Agenda and minutes

Community Safety and Environment Policy and Accountability Committee - Monday, 21st September, 2015 7.00 pm

Venue: Small Hall - Hammersmith Town Hall. View directions

Contact: David Abbott 

No. Item


Minutes pdf icon PDF 222 KB

To approve and sign the minutes of the meeting held on 9 June 2015.




That the minutes of the meeting held on 9 June 2015 be approved as a correct record and signed by the Chair.



Apologies for absence


Apologies for absence were received from Cllr Dewhirst.



Declarations of interest

If a Committee member has any prejudicial or personal interest in a particular item they should declare the existence and nature of the interest at the commencement of the consideration of that item or as soon as it becomes apparent.


At meetings where members of the public are allowed to be in attendance and speak, any Councillor with a prejudicial interest may also make representations, give evidence or answer questions about the matter. The Councillor must then withdraw immediately from the meeting before the matter is discussed and any vote taken unless a dispensation has been obtained from the Standards Committee.


Where Members of the public are not allowed to be in attendance, then

the Councillor with a prejudicial interest should withdraw from the meeting whilst the matter is under consideration unless the disability has been removed by the Standards Committee.



There were no declarations of interest.


Public Participation

To invite questions from members of the public present.


Members of the public with more complex issues are invited to submit their questions in advance in order to allow a more substantive answer to be given. Questions can be sent to the contact officer shown on the front page of the agenda.



The Chair invited members of the public present to make any comments in relation to issues on the agenda as part of that item.


Future Waste and Street Cleansing Services – Involving the Citizen pdf icon PDF 180 KB

This report considers how to engage the community to help the Council maintain high quality street scene and waste services during forthcoming years of financial constraint.


The Committee received a report from the Director for Cleaner, Greener & Cultural Services outlining the challenges to the Council caused by rubbish dumping and maintaining the street scene. Officers explained that the Council had focussed on the issue of flytipping for several months but despite the increased resources allocated, it remained a concern. The Council was therefore seeking to use a wider dialogue with the community to tackle it together and to develop ways of working with residents more positively. Enforcement through prosecutions had proven to be time-consuming and resource-intensive as clear evidence was needed to link dumped rubbish with the offender, which was often very difficult. As such, residents were invited to suggest ways in which the Council could work with them to improve the Borough’s streets.


A member of the public present explained that he appreciated the time and effort put into the issue by the Council and had attended multiple site visits with officers. However the problems persisted with only a slight improvement: more bins had been installed, but they were still overflowing with people dumping their rubbish on the incorrect day. He also acknowledged the work by Serco to clear flytipping within 24 hours or being reported, but it was still occurring. He argued that the root of the problem was that in much of the Borough’s terraced housing there was insufficient space to store rubbish, which prompted people to dump their rubbish on the pavement and make the area look like a tip. He was particularly concerned in light of the anticipated further budget cuts to the service. He argued that more needed to be done to improve the infrastructure of properties to remove the incentive to dump on the streets. This was especially true of larger houses that had been adapted into Houses of Multiple Occupancy (HMOs), which increased the number of households and therefore rubbish produced. He suggested that as the worst offenders, there should be an additional levy applied to HMOs to fund the additional costs of maintaining tidy streets.


Another member of the public expanded on the issues caused by HMOs and how the basements of such buildings were traditionally used for waste storage but this was no longer practical so rubbish was often left on steps and the pavement. New tenants moving into such properties were not instructed by their landlords of the required rubbish disposal procedures and so rubbish was left out incorrectly in leaking supermarket carrier bags that there often then attacked by foxes, creating more mess. Black rubbish sacks and recycling bags should be issued to new tenants at the landlords’ expense and property managers should be required to instruct new residents. He also described how at properties without sufficient storage space, additional rubbish collections had been arranged. It was suggested that these could be increased, with the costs passed onto the landlords.


Officers reported that they acknowledged the need for greater interaction with landlords. Work on this had begun, but it was agreed that  ...  view the full minutes text for item 15.


Air Quality pdf icon PDF 201 KB

This report covers the findings of the air quality update and screening assessment and the development of a revised Air Quality Action Plan.

Additional documents:


The Committee received a report from the Environmental Quality Manager presenting the Council’s 2015 update on air quality in the Borough. Mr John Griffiths, Chair of hfcyclists, also presented a report on his group’s work to monitor air quality at a range of heights around Shepherds Bush Green and the Hammersmith Gyratory. The data from hfcyclists appeared to suggest that air quality levels were worse than at the locations measured in the Council report. Another finding from hycyclists was that NO2 levels were 30% higher at pushchair height.


Officers explained that like other authorities, the Council was required to improve air quality to a defined level by 2030, but that predictions based on recent years suggested this would be extremely unlikely. Officers explained that this was an issue that would require action on a larger scale than a single borough, and so they continued to lobby the GLA and Government for more coordinated action.


The Committee discussed how certain driving increased pollution, such as excessive braking and acceleration, and how road surfaces and the wear on tyres also played a part. There had been some initial work to quantify the impact of greener driving, but this was not yet finished. The Chair suggested that if the impact could be quantified, then it would be easier to persuade people to change their driving style. Officers explained that it was a significant challenge as many people resented being told how to drive. However there was a potential opportunity with large Council contractors, for whom meeting green driving standards could be made a prerequisite for contract awards. Members also discussed the potential to design-out pollution with increased water features and foliage.


The decision by TfL to not expand the Ultra Low Emission Zone to Hammersmith & Fulham was also discussed. It was felt that the case for including the Borough should be easy to make, but it was acknowledged that many other boroughs also wanted the Zone expanded. Regardless of designation, it was hoped that there would be a knock-on effect as buses and taxis travelling in and out of the Borough would have to meet the standards of the Zone.



That the report be noted.



Parking Task Group Report pdf icon PDF 121 KB

This report details the findings and recommendations of a task group set up to review parking arrangements across the borough and explore options for how they could be altered to address resident concerns.


The Committee received a report from the Scrutiny Manager outlining the work of the Parking Task Group, which had been created following a meeting of the PAC where members of the pubic raised concerns regarding parking the Borough. It was agreed that the issues raised by the Task Group would not be resolved immediately and that an ongoing Parking Issues Board should be created to replace the Task Group and provide an ongoing member-level sounding board to inform the Council’s parking policies.


Noting the Task Group’s discussions on facilitating cashless payments for parking and the use of smartphone applications, the Cabinet Member confirmed that the feedback had been taken on board and that a Cabinet decision to implement many of the suggestions was expected in October. Members of the Committee welcomed this and asked if a report could be prepared which detailed how the suggestions and comments put forward by the Task Group had been reflected in the final decisions taken.

Action: Edward Stubbing



That the Committee note the work of the Parking Task Group and recommend that the Cabinet Member for Environment, Transport & Residents Services establish a Parking Issues Board to replace the work of the Parking Task Group.



Work Programming pdf icon PDF 144 KB

The Committee is asked to note the work programme of future items.


Members requested that a report on the Borough’s cemeteries be considered by a future meeting, which identified the key challenges and priorities and recognised the recent awards won at the Margravine cemetery.



That the proposed work programme be agreed.



Dates of future meetings

The following meetings are scheduled:

·         18 November 2015

·         18 January 2016

·         2 March 2016

·         12 April 2016


The dates of future meetings were agreed as follows:

·         18 November 2015

·         18 January 2016

·         2 March 2016

·         12 April 2016