Agenda and decisions

Decisions made between August and November 2016 - Part 2, Cabinet Members' Decisions
Tuesday, 20th December, 2016

Items
No. Item

1.

Recruitment of Interim Contract Manager pdf icon PDF 177 KB

Decision:

It was agreed that:

1.    The Cabinet member for Commercial Revenue and Resident Satisfaction agree that the Commercial Director recruit an interim manager for Contract Management for an initial period of 12 months.

2.    The estimated cost of £69,600 be funded from the Efficiency Projects Reserve.

2.

Funding of Interim Posts in the Corporate Procurement Team pdf icon PDF 133 KB

Decision:

It was agreed:

1.    That approval is granted for additional funds of up to £80,000 to finance two interim Procurement Officer posts for a period of six months funded from the unallocated contingency.

2.    That suitable interims be sourced as quickly as possible through the Council’s Pertemps framework contract, for a period of 104 days each (i.e. an average of 4 days per week over the six month period).

3.    That the interims contracts with H&F commence at the earliest opportunity.

3.

BID Funding for Additional Policing pdf icon PDF 168 KB

Additional documents:

Decision:

It was agreed:

1.    That the Deputy Leader agrees to the Council varying its current agreement with the Mayor’s Office for Policing and Crime to provide two additional police constables from November 2016 to March 2018 at the estimated cost of £94,500. The council will then recharge the BID the full cost as estimated in the repayment schedule.

2.    That the Deputy Leader approves a waiver to H&F Contract Standing Orders (under CSO 3) for the requirement to complete a competitive tendering exercise (advertise the opportunity and seek 3 quotations)  according to the requirement under CSO 11.2 on the grounds that the contract is covered by legislative exemption .

4.

Heads of Service Leadership Programmes pdf icon PDF 105 KB

Decision:

It was agreed:

That approval be given for expenditure for up to £50,000 plus VAT for a Heads of Service Leadership programme.

5.

ICT Transition - Transformation of Network Services Programme Management pdf icon PDF 174 KB

Decision:

It was agreed:

1.    That approval is given for the continuation of engagement of the current network transition implementation programme resources in the total sum of £63,494 (already funded), the resource to be provided by Agilisys.

2.    That approval is granted to waive the requirement of Contract Standing Orders to seek competitive quotations to achieve the required continuity of service.

6.

Negotiation Skills Training pdf icon PDF 103 KB

It was agreed:

That approval be given for expenditure up to £85,000 plus VAT for three negotiation skills training programmes.

Decision:

It was agreed:

That approval be given for expenditure up to £85,000 plus VAT for three negotiation skills training programmes.

7.

Office 365 Implementation pdf icon PDF 159 KB

Decision:

It was agreed:

1.    That approval is given for the continuation of engagement of the current Office 365 implementation resources in the total sum of £88,860 (already funded), the resource to be provided by Agilisys.

2.    That approval is granted to waive the requirement of Contract Standing Orders to seek competitive quotations to achieve the required continuity of service.

8.

Poverty and Worklessness Commission - Interview Programme with Residents pdf icon PDF 243 KB

Decision:

It was agreed that:

A sum of up to £28,000, secured from Section 106 funds, is made available to Delivery and Value Services for the purpose of conducting an interview programme with borough residents living in poverty and/or worklessness, and to cover associated costs, to inform the work of the Poverty and Worklessness Commission.

9.

Resources Required for Smarter Budgeting pdf icon PDF 160 KB

Decision:

It was agreed that:

The Cabinet Member approve expenditure of £99,425, financed from the MTFS Delivery Risk reserve to fund the Smarter Budgeting team to support development of detailed business cases, to support Budget Challenge sessions in September and begin work to embed the current processes into business as usual.

10.

Senior Leadership Programme pdf icon PDF 167 KB

Decision:

It was agreed that:

That approval be given for expenditure for up to £80,000 plus VAT for a Senior Leadership programme aimed at 20 HFBB Directors.

11.

ICT Service Continuity - Interim Resourcing pdf icon PDF 112 KB

Decision:

It was agreed:

That the Cabinet Member approve the direct procurement from Agilisys to cover H&F’s immediate resource requirements ensuring service continuity and resilience between H&F ICT and the service areas.  These are key staff who will provide continuity and support where ICT has gaps post-TUPE transfer.  The procurement is to be funded by the H&F ICT budget.  The direct award will call-off the contract under Lot 2 of the Framework Agreement set up by Westminster City Council (WCC) for the provision of ICT services commencing on 01 November 2016 for a total of 50 working days at a contract value of £33,000.

12.

ICT Transition Programme and Project Management pdf icon PDF 185 KB

Decision:

It was agreed:

1.    That approval is given for the continuation of engagement of the current interim programme management resource in the total sum of £35,100.00.  The resource is to be provided by Dot-Y-Plus Solutions Ltd.

2.    That approval is granted in this instance to waive the requirement of Contract Standing Orders to seek competitive quotations to achieve the required continuity of service. 

3.    That approval be given for the procurement of a short term engagement of an Agilisys resource for no more than four weeks at a total cost of £13,000 from the service tower 2 Service desk and service management contract with Agilisys, a legally procured Framework agreement.

13.

Standardisation of Network Services (E)

Decision:

Decision taken by the Cabinet Member for Finance on 22 September 2016:

The recommendations in the exempt report were approved.

14.

Replacement of End of Life Blackberrys (E)

Decision:

Decision taken by the Cabinet Member for Finance on 18 July 2016:

The recommendations in the exempt report were approved.

15.

Office 365 - Migrate Remaining Blackberry Mobile Users and Deploy Airwatch Security (E)

Decision:

Decision taken by the Cabinet Member for Finance on 22 September 2016:

The recommendations in the exempt report were agreed.

16.

Appointment of Specialist Legal Advice in Connection with the Managed Services Contract (E)

Decision:

Decision taken by the Cabinet Member for Finance on 17 August 2016:

The recommendations in the exempt report were approved.

17.

Establishing a Shared ICT Service (E)

Decision:

Decision taken by the Cabinet Member for Finance on 15 August 2016:

The recommendations in the exempt report were approved.

18.

Fulham Mortuary Security Enhancements (E)

Decision:

Decision taken by the Cabinet Member for Finance on 27 September 2016:

The recommendations in the exempt report were approved.

19.

Heating Pipework Replacement and Associated Works at the Fulham Public Mortuary (E)

Decision:

Decision taken by the Cabinet Member for Finance on 27 September 2016:

The recommendations in the exempt report were agreed.