations (including move management and clearance services and CCTV network relocation services);

1.4.        To approve an additional budget as set out in recommendation 2.4 in the exempt report, to fund the decant programme (i.e. the declutter of existing office accommodation, preparing staff, planning and undertaking physical moves), the staff resources required to effectively deliver the decant programme and the increased revenue costs of moving to decant accommodation for up to five years during the development period, to be funded from revenue reserves, and delegate final confirmation of reserves funding to be determined by the Strategic Director for Finance and Governance in consultation with the Leader and the Cabinet Member for Finance and Commercial Services.

1.5.        In relation to the procurement of furniture and fit out works for the decant properties, to waive in accordance with Contract Standing Order (CSO) 3:

i.      the requirement of CSO 8 for a procurement strategy to be approved for contracts over £100K, and  

ii.     the requirement of CSO 10 to seek competitive tenders,

in both cases on the basis that this is in the Council’s overall interests due to there being insufficient time to obtain approval for the Procurement Strategy or carry out a full tender exercise, and

                              iii.        

                              i.        

                              ii.        

                              iii.       to delegate authority to the Chief Executive in consultation with the Cabinet Member for the Economy and the Arts, to approve the award of these contracts to the landlords of the final proposed decant properties.

1.6.        To approve a property lease in Hammersmith up to the value as identified in recommendation 2.6 of the exempt report. This value includes associated facilities management costs to enable the relocation of specialist 24-hour services (CCTV, Careline, Borough Emergency Control Centre) and Parking Wardens from the Town Hall site, to be funded from reserves, and delegate final confirmation of funding to the Strategic Director for Finance and Governance in consultation with the Leader and the Cabinet Member for Finance and Commercial Services.

1.7.        That authority be delegated to the Strategic Director, Growth and Place in consultation with the Assistant Director of Legal and Democratic Services to negotiate and finalise any legal documents necessary to enter into the agreements for the decant properties.

1.8.        To delegate authority to the Strategic Director, Growth and Place in consultation with the Strategic Director for Finance and Governance, as recommended by the Head of Asset Strategy and Property Portfolio, to negotiate and enter into contractual arrangements for the disposal of land at the Bradmore Park Road Children’s Centre, subject to the Council obtaining best consideration, and acquisition of the Quakers Meeting House within the site, for delivery by the JV of new accommodation for the Quakers.

1.9.        To authorise the disposal of land at the former Bradmore Park Road Children’s Centre pursuant to section 233 Town and Country Planning Act 1990.

1.10.     To opt to tax the Council land, shown in the plan attached at Appendix 2, for VAT subject to meeting option to tax conditions;

 

Wards affected: Hammersmith Broadway;

Lead officer: Sazeda Ibrahim


03/12/2018 - Facilities Management Strategy For Termination Of Total Facilities Management Contract ref: 3685    For Determination

The paper provides details of options for the in house management of FM services in Corporate Property on the termination of the current Total Facilities Management contract

Decision Maker: Cabinet

Made at meeting: 03/12/2018 - Cabinet

Decision published: 05/12/2018

Effective from: 17/12/2018

Decision:

1.         That the Chief Executive, in consultation with the Cabinet Member for Finance and Commercial Services, be delegated authority to vary the Total Facilities Management Contract and enter into any legal agreement as is necessary in order to enable the contract to be terminated.

 

2.         That the Chief Executive, in consultation with the Cabinet Member for Finance and Commercial Services, be delegated authority to terminate the Total Facilities Management contract once commercial terms have been finalised.

 

3.         That the council’s future facilities management maintenance and operations is undertaken by an in-house management team supported by in-house staff and specialist contractors.

 

Wards affected: (All Wards);

Lead officer: Gerald Frith


03/12/2018 - Civil Penalties As An Alternative To Prosecution For Housing Act Offences ref: 3689    For Determination

Recommended adoption of civil penalties of up to £30,000 as an alternative to prosecution for certain specified offences, extension of rent repayment orders to cover illegal eviction, breach of a banning order etc, banning orders for the most serious offenders to tackle poor landlords and protect tenants

Decision Maker: Cabinet

Made at meeting: 03/12/2018 - Cabinet

Decision published: 05/12/2018

Effective from: 17/12/2018

Decision:

 

1.    To approve the use of the powers provided by the Housing and Planning Act 2016 and authorise the Interim Assistant Director for Regulatory Services to use these powers.

 

2.    To approve the statement of principles policy in relation to civil penalties as an alternative to prosecution, contained in Appendix A, including the charges for Civil Penalty Notices.

 

3.    To approve that the revenue arising from civil penalties and Rent Repayment Orders will be retained within the Environmental Health Department to meet the legal or administrative costs and expenses incurred in, and associated with, discharging its enforcement functions under Parts 1–4 of the Housing Act 2004 or under Part 2 of the 2016 Act, in relation to the private rented sector.

 

4.    To approve the amendment to the Council’s Environmental Health Enforcement Policy, which will be updated to take account of the enforcement powers introduced by the 2016 Act.

 

Wards affected: (All Wards);

Lead officer: Ann Ramage, Anju Sidhu


03/12/2018 - Award Of H&Fs Non-Residential Property Water Contract To Water Plus ref: 3686    For Determination

Following Cabinet approval 15th January 2018 for the council to use its energy purchasing body’s (Laser) framework to procure a water utilities provider for water and sewage services to its non-residential property portfolio and meet its requirement under the Water Deregulation 2017 for non-domestic supply. The council has completed a successful procurement tender, reviewed the wining tenderer’s terms and condition and is in a position to award the contract depending Cabinet approval

Decision Maker: Cabinet

Made at meeting: 03/12/2018 - Cabinet

Decision published: 05/12/2018

Effective from: 17/12/2018

Decision:

That Cabinet approves the contract to be awarded to Water Plus for a four-year period (with a penalty-free break clause after year two) at an estimated contract value of £0.92m over the 4-year period.

Wards affected: (All Wards);

Lead officer: Sebastian Mazurczak


03/12/2018 - Appointment Of Client Technical Advisor Hammersmith Town Hall Refurbishment Project ref: 3697    For Determination

To seek Cabinet Approval to appoint a Client Technical Advisor for the Town Hall Refurbishment and Heritage Protection Works. The selection process was carried out through competitive bids using Crown Commercial Services framework.

Decision Maker: Cabinet

Made at meeting: 03/12/2018 - Cabinet

Decision published: 05/12/2018

Effective from: 03/12/2018

Decision:

1.1.       That Currie and Brown Consultancy be appointed as Client Technical Advisor for the Hammersmith Town Hall Refurbishment Project at a fixed fee of £361,477.40.   This is a fixed price contract for three years.

 

a.    That approval be given to appoint Currie & Brown for the Whole Refurbishment Project Scope of Services including Post Construction Stage Services.  The key services for the stages are:

 

·         Pre-Construction Stage:(Surveys, Technical Work, Development of Client/Employers Technical Requirements for Detailed Design)

 

·         Construction Delivery Stage- including Project Management of the Fit-Out Phase of the programme

 

·         Post Construction– Commissioning Phase, Defects Period, After Care and Life Cycle Advice.  This also includes advice on Operations and Maintenance

 

1.2.       That the Construction, Fit Out and Post Construction Stages of this appointment proceeds once the overall scheme receives Planning Permission and subject to Cabinet Approval.

 

1.3.       To approve a budget of £261,477.40 for Construction, Fit Out and Post Construction stages of the Technical Advisorfees, taking the total budget for Technical Advisor fees proposed for all the stages of this three years programme to £361,477.40. 

 

1.4.       To note that Cabinet has already approved a budget of £100,000.00 for the pre-construction stage (surveys and technical works) for this scheme.  Please see: West King Street Cabinet Report 9th July 2018 - [Report Item 2.8] 

 

1.5.       That approval be granted to enable the Technical Advisor to mobilise and prepare for detailed pre-construction surveys and design works expected to start in late Autumn 2018.

 

1.6.       That retrospective approval be given for the Procurement Process followed as advised in Item 12.3 of this report.   

 

Wards affected: Hammersmith Broadway;

Lead officer: Archie Adu-Donkor


03/12/2018 - Proposed Local Discretionary Business Rate Relief Scheme 2018/19, 2019/20 & 2020/21 ref: 3687    For Determination

To approve the amended Local Discretionary Business Rate Relief Scheme to provide support, by way of the Government Grant, to certain ratepayers who face an increase in their Business Rates bills for the financial year 2018/19 through to 2020/21.

Decision Maker: Cabinet

Made at meeting: 03/12/2018 - Cabinet

Decision published: 05/12/2018

Effective from: 17/12/2018

Decision:

To approve the amended Local Discretionary Business Rate Relief Scheme to provide support, by way of the Government Grant, to certain ratepayers who face an increase in their Business Rates bills for the financial year 2018/19 through to 2020/21

Wards affected: (All Wards);

Lead officer: Jamie Mullins


03/12/2018 - Corporate Revenue Monitor 2018/19 Month 5 - 31st August 2018 ref: 3684    For Determination

forecast of spend v budget for 2018-19

Decision Maker: Cabinet

Made at meeting: 03/12/2018 - Cabinet

Decision published: 05/12/2018

Effective from: 17/12/2018

Decision:

1.         To note the forecast General Fund outturn and require the Strategic Leadership Team and Cabinet to identify further mitigating actions that offset the forecast overspend.

 

2.         To increase the sum set aside in reserves for the forecast overspend against the High Needs Block and Early Years Block Dedicated Schools Grant by £0.8m to £14.432m.

 

3.         To note the HRA forecast underspend.

 

Wards affected: (All Wards);

Lead officer: Emily Hill


04/12/2018 - Leader's Urgent Decision - Approval To Extend The Lift Maintenance Contract For All Passenger Lifts Within The Council's Housing Stock ref: 3712    Recommendations Approved

Approval is sought to extend the existing housing lift maintenance contract to September 2019.

 

Reasons for urgency:

The contract is about to expire. The extension of the existing contract is essential in providing continuous maintenance, service and reactive breakdown repairs to passenger lifts through the borough. 

Decision Maker: Leader of the Council

Decision published: 05/12/2018

Effective from: 10/12/2018

Decision:

This report seeks to extend the current lift maintenance contract for six months until September 2019.

Wards affected: (All Wards);

Lead officer: Steve Glazebrook


29/11/2018 - Contract Award for Housing Capital Programme Consultancy Services ref: 3711    For Determination

This report seeks approval to award a contract for the provision of multi-disciplinary consultancy services necessary to deliver a range of projects forming part of the housing capital programme.

Decision Maker: Cabinet Member for Housing

Decision published: 03/12/2018

Effective from: 07/12/2018

Decision:

1.    That the Cabinet Member agrees to the Council entering into an indemnity agreement with Optivo Limited, as the lead body for the South-East Consortium frameworks proposed to be used, to enable the Council to access the frameworks.

 

2.    That the Cabinet Member approves the award of a contract to Baily Garner under the South East Consortium Consultancy Framework direct award procedure for the provision of multi-disciplinary services to enable the delivery of projects and for the projected fees outlined in Appendix 1.

Wards affected: (All Wards);

Lead officer: Vince Conway


01/11/2018 - Direct award of contract to provide floating support and drop-in surgeries for people aged 55+ ref: 3708    Recommendations Approved

This report seeks Cabinet Member approval relating to two contracts for older people’s support and social inclusion services. The first, for floating support and advice surgeries is provided by Notting Hill Genesis (at the time the contract was let this was Notting Hill Housing Trust (Society number 16558R) who have since merged with Genesis Housing Association Limited (Society number 31241R)) and Bishop Creighton House – who provided activity sessions for over 55s.

Decision Maker: Cabinet Member for Public Services Reform

Decision published: 30/11/2018

Effective from: 01/11/2018

Decision:

Wards affected: (All Wards);


29/11/2018 - Leader's Urgent Decision - Direct Award To Agilisys To Continue The Myaccount System For Provision Of Self Service ref: 3698    Recommendations Approved

The report asks that the Leader of the Council, acting on advice from the relevant officers, approve a waiver to LBHF Contract Standing Orders under CSO 3.1 for the requirement to competitively tender for obtaining 3 written quotations as set out in CSO 10.2 and CSO 11.2.

The report also asks that the Leader of the Council approves the award of contract to Agilisys to continue to deliver the MyAccount service from 1st November 2018 to 30th April 2019 and that the expenditure will be funded from an s106 provision.

Reasons for urgency:

The current Agilisys contract expires on 31st October 2018.  An urgent decision is required to waive existing rules around competitive tenders and to extend the existing Agilisys contract so that online services are not affected during the implementation of a new system with a new provider.

Decision Maker: Leader of the Council

Decision published: 30/11/2018

Effective from: 05/12/2018

Decision:

1.    The report asks that the Leader agrees to waive Contract Standing Order (CSO) 10.2 to advertise and CSO 11.2 to competitively tender the software.  The waiver sought under CSO 3.1 because such an award is in the council’s overall interests and is demonstrated to be such that a departure from the CSO’s is justifiable for the reasons set out in Section 3 of this report.

 

2.    That the Leader of the Council approves the award of contract to Agilisys to continue to deliver the MyAccount service from 1st November 2018 to 30th April 2019at a total cost of £180,000. The expenditure will be funded from an s106 provision as detailed in section 4.2 & 9.

 

Lead officer: Irwant Sidhu