Agenda and minutes

Cabinet
Monday, 4th March, 2019 7.00 pm

Venue: Courtyard Room - Hammersmith Town Hall

Contact: Katia Neale  Tel: 020 8753 2368

Items
No. Item

143.

Minutes of the Cabinet Meeting held on 4 February 2019 pdf icon PDF 214 KB

These minutes include the exempt minutes in a separate document which contain information exempt within the meaning of Schedule 12A to the Local Government Act1972 and are not for publication. The exempt minutes have therefore been circulated to Cabinet Members only.

 

Any discussions on the contents of the exempt minutes will require Cabinet to pass the proposed resolution identified at the end of the agenda to exclude members of the public and the press from the proceedings for that discussion.

Additional documents:

Minutes:

That the open and exempt minutes of the meeting of the Cabinet held on 4 February 2019be confirmed and signed as an accurate record of the proceedings, and that the outstanding actions be noted.

 

144.

Apologies for Absence

Minutes:

There were no apologies for absence.

145.

Declaration of Interests

If a Councillor has a disclosable pecuniary interest in a particular item, whether or not it is entered in the Authority’s register of interests, or any other significant interest which they consider should be declared in the public interest, they should declare the existence and, unless it is a sensitive interest as defined in the Member Code of Conduct, the nature of the interest at the commencement of the consideration of that item or as soon as it becomes apparent.

 

At meetings where members of the public are allowed to be in attendance and speak, any Councillor with a disclosable pecuniary interest or other significant interest may also make representations, give evidence or answer questions about the matter.  The Councillor must then withdraw immediately from the meeting before the matter is discussed and any vote taken.

 

Where Members of the public are not allowed to be in attendance and speak, then the Councillor with a disclosable pecuniary interest should withdraw from the meeting whilst the matter is under consideration. Councillors who have declared other significant interests should also withdraw from the meeting if they consider their continued participation in the matter would not be reasonable in the circumstances and may give rise to a perception of a conflict of interest.

 

Councillors are not obliged to withdraw from the meeting where a dispensation to that effect has been obtained from the Audit, Pensions and Standards Committee. 

Minutes:

There were no declarations of interest.

146.

Final Report Of The Older People's Commission pdf icon PDF 125 KB

Additional documents:

Minutes:

Councillor Ben Coleman stated that the Older People’s Commission (OPC) was created to examine ways of improving the quality of life for all older residents. Following engagement with the community, the OPC report presented recommendations with the aim of improving support and services for older people and giving them greater involvement in the production of services and policies.  Councillor Coleman recommended the report for approval.

 

 

RESOLVED:

 

That the Cabinet endorses the recommendations of the Older People’s Commission and commends the report to stakeholders and partners.

147.

Approval To Draw Down Section 106 Receipts To Fund The Activities Of The Work Matters (Employment & Skills) And Business Investment Teams 2018-2020 pdf icon PDF 122 KB

Minutes:

Councillor Andrew Jones stated that the Work Matters (Employment and Skills) and Business Investment services would play a key role in the delivery of the Council’s Industrial Strategy, helping businesses thrive, encouraging enterprise and supporting residents into high quality training and employment.

 

 

RESOLVED:

 

1.    To approve the drawdown of Section 106 funding to support the following services:

Employment and Skills (Work Matters)

·         2018/19: £486,200   - relevant s106 ref AKA: 733/827

·         2019/20: £570,900   - relevant s106 ref AKA: 733/827

Business Investment and Growth

·      2018/19: £406,000   - relevant s106 ref AKA 733/777

·      2019/20: £607,100   - relevant s106 ref AKA 733/777

 

2.    To note that the drawdown for 2019/20 includes additional funding to support increased activity, including the Extended Markets programme and the Supply Chain project.

148.

Decision To Join A Government And London Councils Sponsored Company To Centralise The Procurement Of Temporary Accommodation Leased From Private Landlords pdf icon PDF 166 KB

Minutes:

On a procedural point, Councillor Lisa Homan advised that this report had already been approved by Full Council.

 

 

RESOLVED:

 

1.    That Members delegate authority to the Chief Housing Officer and the Strategic Director, Finance, and Governance in consultation with the Cabinet Member for Housing to enter into the required membership agreements and contracts including the nomination of an officer to be a director to sit on the Board of the new company if considered appropriate.

 

2.    That Members note that a further report will be presented concerning the contract to be awarded to the new company and associated arrangements once the company is established.

 

149.

Business Case & Procurement Strategy In Relation To Lightning Protection pdf icon PDF 152 KB

Minutes:

Councillor Lisa Homan stated that the proposal was to ensure all Council buildings within the housing stock that required lightning protection were fitted with adequate lightning protection, which complied with the regulations and the Council’s Health and Safety policy. Councillor Homan recommended the report for approval.

 

 

RESOLVED:

 

1.    That following completion of the remaining surveys and due to the specialist nature of the work a restrictive procurement exercise be implemented to carry out lightning protection remedial work to all Council blocks of residential dwellings that do not comply with current regulations.

 

2.    That the expenditure of £472,000 be approved.

 

150.

Business Case & Procurement Strategy: The Procurement Of LED Lighting For Residential Blocks And Estate Column Lighting pdf icon PDF 293 KB

Minutes:

Councillor Lisa Homan stated thatthe main drivers for investing in LED Lighting were to reduced energy consumption, reducing the Council’s carbon footprint and lower maintenance costs. This was a positive step towards becoming the country’s greenest borough.

 

 

RESOLVED:

 

1.    That the existing residential block and estate lighting be replaced with LED equivalent which is consistent with the Council’s aim of being the Greenest Borough in the Country.

 

2.    That the Business Case and Procurement Strategy for LED Lighting for Residential Blocks and Estate Column Lighting procurement (at Appendix 1) be approved.

 

 

151.

Business Case & Procurement Strategy In Relation To The Procurement Of A Landscape Contractor For Frank Banfield Park pdf icon PDF 156 KB

Additional documents:

Minutes:

Councillor Wesley Harcourt stated that the proposed landscape works to Frank Banfield Park would provide high quality outdoor space for residents. The Friends of Frank Banfield park proposed the creation of a community garden within the park, and worked closely with Parks officers to agree improvements to the park.

 

 

RESOLVED:

 

1.    That in accordance with the Council’s Contracts Standing Orders 8.12 and 10.2 Cabinet approves the Business Case & Procurement Strategy for the procurement of a contractor complete landscaping works at Frank Banfield Park as set out in Appendix 1.

 

2.    To note that the works have an estimated value of £300,000.

 

152.

Award Of Contract For Contracts And Procurement Legal Advice pdf icon PDF 138 KB

This report has an appendix which contains information exempt within the meaning of Schedule 12A to the Local Government Act1972 and is not for publication. The appendix has therefore been circulated to Cabinet Members only.

 

Any discussions on the contents of an exempt appendix will require Cabinet to pass the proposed resolution identified at the end of the agenda to exclude members of the public and the press from the proceedings for that discussion.

 

 

Additional documents:

Minutes:

Councillor Max Schmid stated that this report proposed to award a further contract for 12 months to Sharpe Pritchard Solicitors to carry on providing contract and procurement legal advice to the Council.  Councillor Schmid recommended the report for approval.

 

 

RESOLVED:

 

1.    That the Council call off the London Boroughs Legal Alliance (“LBLA”) Framework in order to award a 12 months contract for contract and procurement legal advice from 1st April 2019.

 

2.    That Cabinet award a contract to Sharpe Pritchard Solicitors for contract and procurement legal advice from 1st April 2019 and that the value of the contract outlined in the exempt appendix A be noted.

 

3.    That authority be delegated to the Assistant Director of Legal and Democratic Services, in consultation with the Cabinet Member for Finance and Commercial Services, to finalise the terms and conditions of this contract and to take any other necessary steps to implement the decision in 2 above.

 

 

153.

Costs of the interim housing repairs delivery model pdf icon PDF 330 KB

This report has appendices which contain information exempt within the meaning of Schedule 12A to the Local Government Act1972 and are not for publication. The appendices have therefore been circulated to Cabinet Members only.

 

Any discussions on the contents of an exempt appendix will require Cabinet to pass the proposed resolution identified at the end of the agenda to exclude members of the public and the press from the proceedings for that discussion.

 

Additional documents:

Minutes:

Councillor Lisa Homan stated that this report updated on progress and recommended the approval of additional expenditure.

 

RESOLVED:

 

1          To approve a one-off annual revenue budget of £22.2m for the interim repairs model, of which £18.1m will be funded from existing Property & Compliance division budgets within the Housing Revenue Account for 2019/20 and £4.1m will be funded as a one-off appropriation from the Housing Revenue Account General Reserve.

 

2          To approve additional implementation and mobilisation costs of £782,000, in additional to the £930,000 already approved by Cabinet. The additional £782,000 will be funded from the Housing Revenue Account Transformation earmarked reserve.

 

3          To approve the transfer of the Housing Revenue Account Parking Charges Review earmarked reserve balance of £500,000 to the Transformation earmarked reserve.

 

4          To approve (within the annual revenue budget of £18.1m supplemented by a one-off reserve payment of £4.1m, referred to above) the creation of the following posts:

 

(a) the new Customer Service Centre posts, detailed in section 4.5, at a cost of £1,700,491 per annum

(b) the new posts within the Council’s in-house Direct Labour Organisation (DLO), detailed in section 4.23, at a cost of £2,351,960 per annum

(c) the new posts within Growth and Place’s clienting structure, detailed in section 4.30 at a cost of £607,319

 

154.

Community Schools Programme - approval of school renewal strategy and procurement of inclusive design team pdf icon PDF 163 KB

This report has an appendix which contains information exempt within the meaning of Schedule 12A to the Local Government Act1972 and is not for publication. The appendix has therefore been circulated to Cabinet Members only.

 

Any discussions on the contents of an exempt appendix will require Cabinet to pass the proposed resolution identified at the end of the agenda to exclude members of the public and the press from the proceedings for that discussion.

 

Additional documents:

Minutes:

1.      That Cabinet approves the strategic case for a school renewal programme which has three core aims:

 

·                    to re-provide modern, fit for purpose schools to support the borough’s ambition to give children the best start in life;

·                    to support the funding of education in Hammersmith and Fulham including the future repair and planned maintenance requirements across the school community; and

·                    to fund school development through the creation of badly needed affordable housing which will help maintain the borough’s vibrant social mix.

 

2.      That Cabinet approves Flora Gardens Primary School and Avonmore Primary Schools being the first projects within this programme and that further work be undertaken to produce a business case and proceed to planning application stage as appropriate.

 

3.      That Cabinet approve the procurement strategy to appoint a design team, client design advisor, and cost consultant for the re-provision of Flora Gardens Primary School and Avonmore Primary School as set out in the exempt Appendix A, and delegate the decision as to which of the two recommended frameworks to use to the Strategic Director for Growth and Place.

 

4.      That Cabinet approves associated budget of up to £2,534,757 required for the initial business case, design and survey costs.

 

5.      That Cabinet approves the design and survey costs of up to £2,534,757 will be funded from grants, developer contributions and reserves and delegates identification and approval of funding to the Strategic Director of Finance and Governance in consultation with the Cabinet Member for Finance and Commercial Services.

 

6.      That Cabinet approves the initial allocation of £506,000 of the total £2,534,757, from unallocated capital grant balances to fund design and survey costs to RIBA stage 1 (outline scheme plan).

 

7.      That Cabinet delegates the decision to commit expenditure to progress from RIBA stage 1 (outline scheme plan) to RIBA stage 3 (developed design) to the Strategic Director for Growth and Place, in consultation with the Strategic Director for Finance and Governance and the Strategic Director for Children’s Services.

 

8.      To delegate the award of the contract for design services to the Strategic Director for Growth and Place in consultation with the Cabinet Member for the Economy and the Arts.

 

9.      That Cabinet notes the recommended approach to stakeholder and resident engagement in the design process.

1.      That Cabinet approves the strategic case for a school renewal programme which has three core aims:

 

·                    to re-provide modern, fit for purpose schools to support the borough’s ambition to give children the best start in life;

·                    to support the funding of education in Hammersmith and Fulham including the future repair and planned maintenance requirements across the school community; and

·                    to fund school development through the creation of badly needed affordable housing which will help maintain the borough’s vibrant social mix.

 

2.      That Cabinet approves Flora Gardens Primary School and Avonmore Primary Schools being the first projects within this programme and that further work be undertaken to produce a business case and proceed to planning application stage as appropriate.

 

3.      That Cabinet approve the procurement strategy  ...  view the full minutes text for item 154.

155.

Purchase The Former White City Health Centre On White City Estate From NHS Property Services pdf icon PDF 137 KB

This report has two appendices which contain information exempt within the meaning of Schedule 12A to the Local Government Act1972 and are not for publication. The appendices have therefore been circulated to Cabinet Members only.

 

Any discussions on the contents of an exempt appendix will require Cabinet to pass the proposed resolution identified at the end of the agenda to exclude members of the public and the press from the proceedings for that discussion.

 

Additional documents:

Minutes:

Councillor Andrew Jones stated that the acquisition of the adjoining site to the White City Estate area would provide the opportunity to develop and deliver genuine affordable housing.

 

 

RESOLVED:

 

1.            To agree to delegate authority to the Strategic Director of Growth & Place in consultation with the Cabinet Member for the Economy and the Arts, the Cabinet Member for Housing and the Assistant Director of Legal and Democratic Services, to negotiate with the NHS Property Services and finalise any legal documents necessary to complete the purchase of the site.

 

2.            To acquire the White City Health Centre and note that the initial valuation set out in the exempt Appendix 2 is subject to further negotiations. The authority to commit to this budget to purchase the site is partly from the existing approved capital budget for Decent Neighbourhood Schemes.

 

3.            To approve an addition to the Capital Programme Decent Neighbourhood Schemes to be funded from RtB 1-4-1 receipts and borrowing in respect of this purchase. 

 

156.

Direct Award Of Health Visiting And School Nursing Contracts pdf icon PDF 123 KB

This report has an appendix which contains information exempt within the meaning of Schedule 12A to the Local Government Act1972 and is not for publication. The appendix has therefore been circulated to Cabinet Members only.

 

Any discussions on the contents of an exempt appendix will require Cabinet to pass the proposed resolution identified at the end of the agenda to exclude members of the public and the press from the proceedings for that discussion.

 

Additional documents:

Minutes:

1.    That Cabinet grants a waiver of the usual tendering requirements of Contract Standing Orders (CSO) on the grounds of extreme urgency and because this is in the Council’s overall interests, as provided for in CSO 3, in relation to the School Nursing Service and the Health Visiting Service.

 

2.    That Cabinet approves a direct award of contract to Central London Community Healthcare NHS Trust (CLCH) from 1 April 2019 to 31 March 2020 with provision for four contract extensions each of three months at the contract price set out in the exempt appendix.

 

3.    That Cabinet delegates to the Strategic Director of Social Care & Public Services Reform in consultation with Cabinet Member for Health and Adult Social Care the decisions on whether the contract extensions set out in paragraph 2 should be exercised.

 

157.

Forward Plan of Key Decisions pdf icon PDF 201 KB

Minutes:

The Key Decision List was noted.

158.

Any other business

LOCAL GOVERNMENT ACT 1972 - ACCESS TO INFORMATION

 

Proposed resolution:

 

Under Section 100A (4) of the Local Government Act 1972, that the public and press be excluded from the meeting during the consideration of the following items of business, on the grounds that they contain the likely disclosure of exempt information, as defined in paragraph 3 of Schedule 12A of the said Act, and that the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.       

Minutes:

None.