Agenda

Audit, Pensions and Standards Committee
Tuesday, 24th September, 2019 7.00 pm

Venue: Meeting Room 1 (2nd Floor) - Shortlands. View directions

Contact: David Abbott 

Items
No. Item

1.

Minutes of the Previous Meeting pdf icon PDF 271 KB

To approve the minutes of the previous meeting and note any outstanding actions.

2.

Apologies for Absence

3.

Declarations of Interest

If a Councillor has a disclosable pecuniary interest in a particular item, whether or not it is entered in the Authority’s register of interests, or any other significant interest which they consider should be declared in the public interest, they should declare the existence and, unless it is a sensitive interest as defined in the Member Code of Conduct, the nature of the interest at the commencement of the consideration of that item or as soon as it becomes apparent.

 

At meetings where members of the public are allowed to be in attendance and speak, any Councillor with a disclosable pecuniary interest or other significant interest may also make representations, give evidence or answer questions about the matter.  The Councillor must then withdraw immediately from the meeting before the matter is discussed and any vote taken.

 

Where Members of the public are not allowed to be in attendance and speak, then the Councillor with a disclosable pecuniary interest should withdraw from the meeting whilst the matter is under consideration. Councillors who have declared other significant interests should also withdraw from the meeting if they consider their continued participation in the matter would not be reasonable in the circumstances and may give rise to a perception of a conflict of interest.

 

Councillors are not obliged to withdraw from the meeting where a dispensation to that effect has been obtained from the Audit, Pensions and Standards Committee.

4.

Annual Audit Letter 2018/19 pdf icon PDF 111 KB

This item presents the annual audit letter and audit fee variation letter from Grant Thornton, the Council’s external auditors.

Additional documents:

5.

Cyber Security Update pdf icon PDF 267 KB

This report gives an overview of the actions undertaken by the Council’s IT team and its suppliers to protect its network and communication channels.

6.

Risk Management Update pdf icon PDF 353 KB

This report provides an update on risk management within the Council and presents a revised sovereign strategy and corporate risk register for consideration.

7.

Internal Audit Quarterly Update pdf icon PDF 191 KB

This report summarises internal audit activity up to 13 August 2019.

8.

Internal Audit Charter 2019 pdf icon PDF 230 KB

In accordance with the requirements of the Public Sector Internal Audit Standards, the Council has an Internal Audit Charter. The Charter is reviewed annually. The Committee is asked to consider the Council’s compliance with its own and other published standards and controls.

Additional documents:

9.

Dates of future meetings

Dates of future scheduled meetings:

·         9 Dec 2019

·         11 Mar 2020