Leader's Urgent Decisions and Cabinet Member Decisions

This page contains a comprehensive record of all Leader's Urgent Decisions. It also shows Cabinet Members' Decisions from December 2016 onwards. To search for earlier Cabinet Members' Decisions click on Search Committee Documents then filter by committee, choosing the 'Cabinet Members' Decisions' option.

Decisions published

13/05/2019 - Transport Local Implementation Plan (LIP3) - Spending Programme ref: 3945    Recommendations Approved

In November 2018 Cabinet agreed to issue a draft Local Implementation Plan (LIP3) for consultation to the statutory consultees, residents’ groups, business groups, environmental and transport interest groups, with an on-line consultation for the public, submit a draft LIP 3 to Transport for London (TfL), and to delegate authority to the Cabinet Member for Environment, Transport and Residents Services, following analysis of the results of the consultation and comments from TfL, to submit a revised final version of LIP 3 to TfL. LIP3 shows how the council intends to implement the Mayor of London’s Transport Strategy (MTS3) in the borough.

Decision Maker: Cabinet Member for the Environment

Decision published: 31/07/2019

Effective from: 13/05/2019

Decision:

1.    To implement the spending programme in the approved LIP as described in sections 3 and 4. below, subject, where appropriate to favourable consultation outcomes.

 

2.    To authorise officers to agree minor variations to the spending programme which may become necessary in the course of the 2019/20 financial year. 

Wards affected: (All Wards);

Lead officer: Chris Bainbridge


13/05/2019 - Award of Contract for Legal Advice for the Waste, Recycling and Street Cleansing Contract ref: 3875    Recommendations Approved

The Council’s contract for Waste, Recycling and Street Cleansing ceases in June 2021. There is the possibility of a one-year extension within that contract. The Council do not employ contract lawyers. Expert legal, contractual and technical advice is required for what is a complex contract.

Decision Maker: Cabinet Member for the Environment

Decision published: 16/05/2019

Effective from: 13/05/2019

Decision:

That a contract be awarded to Sharpe Pritchard’s for the provision of legal advice on the Council’s Waste, Recycling and Street Cleansing Services Contract up to the value as set out in the exempt appendix.

Wards affected: (All Wards);

Lead officer: Adrian Ash


15/05/2019 - Leader's Urgent Decision - Report Requesting Extensions To Two Catering Contracts Serving Schools Meals In Primary And Secondary Schools Across H&F ref: 3874    Recommendations Approved

Schools Meals Contract Extension Report - Lot 1 (Primary and Nurseries) and Lot 2 (Secondary).

 

Reasons for urgency:

School Meals are an essential front-line service used by children and young people in the London Borough of Hammersmith & Fulham (H&F) which ensures that school aged children eat at least one nutritionally balanced meal each day. Free school meals are a statutory Local Authority duty. This report seeks an Urgent Leader’s Decision to enable contracts to be extended and critical services maintained beyond June 2019.

 

Following an initial period of consultation with Headteachers and School Business Managers towards the end of 2018, mixed feedback was received in relation to service performance for some schools which required analysis and additional consultation to understand and develop responses to. In addition to this, there has been ongoing financial stability issues for one provider with the parent company recently going into administration. This has been the subject of close financial monitoring. The situation is further complicated by potential supply chain risks relating to Brexit.

Decision Maker: Leader of the Council

Decision published: 16/05/2019

Effective from: 21/05/2019

Decision:

It is recommended that the Leader of the Council approves:

 

1.          A contract extension of 13 months to the current Lot 1 provider, Interserve Catering Services Limited up until 31st July 2020, (the end of the 2019/20 academic year) at an overall annual contract value of £2.8 million[1].

 

2.          A contract extension of 13 months to the current Lot 2 provider, Cater Link Limited up until 31st July 2020, (the end of the 2019/20 academic year) at an overall annual contract value of £440,000[2], with approval to extend for the final 11 months as set out in the contract, if required.

 

3.          Payments to the following five maintained schools for the top-up meals funding as detailed in the finance section of this report for the 2016/17, 2017/18 and 2018/19 financial years totalling £225,000 and as set out in the table below:

 

School

16/17

(£000)

17/18

(£000)

18/19

(£000)

Total

(£000)

Funding Source

DSG – (Dedicated Schools Grant)

Bayonne Nursery School

11

11

11

33

Early Years DSG

James Lee Nursery School

11

11

11

33

Early Years DSG

Vanessa Nursery School

 

27

27

54

Early Years DSG

Randolph Beresford Nursery School

 

25

25

50

Early Years DSG

Jack Tizard School

 

27.5

27.5

55

Central Services DSG

Total: (£000)

22

101.5

101.5

225

 

 

4.          Provision to make top up funding payments for the 2019/20 financial year for the following four maintained nurseries subject to:

 

·       School Forum approval and agreement.

·       Agreement with schools over total schools’ budgets 19/20.

 

School

19/20

(£000)

Funding Source

DSG – (Dedicated Schools Grant)

Bayonne Nursery School

11

Early Years DSG

James Lee Nursery School

11

Early Years DSG

Vanessa Nursery School

27

Early Years DSG

Randolph Beresford Nursery School

25

Early Years DSG

Total: (£000)

74

 

 

5.          Payment to Interserve Catering Services Limited for Adult School Meals at £70,000[3] per annum for the 2019/20 financial year only. Further detail on Adult School Meals funding is provided at appendix C.

 

6.          That the Authority make initial payments for the increase in LGPS Employer Pension Contribution Liabilities to each provider as detailed in the contract and then recharges these amounts to the relevant schools. Specific amounts and estimates are provided at section 12 of this report. 

 



[1] The contract costs are borne by the School Delegated budgets and not Local Authority budgets except for the specific contributions referenced in 2.3 and 2.5. The contract costs are subject to variation in view of fluctuating meal volumes and contractual indexation increases.

[2] The contract costs are borne by the School Delegated budgets and not Local Authority budgets except for the specific contributions referenced in 2.3 and 2.5. The contract costs are subject to variation in view of fluctuating meal volumes and contractual indexation increases.

[3] These charges are subject to variation in view of fluctuating meal volumes

Wards affected: (All Wards);

Lead officer: Will Parsons


14/05/2019 - Leader's Urgent Decision - Travel Care and Support - Jack Tizard Award Report ref: 3873    Recommendations Approved

Award report for Jack Tizard Home to School transport.

 

Reasons  for urgency:

Home to School transport is an essential front-line service used by children and young people in the London Borough of Hammersmith and Fulham (LBHF).

 

The Local Authority’s responsibilities are set out in the Education Act 1996, as amended in section 77 of the Education and Inspections Act 2006.

 

Following initial advice, it was anticipated that a contract variation through a Directors Decision Report would be sufficient governance, however subsequent legal advice regarding the viability of options has resulted in the need for a Leaders Urgency Decision Report.

Decision Maker: Leader of the Council

Decision published: 15/05/2019

Effective from: 20/05/2019

Decision:

 

It is recommended that the Leader:

 

1.1.         Approves the direct award of a call off contract to CT Plus for a mini-bus service to Jack Tizard School for a period of 3 years from 28 May 2019 to 27 May 2022 with the option to extend for up to 2 years at an annual value noted in the exempt appendix A.

 

1.2.         Delegates the decision to extend the proposed contract with CT Plus following the initial term of three years to the Director of Children Services in conjunction with the Cabinet Member for Children and Education subject to satisfactory performance reviews.

 

Wards affected: (All Wards);

Lead officer: Joe Gunning


14/05/2019 - Extension of Violence Against Women & Girls Services ref: 3872    Recommendations Approved

To extend current contract to deliver VAWG services for one year to 31st March 2020.

 

Reasons for Urgency:

 

Reasons Decision to extend drafted on the basis of decision delegated to relevant Cabinet Member, as was the provision when the original Cabinet Decision was made in 2015. This provision is no longer applicable. The current contract is expiring and a LUD is required as soon as possible in order to extend the current arrangements.

 

Decision Maker: Leader of the Council

Decision published: 15/05/2019

Effective from: 20/05/2019

Decision:

It is recommended that the Leader:

 

1.     Approves the extension of the contract period in respect of the contract with Standing Together Against Domestic Violence for the provision of the Coordination Service, for a duration of one (1) year, for a total sum of £50,000;

 

2.     Approves the extension of the contract period in respect of the contact with Angelou Partnership for the provision of Integrated Support Services for a duration of one (1) year, at a total value of £233,319.

 

Wards affected: (All Wards);

Lead officer: Pat Cosgrave


10/05/2019 - Procurement Strategy In Relation To Housing Capital Programme - Fire Safety Works ref: 3870    Recommendations Approved

This report seeks to update a previous Cabinet decision made in September 2018 to use third party providers for essential fire safety works as part of the Housing Capital Programme.  The preferred method of delivering these essential services is now through the Council’s newly developed in-house repairs service team.  The decision is urgent in order to enable works to commence 17 April 2019 as the in-house service commences.

 

Decision Maker: Leader of the Council

Decision published: 13/05/2019

Effective from: 16/05/2019

Decision:

It is recommended that the Leader of the Council:

1.1.            Approves an update to the Business Case and Procurement Strategy for the Housing Capital Programme to 31st March 2020 as agreed in September 2018 in respect of programmed fire safety works, by agreeing an allocation of the fire safety works to the Council’s in-house repairs team rather than seek external contractors.

1.2.            Approves the transfer of £6m of the capital budget for the works set out in Appendix 1 (being £20m for the period from 17th April 2019 to 31st March 2020) to the Council’s in-house repairs service, H&F Maintenance.

Wards affected: (All Wards);

Lead officer: David McNulty


10/05/2019 - APPROVAL FOR THE USE OF GRANT AWARDED FOR THE SUPPORTING FAMILIES AGAINST YOUTH CRIME PROJECT IN HAMMERSMITH AND FULHAM ref: 3871    Recommendations Approved

Hammersmith and Fulham, and Community and Voluntary Sector partners have been awarded £360,000 from the SFAYC fund to deliver effective interventions to children and families at risk of offending.

Hammersmith and Fulham will appoint a Contextual Safeguarding and Gangs’ Co-ordinator to be a point of contact and work across agencies to ensure that young people at higher risk of offending and exploitation are identified and supported with right intervention. The Council and Community and Voluntary (CVS) partners will provide one to one support, positive activities and mentoring to identify young people; and support their families

The report seeks the approval for Children’s Services to deliver the Supporting Families Against Youth Crime (SFAYC) initiative across Hammersmith and Fulham using the grant of £360,000 awarded by the central government.

 

Reasons for urgency:

The Council will be subjected to a Troubled Families Spot Check by the Ministry for Housing Communities and Local Government (MHCLG) between May and June 2019 and we would want to show that we have started delivering the Supporting Families Against Youth Crime (SFAYC) initiative for which the Council and CVS have been granted £360,000 to deliver in Hammersmith and Fulham. The grant was awarded in March 2019 by the MHCLG as part of the Troubled Families programme.

 

The SFAYC programme will work with young people at high risk of offending and their families to minimise the risk of exposure or engagement in serious crime. The recent serious violence and death of a young person in Hammersmith and Fulham calls for early and effective support young people at high risk of offending.

Decision Maker: Leader of the Council

Decision published: 13/05/2019

Effective from: 16/05/2019

Decision:

That the Leader in consultation with the Director of Children Services, approves:

 

1.    A waiver under Contract Standing Orders (CSO) 3.1 in relation to the competition requirement set out in CSO 10.2 on the grounds that this is in the council’s overall interest.

 

2.    The direct award of the following contracts for the provision of the SFAYC project for a fixed term of 12 months from the start date:

 

i.            direct award of contract to Key4Life (a charity working in Hammersmith and Fulham) with a total annual contract value of £49,000 for the 12 months duration of the project.

 

ii.          direct award of contract to Wipers Youth ( a community interest company working in Hammersmith and Fulham) with a total annual contract value of £22,000 for the 12 months duration of the project. 

 

iii.         direct award of contract to Violence Intervention Project (a charity working in Hammersmith and Fulham) with a total annual contract value £90,000 for the 12 months duration of the project

 

3.    Note the external recruitment of a Contextual Safeguarding Co-ordinator on a fixed term contract for the duration of the project. The Co-ordinator role involves project managing; project evaluation and performance data returns to the MHCLG; and working with partners to ensure that data on young people at risk is shared and put in place a targeted range of interventions for each young person and their family.

 

4.    Note that the Council and CVS partners have been given £360,000 to jointly deliver a project that work with young people at risk and families to reduce offending and crime up to March 2020.

 

Wards affected: (All Wards);

Lead officer: Charles Donkoh


10/05/2019 - Contracts for Asbestos Surveying and Analytical Services ref: 3869    Recommendations Approved

The Cabinet Member for Housing previously approved the appointment of two sets of asbestos surveyors for a period of 12 months with provision for an extension of up to 3 months from 5th April 2019. Since then, and despite many meetings indicating the contrary, one of the providers cannot now carry out those services for the Council.

The strategy, as set out in October 2018, was to maintain no fewer than two suppliers for every service requirement. Since the provider is no longer willing to provide the service it has become necessary to appoint a replacement.

Decision Maker: Cabinet Member for Housing

Decision published: 10/05/2019

Effective from: 10/05/2019

Decision:

It is recommended that the Cabinet Member for Housing:

 

1.    Award a term contract to Environmental Essentials Ltd for a period of 12 months with provision for an extension of up to 3 months.  The contract to start from 3 May 2019.

 

2.    Together with Life Environmental Services Ltd, approve a combined annual spend of up to £800,000 for these two contracts.  It is not possible to accurately forecast precise expenditure but it is not expected to exceed £1m over the full 15 month life of these two contracts.  If more expenditure is required or anticipated in excess of the £800,000 within that period then a further Cabinet Member Decision paper will be submitted.

Wards affected: (All Wards);

Lead officer: Richard Buckley


26/06/2018 - CONTROLLED PARKING ZONE F AND S CONSULTATION RESULTS JANUARY/FEBRUARY 2018 ref: 3868    Recommendations Approved

In January/February 2018 a parking review and consultation was carried out in controlled parking zones (CPZ) F and S, located in the Parsons Green & Walham, Town, Fulham Broadway, and North End wards.

 

This report details the result of the public consultation from February 2018 and provides feedback on the current parking situation in CPZ F and S. It explains the view of some residents and businesses who responded to the consultation, on aspects of visitors` parking restrictions such as days in which the controls operate, hours of control and whether to keep or remove permit priority hours. 

 

Decision Maker: Cabinet Member for the Environment

Decision published: 08/05/2019

Effective from: 26/06/2018

Decision:

To retain the existing parking restrictions which apply from Monday to Saturday, between 9am-8pm, including the permit priority hours which are detailed in the table below:

 

Zone

Permitted visitor parking

Monday to Friday

Saturday

Sunday

F and S

Visitors using Pay & Display or an SVP.

9am–6.30pm

9am–2pm

4pm–6.30pm

No restrictions

 

NO Pay & Display visitors.

ONLY Visitors using an SVP.

6.30pm–8pm

2pm–4pm

6.30pm–8pm

 

 

 

To carry out further consultation in Barclay Road, Effie Road, Effie Place and Erin Close as part of the parking projects and Policy Programme for 2018/19. The majority of respondents from this collection of isolated streets opted for extended controls on Sundays.

 

Wards affected: Fulham Broadway; North End; Parsons Green and Walham; Town;