Decisions

This page contains a comprehensive record of all Leader's Urgent Decisions, Cabinet Decisions, and Officer Decisions. It also shows Cabinet Members' Decisions from December 2016 onwards. To search for earlier Cabinet Members' Decisions click on Search Committee Documents then filter by committee, choosing the 'Cabinet Members' Decisions' option.

Decisions published

09/09/2021 - Azure Express Route (Design and Implementation) ref: 4347    Recommendations Approved

A decision is required on where H&F line of business systems are hosted, e.g. Academy, ArcGIS. Currently these are hosted by BT and the report will make a recommendation on the future strategy for these services.

Decision Maker: Cabinet Member for Finance and Commercial Services

Decision published: 13/09/2021

Effective from: 09/09/2021

Decision:

1.    Approve that Appendix 1 is not for publication on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).

 

2.    Approve a variation to the original Call Off Contract for Information Technology and Communication Services with BT dated 8th April 2016 to include additional infrastructure services, specifically an Express Route (fast connection) between the BT data centre, H&F 145KS, Kensington Town Hall and Microsoft Azure.

 

3.    Approve the issuing of a Change Control Notice to BT to procure the infrastructure services for a total cost of £292,912.20 for the remainder of the Lot 4 contract, which ends in September 2023.

 

Wards affected: (All Wards);

Lead officer: David Wadham


14/04/2021 - Mass Testing Personnel Support - Global Production Squad ref: 4346    Recommendations Approved

The current contract with Global Production Squad (GPS) and Sportgate expired on 31st March 2021. Due to the need to continue community testing, as outlined by DHSC, to ensure the Council provides as much safety as possible in line with the governments lockdown easing plan and the economy re-opening all community testing is to be extended until 30th June 2021.

 

Reasons for urgency:

The urgent request is to provide this extension so that the Council can continue this service to the residents and businesses within LBHF with the current suppliers to cover the period of 1st April – 30th June 2021.

Decision Maker: Chief Executive

Decision published: 09/09/2021

Effective from: 14/04/2021

Decision:

1.    To extend the contract with both Global Production Squad Ltd and Sportgate International to continue operating fixed testing sites and to supply the workforce at these units at a cost of £1,157,000 for the period 1st February 2021 to 02 July 2021.

a.    Global Production Squad costs for the period: £1,060,000.00

b.    Sportgate International costs for the period: £97,000.00

 

2.    To approve use of the funding expected to be received from the Department of Health and Social Care (DHSC) for the total sum of £1,157,000 in order to fund the mass testing.

 

Wards affected: (All Wards);

Lead officer: Linda Jackson, Nadia Jazaerli, Joanna Whall


06/09/2021 - Housing Revenue Account (HRA) 12 year Asset Management Capital Strategy ref: 4339    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 06/09/2021 - Cabinet

Decision published: 07/09/2021

Effective from: 10/09/2021

Decision:

AGREED UNANIMOUSLY BY THE CABINET MEMBERS PRESENT:

 

1.            To approve the HRA 12 year Asset Management Capital Strategy detailed in this report.

 

2.            To approve the Procurement Strategy, as described in appendix 2, for five contracts to support the delivery of the first phases of the 12 year HRA Asset Management Capital Strategy.

 

3.            To delegate authority to the Strategic Director for The Economy, in consultation with the Cabinet Member for Housing, to amend or make changes to the proposed packaging of projects in the Procurement Strategy, as described in appendix 2, for operational reasons, where such amendments can be contained within the overall approved budget envelope and available resources.

 

4.            To note that the Strategy be reflected in the four-year Capital Programme Budget that will be submitted for Full Council approval in February 2022. The Strategy will inform every subsequent annual revision of the Capital Programme budget for the duration of the 12 year Strategy period, subject to annual reviews of the Strategy.


06/09/2021 - Termination of contract for responsive repairs (housing) and appointment of new contractor ref: 4345    For Determination

This paper recommends the steps necessary to address the performance issues impacting the responsive repairs contracts for housing.

 

Reasons for urgency:

The paper will recommend that LBHF give notice to one of the three contractors and mobilise the reserve contract that is in place. The decision needs to be taken urgently so the demobilisation and remobilisation process can commence immediately and conclude before the winter months, when demand for housing repairs typically increases significantly.  The strategy outlined in the paper is for the handover date to be 29th October - something that is only possible if the decision is made via Leader's Urgency, as the demobilisation/remobilisation process will take two months (it will involve a TUPE transfer between contractors). If demobilisation and remobilisation is delayed there is a major risk of service failure during the winter months and a negative impact on tenant satisfaction and wellbeing.

Decision Maker: Cabinet

Made at meeting: 06/09/2021 - Cabinet

Decision published: 07/09/2021

Effective from: 10/09/2021

Decision:

AGREED UNANIMOUSLY BY THE CABINET MEMBERS PRESENT:

 

1.    To note that Appendix 1 is not for publication on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).

 

2.    To seek authority for an additional budget as set out in the exempt Appendix 1 for  the remaining four years of the responsive repairs contracts (to 31st July 2025).

 

3.    To authorise the termination of the contract for responsive repairs (housing) with United Living Property Services Limited (ULPS) on or before 29th October 2021 subject to the finalisation of approved terms between the parties, the negotiation of which is delegated to the Director of Finance in consultation with the Assistant Director of Legal Services.

 

4.    To authorise the activation of the reserve contract for lot 2 (central area) through formal written instruction to Morgan Sindall Property Services Limited subject to the termination of the United Living Property Services Limited contract.  That the Director of Finance be delegated authority to undertake any negotiations to finalise terms in respect of this contract award.

 

5.    To authorise a contract variation to the lot 1 (North area) contract to include an updated property list as the definition of the reserve contract properties.

 

6.    To authorise a contract variation to the Responsive Capital contract with Kier Services Limited to add prices for responsive works to void (empty) properties as detailed in Appendix 1.

 

7.    To authorise a contract variation to the Morgan Sindall lot 1 (North area) contract to add prices for the completion of a programme of Work In Progress to be transferred from ULPS, as detailed in Appendix 1.

 

8.    That the Director of Finance, in consultation with the Assistant Director of Legal Services, be authorised to enter into agreements as necessary to bring the decisions in this report into effect.

Wards affected: (All Wards);

Lead officer: William Shanks


06/09/2021 - 2020/21 Revenue Outturn Report ref: 4343    For Determination

Provision 2020/21 Outturn report

Decision Maker: Cabinet

Made at meeting: 06/09/2021 - Cabinet

Decision published: 07/09/2021

Effective from: 10/09/2021

Decision:

NOTED UNANIMOUSLY BY THE CABINET MEMBERS PRESENT:

 

1.            To note the General Fund underspend of £0.301m and that this be added to the Council’s general balance.

 

2.            To note that the draw down from the  Housing Revenue Account general balance was £0.904m less than budgeted.

 

3.            To note the in-year reduction in the Dedicated Schools Grant High Needs Block cumulative overspend of £3.111m.

Wards affected: (All Wards);

Lead officer: Gary Ironmonger


06/09/2021 - 2021/22 Corporate Revenue Monitor - Month 2 (May 2021) ref: 4342    For Determination

Update on financial forecast at end of May. Request for virements.

Decision Maker: Cabinet

Made at meeting: 06/09/2021 - Cabinet

Decision published: 07/09/2021

Effective from: 10/09/2021

Decision:

AGREED UNANIMOUSLY BY THE CABINET MEMBERS PRESENT:

 

1.            To note General Fund forecast underspend of £1.985m.

 

2.            To note that the forecast draw down from the Housing Revenue Account general balance will be £0.233m less than budgeted.

 

3.            To note the in-year Dedicated Schools Grant overspend of £0.840m.

 

4.            To approve a General Fund virement of £0.3m and HRA virement of £0.312m as detailed in appendix 9.

Wards affected: (All Wards);

Lead officer: Gary Ironmonger


06/09/2021 - Capital Programme Monitor & Budget Variations, 2020/21 (Outturn) ref: 4341    For Determination

This report provides a summary of the Council’s capital programme outturn for the financial year 2020/21 and requests approval for budget variations to the capital programme.

Decision Maker: Cabinet

Made at meeting: 06/09/2021 - Cabinet

Decision published: 07/09/2021

Effective from: 10/09/2021

Decision:

AGREED UNANIMOUSLY BY THE CABINET MEMBERS PRESENT:

 

1.            To approve the proposed budget variations to the capital programme as summarised in Table 1 and detailed in Appendix 2.

 

2.            To approve an adjustment of £422,317 to the budget for the construction of affordable units at Spring Vale estate funded by 30% of Greater London Authority (GLA) affordable housing grant and 70% Housing Revenue Account (HRA) borrowing, as detailed in section 19.

 

3.            To note the capital outturn for the year.

Wards affected: (All Wards);

Lead officer: Andrew Lord


06/09/2021 - Schools Capital Programme 2021 - 2024 ref: 4340    For Determination

The council receives grant funding annually from the Department for Education for the school condition and maintenance programme. This grant covers major programmes of work relating to the condition and maintenance of school building, material infrastructure upgrades and key reactive maintenance projects.

Many of the schools in the borough are relatively old and therefore have significant condition issues. This report sets out a proposed programme of £10,318,807 over three years to significantly enhance the condition of school buildings

Decision Maker: Cabinet

Made at meeting: 06/09/2021 - Cabinet

Decision published: 07/09/2021

Effective from: 10/09/2021

Decision:

AGREED UNANIMOUSLY BY THE CABINET MEMBERS PRESENT:

 

1.            To approve a schools capital budget of £10,318,807 over the three years 2021-2024 for the programme of works as set out in Appendix A.

 

2.            To delegate the decision to commit expenditure within the schools’ capital programme to the Director of Education, in consultation with the Director of Children’s Services,  the Director of Finance and with the Cabinet Member for Children and Education.

Wards affected: (All Wards);

Lead officer: Anthony Mugan


06/09/2021 - H&F Climate and Ecology Strategy ref: 4344    For Determination

This paper presents the council’s draft Climate and Ecology Strategy for cabinet approval. The strategy responds to the council’s declaration of a climate and biodiversity emergency in July 2019, and is the proposed approach to meet the council’s target for net zero greenhouse gas emissions within the borough by 2030.

Decision Maker: Cabinet

Made at meeting: 06/09/2021 - Cabinet

Decision published: 07/09/2021

Effective from: 10/09/2021

Decision:

AGREED UNANIMOUSLY BY THE CABINET MEMBERS PRESENT:

 

1.     To approve the strategy and action plan.

 

2.     To note the significant investment required to achieve net zero, in excess of £2bn for the whole borough, and that delivery of the strategy is dependent on substantial external financing.

 

3.     To note the importance of a green economic recovery to support this transition.

 

4.     To note the complexity of delivering a major programme to decarbonise the council’s buildings and other assets.

 

Wards affected: (All Wards);

Lead officer: Jim Cunningham, Bram Kainth