Decisions

This page contains a comprehensive record of all Leader's Urgent Decisions, Cabinet Decisions, and Officer Decisions. It also shows Cabinet Members' Decisions from December 2016 onwards. To search for earlier Cabinet Members' Decisions click on Search Committee Documents then filter by committee, choosing the 'Cabinet Members' Decisions' option.

Decisions published

05/02/2020 - Approval To Award A Corporate Stationery Contract ref: 4150    Recommendations Approved

Award of new stationery contract.

Decision Maker: Strategic Director for Finance and Governance

Decision published: 06/07/2020

Effective from: 09/07/2020

Decision:

1.     That appendix 1 is not for publication on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).

 

2.     To award a contract to Staples UK Ltd for the supply of office stationery including photocopy paper, equipment, educational and electronic for a four-year period, commencing on 15 January 2019, for the total cost of £400,000.

 

3.     That, in line with the H&F Climate Change Agenda, only recycled paper will be made available for purchase by council staff.

 

Wards affected: (All Wards);

Lead officer: Geoff Sorrell


07/02/2020 - Officer Decision - Approval of Engineering and Motor Insurance Contracts Award 2020-25 ref: 4085    Recommendations Approved

This report sets out the proposed contract awards for sovereign insurance contracts for Engineering Inspection and Motor Insurance for contract commencement dates of 1st April 2020.

 

Reasons for urgency:

 

This is an urgent decision because the engineering inspection contract is for the delivery of statutory inspections of the Council’s lifts, boilers and other pressure vessels, ensuring legal compliance. The intention is to award the contract to a new supplier, who require a minimum mobilisation period of 6 weeks to schedule the first round of inspections that will be due from 1st April 2020. If the contract is not awarded urgently there is a risk of statutory non-compliance and a corresponding health and safety risk to the Council’s employees, visitors and residents.

Decision Maker: Strategic Director for Finance and Governance

Decision published: 10/02/2020

Effective from: 13/02/2020

Decision:

 

1.    Appendices 2 and 3 to this report are exempt from disclosure on the grounds that they contain information relating to the financial or business affairs of a particular person (including the authority holding that information) under paragraph 3 of Schedule 12A of the Local Government Act 1972, and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information”.

 

2.    It is recommended that the Strategic Director, Finance and Governance, in consultation with the Cabinet Member for Finance and Commercial Services, approve the following contract awards:

 

2.1 Engineering Inspection – Zurich Municipal; at £97,077.86 excluding VAT for year 1 and based on a fixed rate for the first three years of the Long-Term Agreement, with an option for the contract to be extended for up to 2 further years.

 

2.2 Motor insurance – Zurich Municipal; at £11,992.78 including Insurance Premium Tax, for year 1 and based on a fixed rate for a 4-year Long-Term Agreement.

 

Wards affected: (All Wards);

Lead officer: Neil Walker


06/12/2019 - Cabinet Member Decision - Varying the quality to price ratio for the procurement of an Asbestos survey contractor ref: 4087    Recommendations Approved

Authorisation to vary the quality to price ratio for the procurement of an Asbestos survey contractor from 60:40 to 70:30

Decision Maker: Cabinet Member for Housing

Decision published: 07/02/2020

Effective from: 06/12/2019

Decision:

It is recommended that the Cabinet Member for Housing approves:

 

1      A variation to the Procurement Strategy for the long term housing repairs and compliance model so that the contract for Asbestos surveys is procured on the basis of a 70:30 quality to price ratio.

 

Wards affected: (All Wards);

Lead officer: William Shanks


04/02/2020 - Leader's Decision - Family Support Service – Board Of Directors ref: 4089    Recommendations Approved

Decision Maker: Leader of the Council

Decision published: 06/02/2020

Effective from: 04/02/2020

Decision:

To approve that Andrew Pickup, Independent Chair is appointed as a Director to the Family Support Board.

 

Wards affected: (All Wards);

Lead officer: Lesley Bell, Jacqui Mcshannon


03/02/2020 - School Budget Shares (Dedicated Schools Grant) 2020 ref: 4082    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 03/02/2020 - Cabinet

Decision published: 04/02/2020

Effective from: 07/02/2020

Decision:

1.          To approve the Local Authority formula for allocating resources to Hammersmith & Fulham schools for 2020/21 as set out in Appendix 1, the Authority Proforma Tool (APT) for setting school budgets.

 

2.          To approve the National Funding Formula (NFF) transitional factors (as set out in Appendix 1) as the basis for calculating the 2020/21 schools funding formula, together with a 0.5% per pupil Minimum Funding Guarantee (MFG) protection for individual schools versus 2019/20 pupil led funding levels.

 

3.          To approve the disapplication request to transfer £1.051m (1.0% of the total schools block allocation) from the schools block to the high needs block in the 2020/21 financial year as agreed by Schools Forum on 14 January 2020.

 

4.          To approve the proposal to top-slice the 2020/21 Schools Block to the value of £0.1m or 0.01% of the total for the Falling Rolls protection fund in 2020/21 as agreed by Schools Forum on 14 January 2020.

 

5.          To approve de-delegation budgets of £709,027 for maintained mainstream schools only and as approved by Schools Forum on 14 January 2020.

 

Area of expenditure

2020/21

(£)

Maintained Schools in Financial Difficulty/Contingency

200,000

Maintained Schools Trade Union Facilities Cover

30,000

Maintained Schools Maternity Cover

140,000

Maintained Schools Licence Fees

40,000

Behavioural Support (SEND)

32,027

Free School Meals Eligibility

32,000

Underperforming Ethnic Groups

125,000

Additional School Improvement

110,000

Total

709,027

 

6.          To approve the education functions budgets of £323,024 for maintained mainstream schools only and as approved by Schools Forum on 14 January 2020.

 

Area of expenditure

2020/21

(£)

Finance

95,000

Asset management

95,000

Asbestos management and risk

50,000

SIMS support

32,100

Clothing grants

50,910

Total

323,024

 


03/02/2020 - Treasury Management Strategy Mid-Year Review Report 2019/20 ref: 4077    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 03/02/2020 - Cabinet

Decision published: 04/02/2020

Effective from: 07/02/2020

Decision:

The Committee is asked to note the Treasury Management Strategy 2019/20 mid-year review.

 


03/02/2020 - Treasury Management Strategy Statement 2020/21 ref: 4081    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 03/02/2020 - Cabinet

Decision published: 04/02/2020

Effective from: 07/02/2020

Decision:

1.    That approval is given to the future borrowing and investment strategies as outlined in this report.

2.    That the Strategic Director of Finance and Governance, in consultation with the Cabinet Member for Finance and Commercial Services, be delegated authority to manage the Council’s cash flow, borrowing and investments in 2020/21 in line with this report.

3.    In relation to the Council’s overall borrowing for the financial year, to approve the Prudential Indicators as set out in this report and the revised Annual Investment Strategy set out in Appendix E.

 


03/02/2020 - Corporate Revenue Monitor 2019/20 Month 7 - 31 October 2019 ref: 4075    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 03/02/2020 - Cabinet

Decision published: 04/02/2020

Effective from: 07/02/2020

Decision:

1            To delegate authority to the Strategic Director Finance and Governance, in consultation with the Cabinet Member for Finance and Commercial Services, all decisions necessary to produce the final accounts.

2            That Directors and Cabinet members urgently identify and deliver actions that offset the forecast General Fund overspend of £8.9m in accordance with the Council’s RFE Priority.

3            To approve the budget virement in appendix 9 and enter into an agreement with the GLA to receive £150,000 of funding from the Mayor’s Young Londoners Fund over three years to deliver the Motor Vehicle Project for Young People at risk of offending or re-offending.

4            To note the HRA forecast overspend.


03/02/2020 - Capital Programme Monitor & Budget Variations, 2019/20 (Third Quarter) ref: 4076    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 03/02/2020 - Cabinet

Decision published: 04/02/2020

Effective from: 07/02/2020

Decision:

 

1.    To approve the proposed budget variations to the capital programme totalling £15.5m (summarised in Table 1 and detailed in Appendix 2).

 

2.    To note the potential risks regarding the Housing Capital Programme, as summarised in section 5.

 


03/02/2020 - Four Year Capital Programme 2020/21 And Capital Strategy 2020/21 ref: 4080    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 03/02/2020 - Cabinet

Decision published: 04/02/2020

Effective from: 07/02/2020

Decision:

1.    To approve the four-year General Fund Capital Programme budget at £492.2m for the period 2020/21-2023/24 (paragraph 2.1, Table 2 and Appendix 1).

 

2.    To approve the four-year rolling programmes, set out in Table 3 (paragraph 2.2), funded from the Council’s mainstream resources:

 

·       Capital receipts and borrowing:

 

£m

Planned Maintenance/DDA Programme [F&G]

2.40

Column Replacement [ENV]

0.10

Footways and Carriageways [ENV]

2.03

Total

4.53

 

·       Contributions from revenue (Parking):

 

£m

Controlled Parking Zones [ENV]

0.275

Column Replacement [ENV]

0.246

Total

0.521

 

3.    To note the existing mainstream funded schemes previously approved, but now reprofiled to 2020/21 and future years as detailed in Table 3 (paragraph 2.2).

 

4.    To approve the four-year Housing Capital Programme at £199.97m for the period 2020/21-2023/24 as set out in Table 5 (paragraph 3.2) and Appendix 1.

 

5.    To delegate the potential application of capital receipts brought forward (up to £3.5m) under the Government’s Flexible Use of Capital Receipts provisions to fund Invest to Save schemes in 2019/20 and 2020/21 (as identified in Appendix 5) to the Strategic Director, Finance and Governance, in consultation with the Cabinet Member for Finance and Commercial Services, as part of the closure of the 2019/20 and 2020/21 accounts.

 

6.    To approve an additional budget envelope of £50m, from 2020/21 onwards, to provide operational flexibility, for taking forward the major projects set out in Capital Strategy Report. Use of this budget will be subject to Cabinet approval, agreement of funding sources and sign-off of an appropriate business case. 

 

7.    To approve Capital Strategy 2020/21, as set out in Appendix 4.

 

8.    To approve annual Minimum Revenue Provision policy statement for 2020/21, as set out in Appendix 6.

 


03/02/2020 - Waste Collection, Recycling And Street Cleansing Services ref: 4083    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 03/02/2020 - Cabinet

Decision published: 04/02/2020

Effective from: 07/02/2020

Decision:

That Cabinet:

 

1.    Approve the extension and variation of the Waste Collection, Recycling and Street Cleansing Contract to 29 January 2023, noting that annual contractual inflation is still subject to agreement with the contractor.

 

2.    Approve that Appendix 1 and 2 to the report are exempt from disclosure on the grounds that they contain information relating to the financial or business affairs of a particular person (including the authority holding that information) under paragraph 3 of Schedule 12A of the Local Government Act 1972 as amended.

 

3.    Delegate authority to the Strategic Director for the Environment, in consultation with the Borough Solicitor and Cabinet Member for Environment, to finalise the Heads of Terms and Deed of Variation by 1 April 2020.

 

4.    Approve the proposed capital investment as set out in the exempt appendix and delegate the final confirmation of funding to the Strategic Director of Finance, in consultation with the Cabinet Member for Finance and Commercial Services.

 

Decision Maker: Cabinet

Made at meeting: 03/02/2020 - Cabinet

Decision published: 04/02/2020

Effective from: 07/02/2020

Decision:

That the Cabinet approves

 

1.    In accordance with the Council’s Contracts Standing Order (CSO) (18.1), the Business Case & Procurement Strategy for the procurement of three new Rough Sleeping Services contracts as set out in Appendix 1 attached.

 


03/02/2020 - Financial Plan for Council Homes: The Housing Revenue Account (HRA) Financial Strategy, 2020/21 HRA Budget, 2020/21 Rent Increase and HRA 40 Year Financial Business Plan ref: 4079    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 03/02/2020 - Cabinet

Decision published: 04/02/2020

Effective from: 07/02/2020

Decision:

That Cabinet agrees:

           

1.    To approve the Housing Revenue Account 2020/21 budget for Council homes as set out in Table 1.

 

2.    To approve the 40-year Financial Plan for Council Homes for 2020/21 to 2058/59 as set out in section 5 of this report.

 

3.    To approve a transfer of £17.2m from Housing Revenue Account earmarked reserves to general reserves as part of a reallocation of HRA resources following an assessment of the balance of earmarked reserves required and the financial pressures facing the HRA.

 

4.    To approve the long-term HRA Financial Plan which includes plans to deliver on-going annual revenue savings of £0.5million per annum from 2020/21 rising to £4.0million per annum from 2023/24 (see Appendix 1).

 

5.    To help fund the 40-year Financial Plan, including investment in better repairs and new homes, approve a rent increase of 2.7% (based on the Consumer Prices Index at September 2019 plus 1% in line with government policy) from April 6th, 2020 which equates to an average weekly increase of £2.90 in 2020/21.

 

6.    To approve an increase to shared ownership rents of 2.7% (based on the Consumer Prices Index at September 2019 plus 1% in line with government policy) from April 6th, 2020.

 

7.    To approve an increase in tenant service charges[1] of CPI (1.7% as at September 2019) from April 6th, 2020.

 

8.    To approve an increase to the management fee for temporary on licence properties of CPI (1.7% as at September 2019) from April 6th, 2020.

 

9.    To delegate authority to the Strategic Director for The Economy in conjunction with the Cabinet Member for Housing to agree the average increase in water charges.

 

10.To approve a freeze in the communal heating charges.

 

11.To increase garage charges by CPI (1.7% as at August 2019).

 

12.To note that any change to parking charges on housing estates will be considered in a separate report on the Council’s parking plans.

 

13.To approve an increase in the Leasehold After Sale – Home Buy Fees from £155 to £160.

 

 



[1] This includes general needs, sheltered and hostels properties.


03/02/2020 - Revenue Budget and Council Tax Levels 2020/21 ref: 4078    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 03/02/2020 - Cabinet

Decision published: 04/02/2020

Effective from: 07/02/2020

Decision:

That Council, for the reasons set out in this report and appendices, agree:

1.             To increase the Hammersmith & Fulham element of council tax by 1.99% for 2020/21.

2.             To apply central government’s modelled “adult social care precept” levy of 2% for 2020/21.

3.             To set council tax for 2020/21 for each category of dwelling, as calculated in accordance with Sections 31A to 49B of the Localism Act 2011, as outlined  in the table below and in full in Appendix A:

(a)       The element of council tax charged for Hammersmith & Fulham Council will be £792.42 per Band D property in 2020/21.

 

(b)        The overall Council Tax to be set at £1,119.34 per Band D property in 2020/21 as follows.


 

 

Category of Dwelling

A

B

C

D

E

F

G

H

Ratio

6/9
£

7/9
£

8/9
£

1
£

11/9
£

13/9
£

15/9
£

18/9
£

a) H&F

528.28

616.33

704.37

792.42

968.51

1,144.61

1,320.70

1,584.84

b) GLA 

217.95

254.27

290.60

326.92

399.57

472.22

544.87

653.84

c) Total

746.23

870.60

994.97

1,119.34

1,368.08

1,616.83

1,865.57

2,238.68

 

4.             To note the element of council tax charged by the Greater London Authority in accordance with Section 40 of the Local Government Finance Act 1992 will be £326.92 per Band D property in 2020/21.

5.             To set the Council’s own total net expenditure budget for 2020/21 at £121.003m.

6.             To approve £8.3m of new investment on key services for residents.

7.             To approve fees and charges as set out in paragraph 3.1 below including freezing charges in adult social care, children’s services and housing.

8.             To note the budget projections to 2023/24 made by the Strategic Director, Finance and Governance in consultation with the Strategic Leadership Team.

9.             To note the statement of the Strategic Director, Finance and Governance, under Section 25 of the Local Government Act 2003, regarding the adequacy of reserves and robustness of estimates (section 10).

10.          To approve the reserves strategy and realignment of reserves as set out in Appendix J and Appendix K.

11.          To authorise the Strategic Director, Finance and Governance to collect and recover National Non-Domestic Rate and Council Tax in accordance with the Local Government Finance Act 1988 (as amended), the Local Government Finance Act 1992 and the Council’s Scheme of Delegation.

12.          To require all Directors to report on their projected financial position compared to their revenue estimates in accordance with the Corporate Revenue Monitoring Report timetable.

13.          To authorise Directors to implement their service spending plans for 2020/21 in accordance with the recommendations within this report and the Council's Standing Orders, Financial Regulations, relevant Schemes of Delegation and undertake any further consultation required regarding the Equalities Impact Assessment.


03/02/2020 - Business Case & Procurement Strategy for the procurement of Violence Against Women & Girls services ref: 4072    Recommendations Approved

Approval sought for the re-commissioning of Violence Against Women & Girls Services

Decision Maker: Deputy Leader

Decision published: 04/02/2020

Effective from: 07/02/2020

Decision:

To approve the procurement strategy pursuant to Contract Standing Order (`CSO`) 18.1, for the procurement of the two contracts for  services which address violence against women & girls, set out in Appendix 1.

Wards affected: (All Wards);

Lead officer: Pat Cosgrave