Agenda and draft minutes

Wormwood Scrubs Charitable Trust Committee
Wednesday, 19th December, 2018 7.00 pm

Venue: Kathy Dolan Centre, 78 White City Close, W12 7DZ

Contact: Amrita Gill  Tel: 020 8753 2094

Items
No. Item

1.

Minutes of the last meeting pdf icon PDF 157 KB

To approve as an accurate record, and the Chair to sign, the minutes of the meeting held on 19 September 2018.

 

Minutes:

RESOLVED:

The minutes of the meeting held on December 2018 were approved and signed by the Chair.

2.

Apologies for absence

Minutes:

Apologies for absence were received from Farrah Rossi (Principle Planning Projects Officer)

3.

Declarations of interest

If a Councillor has a disclosable pecuniary interest in a particular item, whether or not it is entered in the Authority’s register of interests, or any other significant interest which they consider should be declared in the public interest, they should declare the existence and, unless it is a sensitive interest as defined in the Member Code of Conduct, the nature of the interest at the commencement of the consideration of that item or as soon as it becomes apparent.

 

At meetings where members of the public are allowed to be in attendance and speak, any Councillor with a disclosable pecuniary interest or other significant interest may also make representations, give evidence or answer questions about the matter.  The Councillor must then withdraw immediately from the meeting before the matter is discussed and any vote taken.

 

Where Members of the public are not allowed to be in attendance and speak, then the Councillor with a disclosable pecuniary interest should withdraw from the meeting whilst the matter is under consideration. Councillors who have declared other significant interests should also withdraw from the meeting if they consider their continued participation in the matter would not be reasonable in the circumstances and may give rise to a perception of a conflict of interest.

 

Councillors are not obliged to withdraw from the meeting where a dispensation to that effect has been obtained from the Audit, Pensions and Standards Committee.

Minutes:

There were no declarations of interest.

 

4.

Managers Report pdf icon PDF 195 KB

The Committee is asked to note all matters in this report, including Appendix 1, a report on options for the Linford Christie Stadium Site.

 

The Committee is also asked to agree to complete a joint public consultation with the Council on the options for the Linford Christie Outdoors Sports Stadium for a period of 12 weeks, as set out in Appendix 1.

Additional documents:

Minutes:

Wormwood Scrubs Development Manager Update

Richard Gill provided an overview and noted that the procurement of consultants to manage the design of the Alternative Ecological Mitigation (AEM) works had been launched. Questionnaire’s from prospective tenders were due to be received on 20 December.

 

Japanese Knotweed Removal needed to be removed before any AEM proposal could be implemented on the embankment - the first treatment had now been completed.

 

Richard Gill said that works relating to the flooding at the Pony Centre had commenced. An overflow would be connected with the surface water drains of the Kensington Aldridge Academy (KAA) site to prevent future issues.

 

Stephen Waley-Cohen asked what action had been taken following an enquiry made to the Friends of Wormwood Scrubs relating to works carried out by UKPN adjacent Mitre Bridge. Vegetation within the Local Nature Reserve had been damaged. This was of concern as the area was known to be a valuable habitat for invertebrates. In response Richard Gill said that a management plan and mitigation had been proposed by UKPN and a response was sent to the individual encouraging their involvement around the management of the Scrubs.

The Chair asked for further clarification around how the treatment for the Japanese knotweed was progressing, Richard Gill explained that the very dry summer may have an impact on how effective the treatment was. It was too early to establish the results of the current treatment. However, an assessment would be made in spring once it started growing again to ascertain if any changes needed to be made to the proposed treatment.

 

Forest Schools

Mahmood Siddiqi noted that forest schools were an innovative approach to outdoor play and education where children used local woodlands on a regular basis to learn about the natural environment. The Council were keen on exploring this initiative and asked whether the Committee supported this in principle.

 

The Chair welcomed the idea and the Committee agreed. The Chair said that this linked in well with the Biodiversity Commission report and the aspiration for an Ecology Centre. The Chair said that he was keen to meet with Joe Brown, Head of The Old Oak Primary School to discuss the potential of an improved access route to the woodland area.

 

Miriam Shea asked for clarification around what works would be carried out to open a route through the woodland planting in relation to the activity planned by Idverde. Richard Gill explained that this would mainly involve cutting off lower branches of trees for accessibility purposes.

 

Re-Routing Stamford Brook Sewer Legal Agreement

Richard Gill provided an update and explained that there was a possibility that they may revert to their original plan, however details were to be finalised.

 

 

Parks Manager Update

Ian Ross explained that litter remained an ongoing issue at the site and the onsite team were working hard to keep on top of this.

 

The Chair asked what action had been taken against the sports teams to minimise some of the concerns caused by litter. Ian Ross  ...  view the full minutes text for item 4.

5.

Exclusion of the Public Press

That under Section 100A(4) of the Local Government Act 1972, that the public and press be excluded from the meeting during the consideration of the following items of business, on the grounds that they contain the likely disclosure of exempt information, as defined in paragraph 3 of Schedule 12A of the said Act, and that the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

Minutes:

That under Section 100A (4) of the Local Government Act 1972, that the public and press be excluded from the meeting during the consideration of the following items of business, on the grounds that they contain the likely disclosure of exempt information, as defined in paragraph 3 of Schedule 12A of the said Act, and that the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

6.

Exempt Minutes of the Previous Meeting

To approve the exempt minutes of the meeting held on 19 September

Minutes:

The exempt minutes of the meeting held on 18 September 2018 were approved and signed by the Chair.

 

7.

Managers Report - Exempt Appendix 2

Appendix 2 of the Manager’s Report contains exempt information

Minutes:

Appendix 2 of the Manager’s Report was noted.