Decisions

This page contains a comprehensive record of all Leader's Urgent Decisions, Cabinet Decisions, and Officer Decisions. It also shows Cabinet Members' Decisions from December 2016 onwards. To search for earlier Cabinet Members' Decisions click on Search Committee Documents then filter by committee, choosing the 'Cabinet Members' Decisions' option.

Decisions published

01/06/2020 - Authority to award contract for the managed services for temporary agency resources ref: 4130    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 01/06/2020 - Cabinet

Decision published: 02/06/2020

Effective from: 05/06/2020

Decision:

 

1.    Appendix 1 attached to this report is not for publication on the basis that it contains sensitive information relating to the financial or business affairs of any person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).

 

2.    To approve the award of a contract to Pertemps Recruitment Partnership Ltd relating to a managed service provision for temporary agency resources, with effect from 1 July 2020 for a term of one year with the option to extend for a further year providing for a maximum contract period of 2 years. The maximum value of this contract is £47,000,000.

 


01/06/2020 - Hammersmith & Fulham Parks Commission Interim Report ref: 4132    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 01/06/2020 - Cabinet

Decision published: 02/06/2020

Effective from: 05/06/2020

Decision:

 

1.    That Appendix 1 is not for publication on the basis that it ‘contains information relating to the financial or business affairs of any particular person (including the authority holding that information)’ as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended), be agreed.

 

2.    To note the findings and recommendations listed below of the Parks Commission in their interim report attached as Appendix 1.

 

3.    To consider recommendations 4, 6, 10, 11 and 12 of the Park Commission’s interim report when considering the Parks Commission’s final report.

 

4.    To instruct officers to have due regard to the recommendations of the Park Commission’s interim report which relate to the Grounds Maintenance Procurement Strategy when preparing said Strategy.

 

 


01/06/2020 - Procurement Strategy for the Grounds Maintenance of Parks, Public Open Spaces and Housing Estates ref: 4131    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 01/06/2020 - Cabinet

Decision published: 02/06/2020

Effective from: 05/06/2020

Decision:

1.     To note that Appendix 3 is not for publication on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).

 

2.    To approve the outline procurement strategy set out in Appendix 1 for the tendering of grounds maintenance operations in parks and public open spaces (including Wormwood Scrubs and council housing sites. The latter to be subject to the outcome of consultation with Tenants and Residents Associations).

 

3.    To delegate to the Strategic Director of Environment, in consultation with the relevant Cabinet Member, the ability to modify the procurement strategy in Appendix 1(including any amendments to the evaluation criteria) following; receipt of the Parks Commission’s Final Report, consultation with the Wormwood Scrubs Charitable Trust Committee, consultation with Residents and Tenants Associations in relation to the maintenance of Housing land.

 

4.    To approve that the existing contract with Quadron Services Ltd (trading as Idverde Ltd) be extended within the original contract time frame, by ten months until 31 January 2022, after which the new contract will commence.

 

5.    To approve the use of £150k invest to save funding from one-off council resources, to fund the site mapping of parks and open spaces to inform the contract specification. The associated savings (£3.7m) will be included in the Council’s medium-term financial plans (payback period of less than one year).

 

6.    To take note and give full consideration of the ongoing work of the Parks Commission in developing the Parks and Open Spaces Strategy.

 


29/05/2020 - Support to providers of social care ref: 4129    Recommendations Approved

Urgent decision under local Covid-19 governance arrangements to support social care providers to ensure continued market delivery in line with government guidance.

Decision Maker: Chief Executive

Decision published: 01/06/2020

Effective from: 04/06/2020

Decision:

1.    Appendix 1 is not for publication on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).

 

2.    To make an urgent decision under the H&F governance arrangements for Covid-19 to ensure business continuity of social care providers and continued delivery of care for H&F residents.

 

3.    To agree the budgetary provision of Covid-19 additional support to providers of social care services at a total cost of £738,642, for April – June 2020, to be funded from COVID-19 emergency local government grant funding

 

4.    To authorise the payment to all providers of residential and nursing care placements of an above-budget inflationary increase as an increase of 5% on agreed weekly rates for a period of 3 months, without the need to make a business case for an inflationary increase (where this applies), and for individual care contracts to be varied accordingly.

 

5.    To note that support for other categories of commissioned care provision is being considered on a case by case basis and this support can include benefits in kind.

 

6.    To authorise the strategic director of social care to determine the distribution to providers of the remaining budget at paragraph 3 above (after expenditure against paragraph 4), as necessary, following consideration of the circumstances surrounding each service and to recommend the appropriate Covid-19 measure(s) to be implemented by providers accordingly.

 

7.    Note and ratify that an urgent payment of £35,526.87 has been made to Chiswick Nursing Centre and an urgent payment of £46,382.17 has been made to Nazareth to support the homes in their response to Covid-19 pandemic pursuant to paragraphs 4 and 6 above. The payment was made from the budget of £738,642 sought above.

 

Wards affected: (All Wards);

Lead officer: Joanna Mccormick


20/05/2020 - Contract Award Report: Electrical servicing and works ref: 4125    Recommendations Approved

A report to award a contract for Electrical servicing and works for the Council's housing stock.

 

Reasons for urgency:

 

The evaluation of the contract bids has been carried out and there is a need to urgently proceed to contract award, in order to maximise the period of mobilisation before the contract starts on 1st August 2020. There are major mobilisation activities that need to commence straightaway: namely the mobilisation of an IT interface between the Council’s housing management system and the contractor’s system, and the delivery of a TUPE transfer of staff between contractors. Any delay to mobilisation threatens service continuity beyond 1st August 2020 of what is a statutory service.

 

 

Decision Maker: Leader of the Council

Decision published: 21/05/2020

Effective from: 27/05/2020

Decision:

It is recommended that the Leader:

 

1.    Notes that Appendix A is not for publication on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).

 

2.    Approves the award of the Electrical servicing and works contractfor five years to 31st July 2025 with a provision to extend for up to two 12-month periods, to AJS Limited for the value of £14,716,000 (consisting of estimated spend for variable volume work, priced against bespoke prices and a discounted Schedule of Rates). 

 

3.    agrees the award of a reserve contract to Openview Security Solutions Limited.

 

4.    notes that the award of the contract cannot be made until the conclusion of the S.20 consultation referred to in section 5 of the report.

 

5.    agrees that for 2020/21, the part-year costs of this contract of £1.979m are funded from the following sources:

·         existing revenue budgets within the Housing Revenue Account (£0.739m),

·         the capitalised repairs budget within the housing capital programme (£1.240m)

 

6.    agrees that from 2021/22 onwards, the full-year costs of this contract of £2.968m are funded from the following sources:

·         existing revenue budgets within the Housing Revenue Account (£1.108m),

·         the capitalised repairs budget within the housing capital programme (£1.860m)

 

Wards affected: (All Wards);

Lead officer: William Shanks


20/05/2020 - Contract Award Report: Gas Servicing and Maintenance ref: 4126    Recommendations Approved

A report to award a contract for Gas servicing and maintenance for the Council's housing stock.

 

 

Reasons for urgency:

 

The evaluation of the contract bids has been carried out and there is a need to urgently proceed to contract award, in order to maximise the period of mobilisation before the contract starts on 1st August 2020. There are major mobilisation activities that need to commence straightaway: namely the mobilisation of an IT interface between the Council’s housing management system and the contractor’s system, and the delivery of a TUPE transfer of staff between contractors. Any delay to mobilisation threatens service continuity beyond 1st August 2020 of what is a statutory service.

 

Decision Maker: Leader of the Council

Decision published: 21/05/2020

Effective from: 27/05/2020

Decision:

It is recommended that the Leader:

 

1.    Notes that Appendix A is not for publication on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).

 

2.    Approves the award of the Gas servicing and maintenance contractfor five years to 31st July 2025 with a provision to extend for up to two 12 month periods, to Morgan Sindall Property Services Limited, for the value of £29.5m (consisting of a fixed fee of £14.5m for domestic servicing and communal maintenance, plus £15m of estimated spend for variable volume investment work, including the installation of new boilers, priced against bespoke prices and a discounted Schedule of Rates). 

 

3.    Agrees the award of a reserve contract to K&T Heating Services Limited.

 

4.    Notes that the award of contract cannot be made until the conclusion of the S.20 consultation referred to in section 5 of the report.

 

5.    Agrees that for 2020/21, the part-year costs of these contracts of £3.931m plus one-off mobilisation costs of £0.190m are funded from the following sources:

·         the Housing Revenue Account General Reserve for the one-off mobilisation costs (£0.190m) and part-year contract costs (£0.047m)

·         existing revenue budgets within the Housing Revenue Account (£1.788m),

·         the boiler installation, capitalised repairs and unallocated budget within the housing capital programme (up to £1.646m),

·         revenue savings of £0.450m from a savings plan which is currently being developed for the Housing Revenue Account and which requires total savings of £1.633m in 2020/21 rising to £2.622m per annum from 2021/22 onwards (note that this is in addition to the existing savings plan previously approved at Cabinet in February 2020 which requires savings of £0.5m in 2020/21 rising to £4m per annum from 2023/24 onwards).

 

6.    Agrees that from 2021/22 onwards, the full-year costs of these contracts of £5.896m are funded from the following sources:

·         existing revenue budgets within the Housing Revenue Account (£2.682m),

·         the boiler installation, capitalised repairs and unallocated budget within the housing capital programme (up to £2.469m),

·         revenue savings of £0.745m from a savings plan which is currently being developed for the Housing Revenue Account and which requires total savings of £1.633m in 2020/21 rising to £2.622m per annum from 2021/22 onwards (note that this is in addition to the existing savings plan previously approved at Cabinet in February 2020 which requires savings of £0.5m in 2020/21 rising to £4m per annum from 2023/24 onwards).

 

7.    Agrees that if the required level of savings cannot be delivered for either or both 2020/21 and 2021/22 onwards, that the HRA General Reserves are used to fund any shortfall up to £0.450m for 2020/21 (in addition to the £0.047m required for part-year contract costs) and up to £0.745m for 2021/22 onwards for the term of the contract. 

 

Wards affected: (All Wards);

Lead officer: William Shanks


20/05/2020 - Contract Award Report: Responsive Repairs and Voids ref: 4127    Recommendations Approved

Report to award contracts for the repair and maintenance of the Council's housing stock following a competitive procurement exercise.

 

 

Reasons for urgency:

 

The evaluation of the contract bids has been carried out and there is a need to urgently proceed to contract award, in order to maximise the period of mobilisation before the contract starts on 1st August 2020. There are major mobilisation activities that need to commence straightaway: namely the mobilisation of an IT interface between the Council’s housing management system and the contractor’s system, and the delivery of a TUPE transfer of staff between contractors. Any delay to mobilisation threatens service continuity beyond 1st August 2020 of what is a statutory service.

 

Decision Maker: Leader of the Council

Decision published: 21/05/2020

Effective from: 27/05/2020

Decision:

It is recommended that the Leader:

 

1.    Notes that Appendix A is not for publication on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).

 

2.   Agrees the award of the following repairs and maintenance contractors to the following contractors:

 

a)    Contract for Lot 1, Housing Repairs and Maintenance Contract, for the North of the borough (NW10, W12, W10 and W3) for five years to 31st July 2025 with a provision to extend for up to two 12 month periods, to Morgan Sindall Property Services, for the value of £12,863,000 (consisting of a fixed fee of £9,246,000 representing a Price Per Property, Contract Overheads and first year Mobilisation costs, plus an estimated £3,617,000 of out of scope works priced against bespoke rates and a discounted Schedule of Rates),. 

 

b)    Contract for Lot 2, Housing Repairs and Maintenance Contract, for the Centre of the borough (W11, W6, W4 and W14) for five years to 31st July 2025 with a provision to extend for up to two 12 month periods, to DW contractors, for the value of £15,445,000 (consisting of a fixed fee of £10,990,000 representing a Price Per Property, Contract Overheads and first year Mobilisation costs, plus an estimated £4,455,000 of out of scope works priced against bespoke rates and a discounted Schedule of Rates),. 

 

c)    Contract for Lot 3, Housing Repairs and Maintenance Contract, for the South of the borough (SW6 and SW10) for five years to 31st July 2025 with a provision to extend for up to two 12 month periods, to Mears, for the value of £14,732,000 (consisting of a fixed fee of £10,096,000 representing a Price Per Property, Contract Overheads and first year Mobilisation costs, plus an estimated £4,636,000 of out of scope works priced against bespoke rates and a discounted Schedule of Rates),. 

 

d)    The award of a reserve contract to Mears for Lot 1, Housing Repairs and Maintenance Contract, for the North of the borough (NW10, W12, W10 and W3)

 

e)    The award of a reserve contract to Morgan Sindall for Lot 2, Housing Repairs and Maintenance Contract, for the Centre of the borough (W11, W6, W4 and W14)

 

f)     The award of a reserve contract to DW contractors for Lot 3, Housing Repairs and Maintenance Contract, for the South of the borough (SW6 and SW10)

 

3.   Notes that the award of contract cannot be made until the conclusion of the S.20 consultation referred to in section 5 of the report

 

4.   Agrees that for 2020/21, the part-year costs of these contracts of £5.699m plus one-off mobilisation costs of £0.295m are funded from the following sources:

·         the Housing Revenue Account General Reserve for the one-off mobilisation costs (£0.295m) and part-year contract costs (£0.068m)

·         existing revenue budgets within the Housing Revenue Account (£4.315m),

·         the capitalised repairs budget within the housing capital programme (£0.133m),

·         additional revenue savings of £1.183m from a savings plan to mitigate the additional contract costs which is currently being developed.

 

5.  Agrees that from 2021/22 onwards, the full-year costs of these contracts of £8.549m are funded from the following sources:

·         existing revenue budgets within the Housing Revenue Account (£6.472m),

·         the capitalised repairs budget within the housing capital programme (£0.200m),

·         additional annual revenue savings of £1.877m from a savings plan which is currently being developed.

 

6.    Agrees that if the required level of compensating savings cannot be delivered for either or both 2020/21 and 2021/22 onwards, that the HRA General Reserves are used to fund any shortfall up to £1.183m for 2020/21 (in addition to the £0.068m required for part-year contract costs) and up to £1.877m for 2021/22 onwards for the term of the contract. 

 

Wards affected: (All Wards);

Lead officer: William Shanks