Agenda and minutes

Wormwood Scrubs Charitable Trust Committee
Monday, 20th March, 2017 7.00 pm

Venue: Woodlane Community Centre, 78 White City Close, W12 7DZ

Contact: Amrita Gill  Tel: 020 8753 2094

No. Item


Minutes of the previous meeting pdf icon PDF 147 KB

To approve the minutes of the meeting held on 6 December 2016


Councillor Elaine Chumnery noted the following correction under 4.13 - Financial Forecast 2016/17:

Delete “Councillor Joe Carlebach asked if it would be possible to negotiate an early payment” and replace it with “Councillor Elaine Chumnery asked if it would be possible to negotiate an early payment”.



The minutes of the meeting held on 6 December 2017 were approved and signed by the Chair.


Apologies for absence


Apologies were received from Miriam Shea.


Apologies for lateness were received from Councillor Joe Carlebach


Declarations of interest

If a Councillor has any prejudicial or personal interest in a particular item

they should declare the existence and nature of the interest at the

commencement of the consideration of that item or as soon as it

becomes apparent.


At meetings where members of the public are allowed to be in

attendance and speak, any Councillor with a prejudicial interest may

also make representations, give evidence or answer questions about

the matter. The Councillor must then withdraw immediately from the

meeting before the matter is discussed and any vote taken unless a

dispensation has been obtained from the Standards Committee.


Where Members of the public are not allowed to be in attendance, then

the Councillor with a prejudicial interest should withdraw from the

meeting whilst the matter is under consideration unless the disability has

been removed by the Standards Committee.


There were no declarations of interest.


Managers Report pdf icon PDF 485 KB

The Committee is asked to approve the proposed budget for 2017/18.



HS2 Bill

Farrah Rossi noted that the HS2 Act 2017 was given Royal Assent on 23rd February. Officers would meet with HS2 in March to develop the wetland mitigation and Stamford Brook sewer project and update the trust on any progress.


HS2 Proposed Ground Investigations

Farrah Rossi noted that HS2 Ltd were due to start ground investigations in the Old Oak Common station area in March. These would include eight cone penetration tests going into a maximum depth of 30m with two locations also having rotary borehole depth to approximately 70m. The holes would be designed as ‘permanent’, however there was a possibility for them to be filled in if the council requested. Although the council may wish to keep them for their own monitoring purposes.


Councillor Wesley Harcourt asked how the construction and maintenance of the boreholes would be managed by HS2 and if access would be required to the site at various times and the likely impact this would have. He also requested for the timescales and working method to be made publicly available well in advance. Farrah Rossi responded that a meeting would be held on 21 March 2017 with HS2 to understand the impact of the ground investigations on Wormwood Scrubs and the committee would be updated.


ACTION: Farrah Rossi



OPDC Wormwood Scrubs Survey Questionnaire – Aug-Sept 2016

Dave Page reported that as a result of the Mayoral Review of the OPDC and delay in a chair being appointed to the OPDC Board, the report on the outcome of the survey had not yet been published. OPDC were expected to appoint a chair imminently and were planning to publish the results alongside the next draft OPDC local plan.


Filming and Events Update

Jem Kale reported that there had been agreements with Secret Cinema to hold an experimental screening event in August 2017. This was a low risk mass participation event and the proposed daily capacity was up to 5,000. He noted that they were offering community input which would be beneficial for residents. Negotiations were at the final stage and the committee would be updated in a couple of weeks.


Councillor Wesley Harcourt queried where the event would be held. Jem Kale said it would take place at the north-eastern corner near Scrubs Lane.


Councillor Elaine Chumnery asked if the Redgra area would be used and if temporary structures would be in place during the event. Jem Kale said that a meeting would be held to discuss the protection of the Redgra area and any temporary structures would be removed after the event. Jem Kale commented that he would share the commercial arrangements with the Councillors prior to sign off.

                                                                                                ACTION: Jem Kale


Jem Kale reported that the Winter Event was a large project with significant revenue potential. It would be different to Winter Wonderland as the entertainment would be based around performing arts rather than funfair rides. The organisers had been preparing a defined proposal and an update would be made available soon.                                                  


Councillor Elaine  ...  view the full minutes text for item 4.


Date of next meeting

The next meeting is scheduled for 21 June 2017


The next meeting was scheduled for 21 June 2017.