21/05/2020 - Contract Award Report: Asbestos Removal

A report to award a five year contract for an Asbestos removal service for the borough's housing stock. Authority to award this contract was delegated by Cabinet to the Cabinet Member for Housing.

Reasons for urgency:

 

The evaluation of the contract bids has been carried out and there is a need to urgently proceed to contract award, in order to maximise the period of mobilisation before the contract starts on 1st August 2020. There are major mobilisation activities that need to commence straightaway: such as full training in the Council's Asbestos process and Health and Safety policies. Any delay to mobilisation threatens service continuity beyond 1st August 2020 of what is a crucial service for the Health and Safety of residents.

Decision Maker: Cabinet Member for Housing

Decision due date: Not before 01/06/2020

Wards affected: (All Wards);

Lead officer: William Shanks

Notice of decision: 21/05/2020


21/05/2020 - Egyptian House - new housing and community facilities

A property transaction that will result in housing units including affordable housing and community facilities

Decision Maker: Cabinet

Decision due date: 07/09/2020

Wards affected: Wormholt and White City;

Lead officer: Nigel Brown

Notice of decision: 21/05/2020


21/05/2020 - CORPORATE REVENUE MONITOR 2020/21 MONTH 2 - 31 MAY 2020

To report the forecast spend against budget as at end of May.

Decision Maker: Cabinet

Decision due date: 07/09/2020

Wards affected: (All Wards);

Lead officer: Emily Hill

Notice of decision: 21/05/2020


21/05/2020 - Extension of Call Off Contract for IT & Communications Services

Extension of call off contract for IT & communications services which is currently with BT. Original contract agreed a 3 year extension.

Decision Maker: Cabinet Member for Finance and Commercial Services

Decision due date: 06/07/2020

Wards affected: (All Wards);

Lead officer: Veronica Barella

Notice of decision: 21/05/2020


21/05/2020 - 2019/20 GENERAL FUND REVENUE OUTTURN REPORT

To present the 2019-20 outturn spend v budget and explanations for major variances.

Decision Maker: Cabinet

Decision due date: 07/09/2020

Wards affected: (All Wards);

Lead officer: Emily Hill

Notice of decision: 21/05/2020


21/05/2020 - Planning Obligations Draw Down Report 2019/20

Sets out the use of funds received through Section 106 Agreements and the Community Infrastructure Levy

Decision Maker: Cabinet

Decision due date: 06/07/2020

Wards affected: (All Wards);

Lead officer: Matt Patterson

Notice of decision: 21/05/2020


21/05/2020 - Civic Campus: Award of Contract for the Refurbishment and Fit-Out of the Town Hall

Authority to award a construction contract for the refurbishment and fit-out of the Town Hall
Department: The Economy

Decision Maker: Cabinet

Decision due date: 06/07/2020

Wards affected: Hammersmith Broadway;

Lead officer: David Burns

Notice of decision: 21/05/2020


19/05/2020 - Award of contract for the managed services for temporary agency resources

Authority to award contract for the managed services for temporary agency resources.

 

Reason for the urgency:

This report is urgent due to the current COVID-19 pandemic and the need to consider the implications for the council, both financially and in terms of business continuity during recovery.

 

Decision Maker: Cabinet

Decision due date: 01/06/2020

Wards affected: (All Wards);

Lead officer: Mary Lamont

Notice of decision: 19/05/2020


13/05/2020 - Interim Findings and Recommendations from the Parks Commission

This report presents the interim findings and recommendations of the Parks Commission.

 

Reasons for urgency:

 

The procurement strategy for the tendering of grounds maintenance operations in parks and public open spaces will be considered at Cabinet in June.

 

It is important that the Parks Commission’s early findings is considered at the same Cabinet meeting as it could impact on the procurement strategy. 

 

Decision Maker: Cabinet

Decision due date: 01/06/2020

Wards affected: (All Wards);

Lead officer: Steve Hollingworth

Notice of decision: 13/05/2020


12/05/2020 - Highways Planned Maintenance Programme 2020-21

Highways Maintenance programme to renew a number of carriageways and footways in the borough as part of the asset management of the boroughs highway network. To ensure safety requirements under the Highways Act 1980.

Decision Maker: Cabinet Member for the Environment

Decision due date: 05/2020

Wards affected: (All Wards);

Lead officer: Ian Hawthorn

Notice of decision: 12/05/2020


30/04/2020 - Education City

S203 Appropriation

Decision Maker: Cabinet

Decision due date: 07/09/2020

Wards affected: Wormholt and White City;

Lead officer: Jacquie Agyemang-Johnson

Notice of decision: 30/04/2020


30/04/2020 - Centrepoint Contract for Care Leavers Accommodation

Decision report recommending the extension and modification of an existing supported housing contract delivered by Centrepoint Soho for the provision of accommodation-based support for young people leaving care.

Decision Maker: Cabinet Member for Children and Education

Decision due date: 16/03/2020

Wards affected: (All Wards);

Lead officer: Will Parsons

Notice of decision: 29/04/2020


29/04/2020 - Call-off Contract Extensions for Semi-Independent Living Support Providers

Decision report recommending short-term extensions of up to six months from 12 April 2020 to 12 September 2020 to 16 call-off contracts to secure continuation of existing provision of semi-independent living (SIL) accommodation arrangements for Looked After Children and Young People leaving care to enable continuity of these valuable services during the current Covid-19 outbreak.

Decision Maker: Director Children's Services

Decision due date: Not before 27/05/2020

Wards affected: (All Wards);

Lead officer: Will Parsons

Notice of decision: 29/04/2020


24/04/2020 - Business Case and Procurement Strategy for the Major Refurbishment of Maystar Estate W14

Report seeks approval of the Business Case & Procurement Strategy for the major refurbishment of Maystar EstateW14. This project is one which the Council has committed to deliver as part of the Asset Management Compliance Strategy and Capital Programme approved at 1st July Cabinet 2019.

Decision Maker: Cabinet Member for Housing

Decision due date: Not before 22/05/2020

Wards affected: North End;

Lead officer: Vince Conway

Notice of decision: 24/04/2020


09/04/2020 - Award Report for Nourish Hub

Nourish Hub refurbishment works

Decision Maker: Strategic Director of the Economy Department

Decision due date: Not before 15/05/2020

Wards affected: Shepherds Bush Green;

Lead officer: David Burns, Farrah Rossi, Celine Mionnet

Notice of decision: 16/04/2020


09/04/2020 - Changes to Scheme of Allocation and Allocation process

This report requests permission to implement the changes following consultation on proposed changes to the Council's Housing Allocation Scheme.

 

 

Decision Maker: Cabinet

Decision due date: 06/07/2020

Wards affected: (All Wards);

Lead officer: Glendine Shepherd

Notice of decision: 09/04/2020


18/03/2020 - North End Road Good Growth Fund

To approve entering into a grant funding agreement with Greater London Authority for Good Growth Fund and to approve match funding strategy.

Decision Maker: Cabinet

Decision due date: 07/09/2020

Wards affected: Fulham Broadway; North End;

Lead officer: Matthew Rumble, Chris Patterson

Notice of decision: 19/03/2020


18/03/2020 - Annual Highways Maintenance Programme

1.1. This report seeks approval of the annual highway maintenance work programme for 2020-2021. A key driver for this work is improving the quality of our street scene to give residents and businesses prise in the borough. This work is planned preventative maintenance, aimed at prolonging the life of the Highway infrastructure within the borough.
1.2. We aim to improve efficiency and provide maximum value for money co-ordinating as far as possible maintenance works with the implementation of LIP projects. We are coordinating footways with the need to plan more trees so use our planned maintenance on footways to increase opportunities for adding tree pits.

Decision Maker: Cabinet Member for the Environment

Decision due date: 05/2020

Wards affected: (All Wards);

Lead officer: Ian Hawthorn

Notice of decision: 18/03/2020


18/03/2020 - Extension of Lot 4 framework contract

H&F currently use the 'Lot 4' framework for which BT was awarded the sole supplier contract to consume network services and commodities. The original call off was for 4 years. The existing contract has an extension clause to allow a further 3 years. This paper seeks approval to execute that extension clause.

Decision Maker: Cabinet Member for Finance and Commercial Services

Decision due date: 07/2020

Wards affected: (All Wards);

Lead officer: David Wadham

Notice of decision: 18/03/2020


18/03/2020 - Early Help and Youth Contracts

Spend relating to Children's Early Help and Youth Contracts

Decision Maker: Cabinet

Decision due date: 06/07/2020

Wards affected: (All Wards);

Lead officer: Lesley Bell, Sarah Bright

Notice of decision: 18/03/2020


16/03/2020 - Approval of the short term direct award to TBAP Multi Agency Trust.

Approval of the direct award of a short-term contract for alternative provision to TBAP Multi Agency Trust.

Decision Maker: Cabinet Member for Children and Education

Decision due date: 05/2020

Wards affected: (All Wards);

Lead officer: Kevin Gordon

Notice of decision: 16/03/2020


02/03/2020 - Safer Streets in Hammersmith & Fulham

The report seeks approval to introduce a multi-agency Gangs, Violence and Exploitation Unit to tackle gang related offending in H&F.

 

Reasons for urgency:

The council is currently not able to provide an adequate capability to deal with anti-social behaviour on our streets and housing estates. In addition, there is an urgent need to provide dedicated resources to tackle the increase in gangs and youth violence.

Decision Maker: Leader of the Council

Decision due date: 05/2020

Wards affected: (All Wards);

Lead officer: Matthew Hooper

Notice of decision: 02/03/2020

Reason for urgency:
The council is currently not able to provide an adequate capability to deal with anti-social behaviour on our streets and housing estates. In addition there is an urgent need to provide dediciated resources to tackle the increase in gangs and youth violence.


26/02/2020 - Day opportunities for ageing well

Ensuring continued provision of building based day opportunities to support residents with eligible social care needs

Decision Maker: Strategic Director of Social Care

Decision due date: 05/2020

Wards affected: (All Wards);

Lead officer: Lisa Henry

Notice of decision: 26/02/2020


26/02/2020 - Direct Award of Rough Sleeping and Domestic Abuse MHCLG Funded Contracts

The direct award of four 12-month rough sleeping contracts and one 12-month domestic abuse contract. The contracts will be funded entirely from MHCLG grants.

Decision Maker: Strategic Director of the Economy Department

Decision due date: 05/2020

Wards affected: (All Wards);

Lead officer: Julia Copeland

Notice of decision: 26/02/2020


26/02/2020 - Procurement Strategy for Small Scale Digital Advertising

Procuring a concession contract for small scale digital advertising to generate income for the Council.

Decision Maker: Cabinet Member for Finance and Commercial Services

Decision due date: 05/2020

Wards affected: (All Wards);

Lead officer: Bram Kainth

Notice of decision: 26/02/2020


20/02/2020 - Resident Access and Experience Programme

Digital transformation programme for how residents and businesses contact and access the Council

Decision Maker: Cabinet

Decision due date: 07/09/2020

Wards affected: (All Wards);

Lead officer: Thea Baillie, Nicola Ellis

Notice of decision: 20/02/2020


20/02/2020 - IMPROVING MENTAL HEALTH SERVICES FOR CHILDREN AND ADOLESCENTS IN HAMMERSMITH & FULHAM

Hammersmith & Fulham’s Child and Adolescent Mental Health Services (CAMHS) provide multi-disciplinary assessment, and therapeutic and psychopharmacological interventions for children and young people up to the age of 18 years. In November 2019 funding for the provision was approved for 2018/19 (retrospectively) and 19/20, with delegated authority to the Director of Children’s Services for 1920/21. Accordingly this report seeks approval for continuation of CAMHS services for contract year 1920/21.

Decision Maker: Cabinet Member for Children and Education

Decision due date: 05/2020

Wards affected: (All Wards);

Lead officer: Craig Holden

Notice of decision: 20/02/2020


20/02/2020 - Procurement Strategy for Mental Health Supported Housing

Procurement strategy for our mental health supported housing in borough contracts.

Decision Maker: Cabinet

Decision due date: 01/2021

Wards affected: (All Wards);

Lead officer: Joanna Mccormick, Michele Roberts

Notice of decision: 20/02/2020


07/02/2020 - Lot 1 and Lot 2 School Meals Extension Report

Key decision, signed off by Cabinet Member, to extend the School Meals Lot 1 and Lot 2 contracts.

Decision Maker: Cabinet Member for Children and Education

Decision due date: 05/2020

Wards affected: (All Wards);

Lead officer: Claire O’Shea

Notice of decision: 07/02/2020


24/01/2020 - Renewal of Door Entry Systems

Renewal of aged door entry systems which serve Council Residential Dwellings that have a communal access.

Decision Maker: Cabinet Member for Housing

Decision due date: 05/2020

Wards affected: (All Wards);

Lead officer: Steve Glazebrook

Notice of decision: 24/01/2020


24/01/2020 - Prevent 20/21 Grant Agreement

This item is the proposed Grant Agreement with the Home Office for funding for the LBHF/RBKC Prevent team for the upcoming financial year, 2020/2021.The amount of funding proposed is between cca £430,000-cca £480,000, and covers officer posts and projects.

Decision Maker: Cabinet Member for the Environment

Decision due date: 05/2020

Wards affected: (All Wards);

Lead officer: Tina Bencik

Notice of decision: 24/01/2020


24/01/2020 - APPROVAL TO DRAW DOWN SECTION 106 RECEIPTS TO FUND ECONOMIC DEVELOPMENT ACTIVITY 2020-2023

This report seeks approval of a three-year £4.9m budget to fund delivery and commissioning of economic development activity to support the achievement of key objectives of the Council’s Industrial Strategy, H&F Vision and inclusive economic growth ambitions.

Decision Maker: Chief Executive

Decision due date: 01/06/2020

Wards affected: (All Wards);

Lead officer: Karen Galey, Kamal Motalib

Notice of decision: 24/01/2020


24/01/2020 - Elmgrove extra care accommodation direct award report

Request to continue the extra care contract at Elmgrove with Notting Hill Genesis beyond the current contract end date for a further one year.

Decision Maker: Cabinet Member for Health and Adult Social Care

Decision due date: 05/2020

Wards affected: (All Wards);

Lead officer: Laura Palfreeman

Notice of decision: 24/01/2020


27/12/2019 - SALT, CAMHS, & Local Offer Contracts - Decision to award

Rebalancing of SALT contract for LA to take on greater contribution.
Introduction of protocol for determining LA/CCG financial contributions to complex cases

Decision Maker: Cabinet Member for Children and Education

Decision due date: 05/2020

Wards affected: (All Wards);

Lead officer: Paul Triantis, Craig Holden

Notice of decision: 27/12/2019


11/12/2019 - Upgrade of Controlled Door Access Equipment

To upgrade the existing controlled door access equipment with modern systems using a cloud based platform.

Decision Maker: Strategic Director of the Economy Department

Decision due date: 05/2020

Wards affected: (All Wards);

Lead officer: Steve Glazebrook

Notice of decision: 11/12/2019


10/12/2019 - Approval to award a call off contract for stationery and office supplies

Award of new stationery contract.

Decision Maker: Strategic Director Finance & Governance

Decision due date: 05/2020

Wards affected: (All Wards);

Lead officer: Geoff Sorrell

Notice of decision: 10/12/2019


04/12/2019 - Charecroft Estate Lift Modernisation

Modernisation of eight passenger lifts serving Charecroft estate (Woodford Court A&B; Roseford Court A&B; Shepherds Court A&B; Bush Court A&B)

Decision Maker: Strategic Director of the Economy Department

Decision due date: 05/2020

Wards affected: Addison;

Lead officer: Richard Buckley

Notice of decision: 04/12/2019


04/12/2019 - Interim Payment for AP Places

Approval to pay interim payment to AP provider , prior to full three year SLA being approved in January

Decision Maker: Director Children's Services

Decision due date: 05/2020

Wards affected: (All Wards);

Lead officer: Kevin Gordon

Notice of decision: 04/12/2019


28/11/2019 - Climate Change and Ecological Emergency Traffic and Parking Measures


The report sets out new transport policies and initiatives that support H&F Climate Change to reduce the amount of greenhouse gasses (GHG), sources of noise, light and air pollution, by introducing traffic, parking and transport measures, with the aim of being one of the greenest Councils in the UK and carbon neutral by 2030.



Decision Maker: Cabinet

Decision due date: 06/07/2020

Wards affected: (All Wards);

Lead officer: Bram Kainth

Notice of decision: 28/11/2019


27/11/2019 - Upgrade of Controlled Door Access Equipment

To upgrade the existing door entry systems with modern day audio, video and GSM equipment to prevent unauthorised access to residential properties providing additional security for residents.

Decision Maker: Cabinet Member for Housing

Decision due date: 05/2020

Wards affected: (All Wards);

Lead officer: Steve Glazebrook

Notice of decision: 27/11/2019


08/11/2019 - Grounds Maintenance Contract Procurement

Procurement strategy for a grounds maintenance contract for parks and open spaces including provision for grounds maintenance on housing and highways sites

Decision Maker: Cabinet

Decision due date: 01/06/2020

Wards affected: (All Wards);

Lead officer: Richard Gill

Notice of decision: 08/11/2019


05/11/2019 - Banking Services Procurement Strategy

Re-tender for the provision of banking services, as the current contract is due to expire in March 2020. Estimated value is £600k for a 10 year contract.


Decision Maker: Cabinet Member for Finance and Commercial Services

Decision due date: 05/2020

Wards affected: (All Wards);

Notice of decision: 05/11/2019


04/11/2019 - Procurement strategy in relation to the procurement of books and audio materials for the libraries via a framework agreement

For the Council to call off from the new two-year (plus two-year extension) framework agreement for the supply of library books and audio-visual materials at a total estimated cost for the initial two years of £200,000 (plus potentially a further £200,000). The award by WSCC will take place in mid-December 2019 and the new framework agreement will begin 1 April 2020.

Decision Maker: Strategic Director of Environment

Decision due date: 05/2020

Wards affected: (All Wards);

Notice of decision: 04/11/2019


12/07/2019 - Defend Council Homes Policy

Policy to provide extra protection for residents of council homes, involving them from the start of any redevelopment proposals and ensuring the council is working to best practice.

Decision Maker: Cabinet

Decision due date: 02/2021

Wards affected: (All Wards);

Lead officer: Fiona Darby, Daniel Miller

Notice of decision: 12/07/2019

Anticipated restriction: Open


03/05/2019 - Housing Strategy 2019

Report on the Council's new Housing Strategy

Decision Maker: Cabinet

Decision due date: 07/09/2020

Wards affected: (All Wards);

Lead officer: Labab Lubab

Notice of decision: 03/05/2019

Anticipated restriction: Open


01/02/2019 - Ultra-Low Emission Vehicle Last-Mile Freight Hub

Provision of a 'Freight Hub' facility to serve Council departments and businesses and help to reduce traffic and congestion in Hammersmith.

Decision Maker: Cabinet

Decision due date: 07/2020

Wards affected: Hammersmith Broadway;

Lead officer: Hinesh Mehta

Notice of decision: 01/02/2019

Anticipated restriction: Open


19/05/2017 - Corporate Property Services Framework

The report outlines revised LOTS to ensure external advice can be secured on a wide range of property advice to ensure the administrations outcomes on assets are delivered

Decision Maker: Strategic Director of the Economy Department

Decision due date: 05/2020

Wards affected: (All Wards);

Lead officer: Nigel Brown, David Burns

Notice of decision: 19/05/2017

Anticipated restriction: Open