Decisions

This page contains a comprehensive record of all Leader's Urgent Decisions, Cabinet Decisions, and Officer Decisions. It also shows Cabinet Members' Decisions from December 2016 onwards. To search for earlier Cabinet Members' Decisions click on Search Committee Documents then filter by committee, choosing the 'Cabinet Members' Decisions' option.

Decisions published

20/05/2020 - Contract Award Report: Gas Servicing and Maintenance ref: 4126    Recommendations Approved

A report to award a contract for Gas servicing and maintenance for the Council's housing stock.

 

 

Reasons for urgency:

 

The evaluation of the contract bids has been carried out and there is a need to urgently proceed to contract award, in order to maximise the period of mobilisation before the contract starts on 1st August 2020. There are major mobilisation activities that need to commence straightaway: namely the mobilisation of an IT interface between the Council’s housing management system and the contractor’s system, and the delivery of a TUPE transfer of staff between contractors. Any delay to mobilisation threatens service continuity beyond 1st August 2020 of what is a statutory service.

 

Decision Maker: Leader of the Council

Decision published: 21/05/2020

Effective from: 27/05/2020

Decision:

It is recommended that the Leader:

 

1.    Notes that Appendix A is not for publication on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).

 

2.    Approves the award of the Gas servicing and maintenance contractfor five years to 31st July 2025 with a provision to extend for up to two 12 month periods, to Morgan Sindall Property Services Limited, for the value of £29.5m (consisting of a fixed fee of £14.5m for domestic servicing and communal maintenance, plus £15m of estimated spend for variable volume investment work, including the installation of new boilers, priced against bespoke prices and a discounted Schedule of Rates). 

 

3.    Agrees the award of a reserve contract to K&T Heating Services Limited.

 

4.    Notes that the award of contract cannot be made until the conclusion of the S.20 consultation referred to in section 5 of the report.

 

5.    Agrees that for 2020/21, the part-year costs of these contracts of £3.931m plus one-off mobilisation costs of £0.190m are funded from the following sources:

·         the Housing Revenue Account General Reserve for the one-off mobilisation costs (£0.190m) and part-year contract costs (£0.047m)

·         existing revenue budgets within the Housing Revenue Account (£1.788m),

·         the boiler installation, capitalised repairs and unallocated budget within the housing capital programme (up to £1.646m),

·         revenue savings of £0.450m from a savings plan which is currently being developed for the Housing Revenue Account and which requires total savings of £1.633m in 2020/21 rising to £2.622m per annum from 2021/22 onwards (note that this is in addition to the existing savings plan previously approved at Cabinet in February 2020 which requires savings of £0.5m in 2020/21 rising to £4m per annum from 2023/24 onwards).

 

6.    Agrees that from 2021/22 onwards, the full-year costs of these contracts of £5.896m are funded from the following sources:

·         existing revenue budgets within the Housing Revenue Account (£2.682m),

·         the boiler installation, capitalised repairs and unallocated budget within the housing capital programme (up to £2.469m),

·         revenue savings of £0.745m from a savings plan which is currently being developed for the Housing Revenue Account and which requires total savings of £1.633m in 2020/21 rising to £2.622m per annum from 2021/22 onwards (note that this is in addition to the existing savings plan previously approved at Cabinet in February 2020 which requires savings of £0.5m in 2020/21 rising to £4m per annum from 2023/24 onwards).

 

7.    Agrees that if the required level of savings cannot be delivered for either or both 2020/21 and 2021/22 onwards, that the HRA General Reserves are used to fund any shortfall up to £0.450m for 2020/21 (in addition to the £0.047m required for part-year contract costs) and up to £0.745m for 2021/22 onwards for the term of the contract. 

 

Wards affected: (All Wards);

Lead officer: William Shanks


20/05/2020 - Contract Award Report: Responsive Repairs and Voids ref: 4127    Recommendations Approved

Report to award contracts for the repair and maintenance of the Council's housing stock following a competitive procurement exercise.

 

 

Reasons for urgency:

 

The evaluation of the contract bids has been carried out and there is a need to urgently proceed to contract award, in order to maximise the period of mobilisation before the contract starts on 1st August 2020. There are major mobilisation activities that need to commence straightaway: namely the mobilisation of an IT interface between the Council’s housing management system and the contractor’s system, and the delivery of a TUPE transfer of staff between contractors. Any delay to mobilisation threatens service continuity beyond 1st August 2020 of what is a statutory service.

 

Decision Maker: Leader of the Council

Decision published: 21/05/2020

Effective from: 27/05/2020

Decision:

It is recommended that the Leader:

 

1.    Notes that Appendix A is not for publication on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).

 

2.   Agrees the award of the following repairs and maintenance contractors to the following contractors:

 

a)    Contract for Lot 1, Housing Repairs and Maintenance Contract, for the North of the borough (NW10, W12, W10 and W3) for five years to 31st July 2025 with a provision to extend for up to two 12 month periods, to Morgan Sindall Property Services, for the value of £12,863,000 (consisting of a fixed fee of £9,246,000 representing a Price Per Property, Contract Overheads and first year Mobilisation costs, plus an estimated £3,617,000 of out of scope works priced against bespoke rates and a discounted Schedule of Rates),. 

 

b)    Contract for Lot 2, Housing Repairs and Maintenance Contract, for the Centre of the borough (W11, W6, W4 and W14) for five years to 31st July 2025 with a provision to extend for up to two 12 month periods, to DW contractors, for the value of £15,445,000 (consisting of a fixed fee of £10,990,000 representing a Price Per Property, Contract Overheads and first year Mobilisation costs, plus an estimated £4,455,000 of out of scope works priced against bespoke rates and a discounted Schedule of Rates),. 

 

c)    Contract for Lot 3, Housing Repairs and Maintenance Contract, for the South of the borough (SW6 and SW10) for five years to 31st July 2025 with a provision to extend for up to two 12 month periods, to Mears, for the value of £14,732,000 (consisting of a fixed fee of £10,096,000 representing a Price Per Property, Contract Overheads and first year Mobilisation costs, plus an estimated £4,636,000 of out of scope works priced against bespoke rates and a discounted Schedule of Rates),. 

 

d)    The award of a reserve contract to Mears for Lot 1, Housing Repairs and Maintenance Contract, for the North of the borough (NW10, W12, W10 and W3)

 

e)    The award of a reserve contract to Morgan Sindall for Lot 2, Housing Repairs and Maintenance Contract, for the Centre of the borough (W11, W6, W4 and W14)

 

f)     The award of a reserve contract to DW contractors for Lot 3, Housing Repairs and Maintenance Contract, for the South of the borough (SW6 and SW10)

 

3.   Notes that the award of contract cannot be made until the conclusion of the S.20 consultation referred to in section 5 of the report

 

4.   Agrees that for 2020/21, the part-year costs of these contracts of £5.699m plus one-off mobilisation costs of £0.295m are funded from the following sources:

·         the Housing Revenue Account General Reserve for the one-off mobilisation costs (£0.295m) and part-year contract costs (£0.068m)

·         existing revenue budgets within the Housing Revenue Account (£4.315m),

·         the capitalised repairs budget within the housing capital programme (£0.133m),

·         additional revenue savings of £1.183m from a savings plan to mitigate the additional contract costs which is currently being developed.

 

5.  Agrees that from 2021/22 onwards, the full-year costs of these contracts of £8.549m are funded from the following sources:

·         existing revenue budgets within the Housing Revenue Account (£6.472m),

·         the capitalised repairs budget within the housing capital programme (£0.200m),

·         additional annual revenue savings of £1.877m from a savings plan which is currently being developed.

 

6.    Agrees that if the required level of compensating savings cannot be delivered for either or both 2020/21 and 2021/22 onwards, that the HRA General Reserves are used to fund any shortfall up to £1.183m for 2020/21 (in addition to the £0.068m required for part-year contract costs) and up to £1.877m for 2021/22 onwards for the term of the contract. 

 

Wards affected: (All Wards);

Lead officer: William Shanks


20/05/2020 - Contract Award Report: Electrical servicing and works ref: 4125    Recommendations Approved

A report to award a contract for Electrical servicing and works for the Council's housing stock.

 

Reasons for urgency:

 

The evaluation of the contract bids has been carried out and there is a need to urgently proceed to contract award, in order to maximise the period of mobilisation before the contract starts on 1st August 2020. There are major mobilisation activities that need to commence straightaway: namely the mobilisation of an IT interface between the Council’s housing management system and the contractor’s system, and the delivery of a TUPE transfer of staff between contractors. Any delay to mobilisation threatens service continuity beyond 1st August 2020 of what is a statutory service.

 

 

Decision Maker: Leader of the Council

Decision published: 21/05/2020

Effective from: 27/05/2020

Decision:

It is recommended that the Leader:

 

1.    Notes that Appendix A is not for publication on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).

 

2.    Approves the award of the Electrical servicing and works contractfor five years to 31st July 2025 with a provision to extend for up to two 12-month periods, to AJS Limited for the value of £14,716,000 (consisting of estimated spend for variable volume work, priced against bespoke prices and a discounted Schedule of Rates). 

 

3.    agrees the award of a reserve contract to Openview Security Solutions Limited.

 

4.    notes that the award of the contract cannot be made until the conclusion of the S.20 consultation referred to in section 5 of the report.

 

5.    agrees that for 2020/21, the part-year costs of this contract of £1.979m are funded from the following sources:

·         existing revenue budgets within the Housing Revenue Account (£0.739m),

·         the capitalised repairs budget within the housing capital programme (£1.240m)

 

6.    agrees that from 2021/22 onwards, the full-year costs of this contract of £2.968m are funded from the following sources:

·         existing revenue budgets within the Housing Revenue Account (£1.108m),

·         the capitalised repairs budget within the housing capital programme (£1.860m)

 

Wards affected: (All Wards);

Lead officer: William Shanks


17/05/2020 - Authority to Enter into a Pre-Construction Services Agreement (PCSA) with a Contractor to Progress the Town Hall Refurbishment and Fit-Out Contract ref: 4124    Recommendations Approved

This report recommends that a Pre-Construction Services Agreement (PCSA) is entered into for the completion of the technical design (RIBA Stage 4) for the refurbishment and fit-out of the Town Hall. The budget has already been approved by Cabinet and Full Council. This recommendation on the report is to confirm appointment of the Contractor which will need drawdown on the approved budget of £2.8m.


Decision Maker: Cabinet Member for the Economy

Decision published: 18/05/2020

Effective from: 21/05/2020

Decision:

That the Council enters into a Pre-Construction Services Agreement (PCSA) with Ardmore Construction Limited to provide pre-construction services to the Council for the development of design of the Town Hall refurbishment and fit out as set out in `Contract A` the refurbishment of the existing Grade 2 Listed Building plus the fit out of the Town Hall (including Cat B fit out of the glass box vertical extension).

 

Wards affected: Hammersmith Broadway;

Lead officer: David Burns, Sazeda Ibrahim


12/05/2020 - Fire Safety Improvement Works and Asbestos Management ref: 4122    Recommendations Approved

On 26 October 2018 a Cabinet Member Decision was approved authorising officers to award contracts in relation to works to carry out fire safety and asbestos management works to Cox House and Horton House in Fulham Reach Ward.

The work was to be carried out in two phases with the first phase estimated to cost £119,000 (£51,000 and £68,000 respectively) and the second phase estimated to cost £856,000 (£361,000 and £445,000 respectively plus £50,000 project management costs). The works for phase one were higher than the original budget with a contract value of £188,680. Approval is sought for this additional spend. Further, following the completion of the Phase 1 works it has become apparent that more work is required to both Cox and Horton House. This report sets out the extra work which is required and the increased costs associated with that.

Decision Maker: Cabinet Member for Housing

Decision published: 14/05/2020

Effective from: 12/05/2020

Decision:

That the Cabinet Member for Housing:

 

1.    Approve the increased scope of work at Cox and Horton Houses for both phase 1 and phase 2 works and increase of total spend across both phases of £1,921,036 resulting in an overall total spend for the works at Cox and Horton Houses of £2,946,036.

2.    Approve the revised contract values for the above works to £2,823,036 (phases 1 and 2) for Cablesheer and £123,000 (phase 2 only) for Baily Garner.

3.    Approves the contingency set out in Appendix 1 and authorises the Assistant Director, Property and Compliance, to take decisions on expenditure against the approved contingency sum.

Wards affected: Fulham Reach;

Lead officer: Richard Buckley


11/05/2020 - Avonmore, Brook Green and Addison Neighbourhood Plan Forum/Area ref: 4118    Recommendations Approved

The Council has received an application from the Avonmore, Brook Green and Addison Neighbourhood Steering group for the designation of a neighbourhood forum and area. The council is responsible for deciding whether to designate the form and neighbourhood area.

Decision Maker: Cabinet

Made at meeting: 11/05/2020 - Cabinet

Decision published: 12/05/2020

Effective from: 15/05/2020

Decision:

That Cabinet:

 

1.    Refuses the application to designate the Avonmore, Brook Green and Addison Neighbourhood Steering group as a Neighbourhood Forum.

 

2.    Refuses the application to designate Avonmore, Brook Green as a Neighbourhood Area.

 

Wards affected: Addison; Avonmore and Brook Green;

Lead officer: David Gawthorpe


11/05/2020 - Watermeadow Court Termination of Land Sale Agreement and Edith Summerskill House Extension of Conditional Period ref: 4120    Recommendations Approved

Termination of Land Sale Agreement at Watermeadow Court

Decision Maker: Cabinet

Made at meeting: 11/05/2020 - Cabinet

Decision published: 12/05/2020

Effective from: 15/05/2020

Decision:

That Cabinet:

 

1.    Notes that Appendix A and B are not for publication on the basis that they contain information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).

 

2.    Approves the termination of the WMC Land Sale Agreement and delegates authority to the Strategic Director for the Economy, in consultation with the Borough Solicitor, to agree the final form of the legal document(s) of a “Deed of Variation” required for the termination and to enter into it;

 

3.    Approves the payment of £3,491,066 (to be funded from a new general fund capital budget financed by an increase in the Council’s Capital Financing Requirement) to the HFS Developments 2 Ltd (being the joint venture company established pursuant to the Joint Venture Agreement) to terminate the WMC Land Sale Agreement in line with the payment structure as set out in the detailed analysis section 15 below; and

 

4.    Approves to vary the ESH Land Sale Agreement to extend the conditional period to 14 June 2021 by way of a deed of variation and enter into it.

 

Wards affected: Sands End;

Lead officer: Matthew Rumble


11/05/2020 - Procurement Strategy to commission an external provider for delivery of Alternative Provision School Places in Hammersmith and Fulham ref: 4121    Recommendations Approved

This report seeks approval to direct award TBAP Academy Trust to ensure the continuation of delivery of Alternative Provision School Places in Hammersmith and Fulham.

Decision Maker: Cabinet

Made at meeting: 11/05/2020 - Cabinet

Decision published: 12/05/2020

Effective from: 15/05/2020

Decision:

That Cabinet: 

 

1.    Notes that Appendices 3 and 4 are not for publication on the basis that they contain information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 or information in respect of which a claim to legal professional privilege could be maintained in legal proceedings under paragraph 5 of Schedule 12A of the Local Government Act 1972 (as amended).

 

2.    Approves the Procurement Strategy as set out in Appendix 1. 

 

3.    Approves the award of the Alternative Provision services contract to TBAP Multi-Academy Trust for the period of 1st June 2020 until 31st August 2022 for the total of £6,313,311.

 

Wards affected: (All Wards);

Lead officer: Susan Hughes


11/05/2020 - Watermeadow Court - Demolition, Security and Land Sale ref: 4119    Recommendations Approved

Budget approval for the final phase of Watermeadow Court Project including post completion site security provision.

Decision Maker: Cabinet

Made at meeting: 11/05/2020 - Cabinet

Decision published: 12/05/2020

Effective from: 15/05/2020

Decision:

That Cabinet appr That Cabinet approves an additional budget of £526,000 for the Watermeadow Court development project to cover the unforeseen costs set out in paragraphs 11,12 and 13 of the report  to be funded from capital receipts.

 

Wards affected: Sands End;

Lead officer: Matthew Rumble, Kharon Williams


11/05/2020 - Procurement Strategy for the Grounds Maintenance of Parks, Public Open Spaces and Housing Estates ref: 4116    For Determination

Procurement strategy for a grounds maintenance contract for parks and open spaces including provision for grounds maintenance on housing and highways sites

Decision Maker: Cabinet

Made at meeting: 11/05/2020 - Cabinet

Decision published: 12/05/2020

Effective from: 15/05/2020

Decision:

This report was withdrawn .

 

Wards affected: (All Wards);

Lead officer: Richard Gill


11/05/2020 - Delivering Social Value in Hammersmith and Fulham ref: 4117    Recommendations Approved

Approve the content of the Social Value Policy to allow its implementation across all Council’s services.

Decision Maker: Cabinet

Made at meeting: 11/05/2020 - Cabinet

Decision published: 12/05/2020

Effective from: 15/05/2020

Decision:

1.            To approve the Social Value Strategy (attached as Appendix 1 of the report).

 

2.            To agree that all tendered contracts above £100,000 (including those procured from frameworks where permitted by the framework rules) have a minimum of 10% of the total score allocated to Social Value. This will increase to 20% by 2023.

 

3.            To agree that all commissioning and procurement over £100,000 should deliver a minimum of 10% Social Value by suppliers and social value key performance indicators (KPIs) will be part of their contract terms. This will increase to 20% by 2023. For contracts under this value, Social Value will be discretionary.

 

4.            To agree the adoption of the national Themes Outcomes and Measures (TOMs) Framework for social value measurement (Appendix 2) for all contracts over £100,000.

 

5.            To agree to provide regular reporting to the Cabinet Member for Finance and Commercial Revenue and quarterly reporting to Cabinet on implementation of the strategy. This will include quantitative figures under the TOM framework both committed to and delivered by suppliers.  

 

6.            To agree to establish a mechanism for regular reporting to the relevant Policy and Accountability Committee (PAC).

 

Wards affected: (All Wards);

Lead officer: Ilaria Agueci