Agenda and minutes

Community Safety and Environment Policy and Accountability Committee - Tuesday, 12th April, 2016 7.00 pm

Venue: Committee Room 1 - Hammersmith Town Hall. View directions

Contact: Ainsley Gilbert 

No. Item


Minutes pdf icon PDF 170 KB

To approve the minutes of the meeting held on 2 March 2016.




That the minutes of the meeting held on 2 March 2016 be approved as a correct record and signed by the Chair.


Apologies for absence


Apologies for absence had been received from Councillor Steve Hamilton.


Declarations of interest

If a Committee member has any prejudicial or personal interest in a particular item they should declare the existence and nature of the interest at the commencement of the consideration of that item or as soon as it becomes apparent.


At meetings where members of the public are allowed to be in attendance and speak, any Councillor with a prejudicial interest may also make representations, give evidence or answer questions about the matter. The Councillor must then withdraw immediately from the meeting before the matter is discussed and any vote taken unless a dispensation has been obtained from the Standards Committee.


Where Members of the public are not allowed to be in attendance, then

the Councillor with a prejudicial interest should withdraw from the meeting whilst the matter is under consideration unless the disability has been removed by the Standards Committee.



There were no declarations of interest.


Public Participation

To invite questions from members of the public present.


Members of the public with more complex issues are invited to submit their questions in advance in order to allow a more substantive answer to be given. Questions can be sent to the contact officer shown on the front page of the agenda.



The Chair invited members of the public present to make any comments in relation to issues on the agenda as part of that item.



Additional documents:


David Gawthorpe, deputy team leader, development plans team, explained that his team was responsible for writing the council’s planning policies. At present the council had two adopted planning policies: the core strategy and the development management local plan. All planning authorities were required to publish a monitoring report on the operation of their planning policies at least annually. The monitoring report included key indicators, and covered areas such as sustainability, performance against benchmarks, the adoption of neighbourhood plans and thee duty to cooperate with neighbouring planning authorities.


Mr Gawthorpe explained that the council had a target of 1031 new homes per year. The number of homes completed in 2014-15 was 1147, which exceeded the target, and although it was 8 less than 2013-4 it was significantly higher than the 422 homes completed in 2012-13. The number of homes given planning permission in 2014-15 was 4774, which was a significant drop on the 6563 approved in 2013-14, however, this figure was inflated because of the massive nature of the Earl’s Court scheme which had been approved in that year.


Only 11 percent of the units approved, and 18 percent of those completed, were classed as affordable, compared to a target of 40 percent. These figures had been reduced by developers making use of viability assessments which allowed them not to provide affordable housing. 68 percent of permitted conversions created flats with two or more bedrooms, which provided the borough with more family sized accommodation.


The employment rate had increased to 77 percent, whilst the number of working age people on out of work benefits had fallen from 2.5 percent to just 1.8 percent.


Environmental indicators were good, with the amount of carbon dioxide generated per capita falling from 5.6 tonnes in 2013-14 to 5.4 tonnes in 2014-15. On site renewable energy generation continued to be included in applications. Usage of private transport, such as cars and motorbikes, had fallen over the year, whilst the proportion of trips made by public transport had increased.


Councillor Dewhirst asked when planning permission had been granted for the homes counted in the figures for 2014-15, as he recognised that some of the schemes had been submitted well before April 2014. David Gawthorpe explained that the date used was the date the decision notice was issued, which might be much later than the Planning and Development Control Committee meeting which gave approval for the development as S.106 agreements were debated before a decision was issued.


A resident asked whether the council knew if the family sized homes being built were being bought and lived in by families. David Gawthorpe said that this was not monitored; he explained that the Mayor of London’s definition for family sized homes was used as the basis for the indicator. He confirmed that HMOs would not be counted as family sized accommodation.


Councillor Harcourt noted the good work the borough was doing to promote cycling and asked whether the shift towards cycling was monitored in the report. David Gawthorpe agreed to  ...  view the full minutes text for item 53.



Additional documents:


Sue Harris, director of cleaner, greener and cultural services, explained that a Futures Board had been held recently to discuss waste and street cleaning. This had brought cabinet members, officers and stakeholders together to discuss the issues. This meeting had decided to set up three task and finish groups on communications, performance management and the relationship of the service and contractor with private sector and social landlords. These groups were due to report back to the leader of the council in September 2016.


Kathy May, head of waste and street enforcement, updated the committee on actions taken since the last meeting. Serco had looked into reporting options for frontline staff, but the initial quotes for the technology required had been prohibitive. Further investigations were planned. At Lakeside Road longer patrols were planned to cover the whole day to try to prevent dumping. Stickers had been distributed to residents however these had been withdrawn as they had created negative publicity about the council; there had been limited demand for the stickers so it was not proposed to reprint them. ‘A boards’ had been successful in reducing dumping, especially when first installed in a location and so it was proposed to purchase more of these and to move them around regularly. Street scene enforcement now had access to CCTV in their offices, but this had proven to be less helpful than had been hoped, as the quality of the images was often not good enough to allow officers to prosecute offenders.


Sue Harris asked whether the committee would support the use of CCTV images on posters in the vicinity of fly-tip sites in order to help identify offenders and deter further dumping. The Chair asked whether officers would be able to prosecute on the basis of a photograph being identified. Kathy May explained that it would depend on what other evidence was available; it was thought however, that seeing the photograph might encourage offenders to admit to their crime when questioned, and deter others. Councillor Dewhirst said that he supported the idea, but that if it proved difficult to use real pictures of offenders, the deterrent effect of a mocked up photo of someone dumping rubbish on a poster might be worthwhile. Councillor Harcourt suggested that the number of fines issued in an area could be added to the poster. Councillor Holder suggested that the pictures could be posted on the council’s website to try to identify offenders. A resident agreed that the posters would be a good deterrent.


Councillor Dewhirst said that many of the issues with fly-tipping were caused by the transient nature of some of the borough’s population. He suggested that more education was needed for new residents and asked whether the council ran a service for people who were moving out. Kathy May explained that the service was trying to get waste information included in council tax notices, so that new residents would know how to dispose of waste, and that a cheap bulky waste service was offered,  ...  view the full minutes text for item 54.


Work Programming

The Committee is asked to suggest any ideas for items to be considered at future meetings.



Councillor Dewhirst asked that the work programme for the committee be added to all future agendas. He also asked for an item on Street Markets to be brought to a future meeting.


Dates of future meetings

Meetings will be held on the following dates:

-       28 June 2016

-       21 September 2016

-       16 November 2016




Members noted that the next meeting would be held on 28 June 2016.