Agenda, decisions and draft minutes

Cabinet
Monday, 4th November, 2019 7.00 pm

Venue: Meeting Room 2 (2nd Floor) - 3 Shortlands, Hammersmith, W6 8DA. View directions

Contact: Katia Neale 

Items
No. Item

65.

Minutes of the Cabinet Meeting held on 7 October 2019 pdf icon PDF 362 KB

Minutes:

That the minutes of the meeting of the Cabinet held on 7 October 2019 be confirmed and signed as an accurate record of the proceedings, and that the outstanding actions be noted.

 

66.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Sue Macmillan, Councillor Max Schmid and Councillor Andrew Jones.

67.

Declaration of Interests

If a Councillor has a disclosable pecuniary interest in a particular item, whether or not it is entered in the Authority’s register of interests, or any other significant interest which they consider should be declared in the public interest, they should declare the existence and, unless it is a sensitive interest as defined in the Member Code of Conduct, the nature of the interest at the commencement of the consideration of that item or as soon as it becomes apparent.

 

At meetings where members of the public are allowed to be in attendance and speak, any Councillor with a disclosable pecuniary interest or other significant interest may also make representations, give evidence or answer questions about the matter.  The Councillor must then withdraw immediately from the meeting before the matter is discussed and any vote taken.

 

Where Members of the public are not allowed to be in attendance and speak, then the Councillor with a disclosable pecuniary interest should withdraw from the meeting whilst the matter is under consideration. Councillors who have declared other significant interests should also withdraw from the meeting if they consider their continued participation in the matter would not be reasonable in the circumstances and may give rise to a perception of a conflict of interest.

 

Councillors are not obliged to withdraw from the meeting where a dispensation to that effect has been obtained from the Audit, Pensions and Standards Committee. 

Minutes:

There were no declarations of interest.

68.

Corporate Revenue Monitor 2019/20 Month 4 31 July 2019 pdf icon PDF 886 KB

Decision:

1.    That Directors and Cabinet members continue to identify and deliver actions that offset the forecast General Fund overspend.

 

2.    To note the Dedicated Schools Grant forecast overspend and cumulative overspend.

 

3.    To note the HRA forecast overspend.

 

Minutes:

1.    That Directors and Cabinet members continue to identify and deliver actions that offset the forecast General Fund overspend.

 

2.    To note the Dedicated Schools Grant forecast overspend and cumulative overspend.

 

3.    To note the HRA forecast overspend.

 

69.

TFL Funded Transport Local Implementation Plan Annual Spending Submission 2020/21 pdf icon PDF 181 KB

Additional documents:

Decision:

1.     That the LIP 3 spending plan with a total value of £1,598,200 report be submitted to TfL for approval.

 

2.     That authority be delegated to the Chief Officer for Public Realm in consultation with the Cabinet Member for the Environment to approve the detailed design of, consultation on, and implementation of transport projects described in section 4 of this report, subject to favourable outcomes of public engagement and consultation.

 

Minutes:

1.     That the LIP 3 spending plan with a total value of £1,598,200 report be submitted to TfL for approval.

 

2.     That authority be delegated to the Chief Officer for Public Realm in consultation with the Cabinet Member for the Environment to approve the detailed design of, consultation on, and implementation of transport projects described in section 4 of this report, subject to favourable outcomes of public engagement and consultation.

 

70.

Approval To Waive The Council's Contract Standing Orders And To Directly Award A Contract To Action On Disability For The Provision Of An Independent Living Direct Payment Support Service For Hammersmith & Fulham Residents pdf icon PDF 879 KB

Decision:

It is recommended that Cabinet:

 

1.     Approves the waiver of the Contract Standing Orders (CSOs) under CSO 3.1 in relation to the requirement to seek competitive bids under CSO 10.2b, on the basis that it is in the Council’s overall interest and that the nature of the market for the services to be provided has been investigated and is demonstrated to be such that a departure from these CSOs is justifiable;

 

2.     Approves the direct award of a contract for a new Independent Living Direct Payment Support Service to Action on Disability from December 2019 for one year with the option to extend for up to two more at an annual cost of £150,000; and

 

3.     Delegates the decision to exercise the option to extend for up to two years to the Strategic Director of Social Care in consultation with the Cabinet Member for Health and Adult Social Care.

 

Minutes:

It is recommended that Cabinet:

 

1.     Approves the waiver of the Contract Standing Orders (CSOs) under CSO 3.1 in relation to the requirement to seek competitive bids under CSO 10.2b, on the basis that it is in the Council’s overall interest and that the nature of the market for the services to be provided has been investigated and is demonstrated to be such that a departure from these CSOs is justifiable;

 

2.     Approves the direct award of a contract for a new Independent Living Direct Payment Support Service to Action on Disability from December 2019 for one year with the option to extend for up to two more at an annual cost of £150,000; and

 

3.     Delegates the decision to exercise the option to extend for up to two years to the Strategic Director of Social Care in consultation with the Cabinet Member for Health and Adult Social Care.

 

71.

Procurement Strategy For The Reprocurement Of Mosaic pdf icon PDF 505 KB

This report has two appendices which contain information exempt within the meaning of Schedule 12A to the Local Government Act 1972 and are not for publication. The appendices have therefore been circulated to Cabinet Members only.

 

Any discussions on the contents of an exempt appendix will require Cabinet to pass the proposed resolution identified at the end of the agenda to exclude members of the public and the press from the proceedings for that discussion.

 

Additional documents:

Decision:

It is recommended that Cabinet:

 

1.     Approves the use of the Crown Commercial Services (‘CCS’) Data and Application Solutions Framework (‘DAS Framework’) to procure Mosaic.

 

2.     Approves the direct award of a call-off contract to Servelec Education Limited via the CCS DAS Framework under Lot 1b: Workflow and Case Management Solutions for a maximum total cost as set out in the exempt Appendix 3.

 

3.     Delegates to the Strategic Director of Finance and Governance, in consultation with the Cabinet Members for Health and Adult Social Care, Children and Education, and Finance and Commercial Services, the decision to finalise contract arrangements in respect of the contract at paragraph 2.2 above, and the decision to terminate or vary the contract within the above thresholds.

 

Minutes:

It is recommended that Cabinet:

 

1.     Approves the use of the Crown Commercial Services (‘CCS’) Data and Application Solutions Framework (‘DAS Framework’) to procure Mosaic.

 

2.     Approves the direct award of a call-off contract to Servelec Education Limited via the CCS DAS Framework under Lot 1b: Workflow and Case Management Solutions for a maximum total cost as set out in the exempt Appendix 3.

 

3.     Delegates to the Strategic Director of Finance and Governance, in consultation with the Cabinet Members for Health and Adult Social Care, Children and Education, and Finance and Commercial Services, the decision to finalise contract arrangements in respect of the contract at paragraph 2.2 above, and the decision to terminate or vary the contract within the above thresholds.

 

72.

Major Refurbishment of Six Blocks at Sulivan Court SW6: 13-24 (Block C); 25-44 (Block D); 45-64 (Block E); 65-84 (Block F); 85-104 (Block G); and 372-443 (Block L) pdf icon PDF 297 KB

This report has two appendices which contain information exempt within the meaning of Schedule 12A to the Local Government Act 1972 and are not for publication. The appendices have therefore been circulated to Cabinet Members only.

 

Any discussions on the contents of an exempt appendix will require Cabinet to pass the proposed resolution identified at the end of the agenda to exclude members of the public and the press from the proceedings for that discussion.

 

 

 

Additional documents:

Decision:

It is recommended that Cabinet:

 

1.     Approves the appointment, subject to satisfactory conclusion of Section 20 consultation, of Mulalley and Company to undertake major refurbishment works to Sulivan Court (blocks C, D, E, F,G and L) as identified in this report for a sum of £3,667,503.00. The contract is expected to be awarded on the 28th November 2019 with a contract period of 32 weeks and is expected to start on site on the 6th January 2020 with a site completion date of 17th August 2020.

 

2.     Approves the addition of a contingency sum of £180,000.00 to the overall budget, identified in 2.1.1. above.

 

3.     Approves the virements totalling £1,342,503 from other HRA capital budget lines to the Sulivan Court Phase 1 works as set out in 9.4 to align the budget with the works proposed within this contract.

 

4.     Notes that the formal award of contract will not be made until completion of consultation with affected leaseholders under Section 20 of the Landlord and Tenant Act 1985.

 

Minutes:

It is recommended that Cabinet:

 

1.     Approves the appointment, subject to satisfactory conclusion of Section 20 consultation, of Mulalley and Company to undertake major refurbishment works to Sulivan Court (blocks C, D, E, F,G and L) as identified in this report for a sum of £3,667,503.00. The contract is expected to be awarded on the 28th November 2019 with a contract period of 32 weeks and is expected to start on site on the 6th January 2020 with a site completion date of 17th August 2020.

 

2.     Approves the addition of a contingency sum of £180,000.00 to the overall budget, identified in 2.1.1. above.

 

3.     Approves the virements totalling £1,342,503 from other HRA capital budget lines to the Sulivan Court Phase 1 works as set out in 9.4 to align the budget with the works proposed within this contract.

 

4.     Notes that the formal award of contract will not be made until completion of consultation with affected leaseholders under Section 20 of the Landlord and Tenant Act 1985.

 

73.

Improving Mental Health Services For Children And Adolescents In Hammersmith & Fulham pdf icon PDF 397 KB

This report has one appendix which contains information exempt within the meaning of Schedule 12A to the Local Government Act 1972 and is not for publication. The appendix has therefore been circulated to Cabinet Members only.

 

Any discussions on the contents of an exempt appendix will require Cabinet to pass the proposed resolution identified at the end of the agenda to exclude members of the public and the press from the proceedings for that discussion.

 

Additional documents:

Decision:

It is recommended that Cabinet:

 

1.     Notes and ratify the decision to directly award the following Child and Adolescent Mental Health Services (CAMHS) contracts:

 

·       A contract for Looked after Children for a two-year period from 1st April 2018 with West London NHS Trust at a cost of £380,083 with provision for a one-year extension;

 

·       A contract for Early Intervention Community Mental Health Services for a one-year period from 1st April 2019 with West London NHS Trust at a cost of £210,932 with provision for a one-year extension;

 

·       A contract for the Meanwhile Parental Health Project for a two-year period from 1st April 2018 with Central North West London NHS Trust at a cost of £163,784 with provision for a one-year extension.

 

2.     Delegates the decision to approve a one-year extension in respect of the two contracts with West London NHS Trust to the Director of Children’s Services in consultation with the Cabinet Member for Children and Education.

 

Minutes:

It is recommended that Cabinet:

 

1.     Notes and ratify the decision to directly award the following Child and Adolescent Mental Health Services (CAMHS) contracts:

 

·       A contract for Looked after Children for a two-year period from 1st April 2018 with West London NHS Trust at a cost of £380,083 with provision for a one-year extension;

 

·       A contract for Early Intervention Community Mental Health Services for a one-year period from 1st April 2019 with West London NHS Trust at a cost of £210,932 with provision for a one-year extension;

 

·       A contract for the Meanwhile Parental Health Project for a two-year period from 1st April 2018 with Central North West London NHS Trust at a cost of £163,784 with provision for a one-year extension.

 

2.     Delegates the decision to approve a one-year extension in respect of the two contracts with West London NHS Trust to the Director of Children’s Services in consultation with the Cabinet Member for Children and Education.

 

74.

Forward Plan of Key Decisions pdf icon PDF 452 KB

Minutes:

The Key Decision List was noted.

75.

Any Other Business

LOCAL GOVERNMENT ACT 1972 - ACCESS TO INFORMATION

 

Proposed resolution:

 

Under Section 100A (4) of the Local Government Act 1972, that the public and press be excluded from the meeting during the consideration of the following items of business, on the grounds that they contain the likely disclosure of exempt information, as defined in paragraph 3 of Schedule 12A of the said Act, and that the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.       

 

Minutes:

None.