Agenda and minutes

Wormwood Scrubs Charitable Trust Committee
Thursday, 22nd June, 2017 7.00 pm

Venue: TBC

Contact: Amrita Gill  Tel: 020 8753 2094

Items
No. Item

1.

Appointment of Chair and Vice Chair

The committee is asked to appoint a Chair and a Vice-Chair for the 2017-18 Municipal Year.

Minutes:

RESOLVED

That Councillor Wesley Harcourt be appointed as the Chair of the Wormwood Scrubs Charitable Trust for municipal year 2017-18.

 

That Councillor Joe Carlebach be appointed as the Vice-Chair of the Wormwood Scrubs Charitable Trust for municipal year 2017-18.

2.

Appointment of Co-opted members pdf icon PDF 223 KB

The committee is asked to approve the appointment of two non-voting co-opted members.

Minutes:

RESOLVED

The Committee agreed the appointments of the following non-voting co-opted members:

- Sir Stephen Waley-Cohen

- Miriam Shea

3.

Minutes of the last meeting pdf icon PDF 231 KB

To approve the minutes of the meeting held on 20 March 2017.

Minutes:

RESOLVED

The minutes of the meeting held on 6 December 2017 were approved and signed by the Chair.

4.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor Elaine Chumnery, Mark Jones (Director for Finance and Resources), Farrah Rossi (Project Manager), Richard Duffill, Mike Rumble (Parks Inspector) and Jem Kale (Events).

 

Apologies for lateness were received from Ian Ross.

 

5.

Declarations of interest

If a Councillor has a disclosable pecuniary interest in a particular item, whether or not it is entered in the Authority’s register of interests, or any other significant interest which they consider should be declared in the public interest, they should declare the existence and, unless it is a sensitive interest as defined in the Member Code of Conduct, the nature of the interest at the commencement of the consideration of that item or as soon as it becomes apparent.

 

At meetings where members of the public are allowed to be in attendance and speak, any Councillor with a disclosable pecuniary interest or other significant interest may also make representations, give evidence or answer questions about the matter.  The Councillor must then withdraw immediately from the meeting before the matter is discussed and any vote taken.

 

Where Members of the public are not allowed to be in attendance and speak, then the Councillor with a disclosable pecuniary interest should withdraw from the meeting whilst the matter is under consideration. Councillors who have declared other significant interests should also withdraw from the meeting if they consider their continued participation in the matter would not be reasonable in the circumstances and may give rise to a perception of a conflict of interest.

 

Councillors are not obliged to withdraw from the meeting where a dispensation to that effect has been obtained from the Audit, Pensions and Standards Committee.

 

 

 

Minutes:

There were no declarations of interest.

6.

Managers Report pdf icon PDF 562 KB

The Committee is asked to approve the terms of the deal with UK Power Networks and authorise officers to carry out the necessary advertising and, unless there are objections, enter into the necessary legal agreements for the Trust.

Minutes:

HS2 Bill – Proposed Wetland Mitigation Legal Agreement

Dave Page reported that officers met with HS2 in May to progress the project. It was agreed that a development manager would be appointed to oversee the project. It was hoped that an officer would be in post by September/October 2017. Stephen Waley-Cohen asked if there would be an opportunity to meet with the development manager once appointment had taken place. Dave Page said that if a manager was identified prior to the next Committee meeting it would be useful for he/she to attend.

 

HS2 Bill – Re-Routing Stamford Brook Sewer Legal Agreement

Dave Page noted that officers had secured a legal agreement from HS2 regarding the re-routing of the Stamford Brook sewer through the northern edge of the scrubs.

 

Councillors expressed some concerns regarding the borehole covers and whether they could be tampered with, removed or if someone could fall in. Dave Page in reference to Appendix 1, noted that the boreholes were approximately 150mm-200mm in diameter and therefore it would not be possible for a person or child to fall in. HS2 had also confirmed that they would be locked and would only be opened using, a hex head specialist hammer used by contractors. Councillor Joe Carlebach asked who held legal liability and how many boreholes there were in total. Dave Page responded that he would provide an update on this and noted that there were 10 along the route.                                                    Action: Farrah Rossi

 

UK Power Networks

Dave Page noted that further discussions were held with UKPN and proposal 3 was made, on 29 March to push for a better deal. The UKPN’s final offer was option 4 and officers recommended that this offer at a value of £193,542 was accepted by the trust.

 

Councillor Joe Carlebach asked how the value of £193,542 was accounted for i.e. one payment or smaller payments spread across 7 years. Dave Page noted that officers would consider the most beneficial option and feedback would be provided at the next Committee meeting.

Action: Mark Jones

 

Filming and Events Update

Dave Page reported that the Secret Cinema event had been postponed to July/August 2018 due to the General Elections. A wider consultation had taken place including the Pony Club, Hammersmith Hospital, and Scrubs Prison. Positive feedback had been received from all parties. He added that the Winter Wonderland project had also been put on hold due to the General Elections. Friends of Wormwood Scrubs would be consulted in June 2017.

 

Councillor Wesley Harcourt highlighted that the Council would fully support the opportunity to run a fundraiser event for the Grenfell Tower victims at the Scrubs, if it had been approached. Councillor Joe Carlebach agreed and suggested that other venues such as QPR, Fulham and Chelsea football clubs would also be worth exploring.

 

Community Safety Update

Dave Page noted that dog related incidents had been more apparent this year. He added that six crossbow arrows were found secreted in the bushes near the railway line and were safely  ...  view the full minutes text for item 6.

7.

Date of next meeting

The next meeting is scheduled for 19 September 2017.

Minutes:

The next meeting was scheduled for 19 September 2017.

 

8.

Exclusion of the Public and Press

The Committee is invited to resolve, under Section 100A (4) of the Local Government Act 1972, that the public and press be excluded from the meeting during the consideration of the following items of business, on the grounds that they contain the likely disclosure of exempt information, as defined in paragraph 3 of Schedule 12A of the said Act, and that the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

Minutes:

RESOLVED

That under Section 100A(4) of the Local Government Act 1972, that the public and press be excluded from the meeting during the consideration of the following items of business, on the grounds that they contain the likely disclosure of exempt information, as defined in paragraph 3 of Schedule 12A of the said Act, and that the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

9.

Linford Christie Stadium - Funding and Report on Options (Exempt Item)

This report sets out the current income and expenditure for the Council on the Linford Christie Stadium and associated sports pitches, and the potential for alternative options that could be pursued to secure the long term future of sport and athletics at the site.

Minutes:

The exempt elements of the report were noted.