Agenda and minutes

Cabinet
Monday, 14th January, 2019 7.00 pm

Venue: Courtyard Room - Hammersmith Town Hall

Contact: Katia Neale  Tel: 020 8753 2368

Items
No. Item

98.

Minutes of the Cabinet Meeting held on 3 December 2018 pdf icon PDF 168 KB

Minutes:

That the minutes of the meeting of the Cabinet held on 3 December 2018 be confirmed and signed as an accurate record of the proceedings, and that the outstanding actions be noted.

 

99.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Stephen Cowan, Lisa Homan, Andrew Jones and Sue Macmillan.

 

100.

Declaration of Interests

If a Councillor has a disclosable pecuniary interest in a particular item, whether or not it is entered in the Authority’s register of interests, or any other significant interest which they consider should be declared in the public interest, they should declare the existence and, unless it is a sensitive interest as defined in the Member Code of Conduct, the nature of the interest at the commencement of the consideration of that item or as soon as it becomes apparent.

 

At meetings where members of the public are allowed to be in attendance and speak, any Councillor with a disclosable pecuniary interest or other significant interest may also make representations, give evidence or answer questions about the matter.  The Councillor must then withdraw immediately from the meeting before the matter is discussed and any vote taken.

 

Where Members of the public are not allowed to be in attendance and speak, then the Councillor with a disclosable pecuniary interest should withdraw from the meeting whilst the matter is under consideration. Councillors who have declared other significant interests should also withdraw from the meeting if they consider their continued participation in the matter would not be reasonable in the circumstances and may give rise to a perception of a conflict of interest.

 

Councillors are not obliged to withdraw from the meeting where a dispensation to that effect has been obtained from the Audit, Pensions and Standards Committee. 

Minutes:

There were no declarations of interest.

101.

Treasury Management Strategy Mid-Year Review Report 2018/19 pdf icon PDF 150 KB

Minutes:

To note the Annual Treasury Management Strategy 2018/19 mid-year review.

 

 

102.

Capital Programme Monitor & Budget Variations, 2018/19 (Second Quarter) pdf icon PDF 311 KB

Minutes:

1.    To approve the proposed budget variations to the capital programme totalling £15m (summarised in Table 1 and detailed in Appendix 2).

 

2.    To approve use of £42k of Short Breaks capital grant to reduce the funding shortfall for the Queen’s Manor project.

 

3.    To approve capitalisation of ICT desktop strategy costs of £3.7m of which £3.3m is to be funded from GF mainstream resources and £0.4m from HRA contributions.

 

4.    To approve write-off of capitalised expenditure to date of £0.383m for Becklow Gardens and £0.547m for Jepson House as these schemes will now be delivered through the Affordable Housing Delivery Framework rather than directly by the Council. The write-off will be funded from HRA earmarked reserves.

 

103.

Corporate Revenue Monitor 2018/19 Month 6 - 30 September 2018 pdf icon PDF 377 KB

Minutes:

1.    To note the forecast General Fund outturn and require Directors and Cabinet to identify further mitigating actions that offset the forecast overspend.

 

2.    To note the HRA forecast underspend.

 

3.    To agree the virements detailed in appendix 10.

 

104.

Council Tax Support Scheme 2019/20 pdf icon PDF 98 KB

Additional documents:

Minutes:

That the Council agrees the changes to the Council Tax Scheme for 2019/20 as set out in this report.

 

105.

Council Tax Base And Collection Rate 2019-20 And Delegation Of The Business Rate Estimate pdf icon PDF 137 KB

Minutes:

That Cabinet approves the following recommendations for the financial year 2019/20:

 

(i)     That the Council charge a 100% council tax premium on empty properties equating to 200% of the council tax payable from the 1st April 2019 and agree to include the full subsequent increases in the premium in each future year.

 

(ii)    That the estimated numbers of properties for each Valuation Band as set out in this report be approved.

(iii)   That an estimated Collection rate of 97.5% be approved.

(iv)   That the Council Tax Base of 79,257 Band “D” equivalent properties be approved

 

(v)     To delegate authority to the Strategic Director of Finance and Governance in consultation with the Cabinet Member for Finance and Commercial Services, to determine the business rates tax base for 2019/20.

 

(vi)   Cabinet will also be required to approve the recommendations in the Council Tax Support Scheme 2019/20 report, prior to the recommendations in this report, as they are reflected as Band “D” equivalents in the Council’s Tax base calculations in section 4.5 in the report.

106.

Business Case & Procurement Strategy For The Housing Management System pdf icon PDF 157 KB

Minutes:

1.    That Cabinet approves the divergence from the Integrated Management Systems Procurement Strategy and Business Case approved by it in January 2018 to permit the separate tendering of Lot 2, Housing Management Systems, and the Business Case and Procurement Strategy as defined in Appendix 1.

 

2.    That Cabinet delegates to the Strategic Director of Growth and Place, in consultation with the Cabinet Member for Housing, operational decision relating to starting the procurement process, before 31 July 2019, leading to a subsequent contract award by Cabinet.

 

107.

Business Case & Procurement Strategy In Relation To Urgent Repair Of District And Communal Heating Systems pdf icon PDF 170 KB

Minutes:

1.    That in accordance with the Council’s Contracts Standing Orders the Cabinet approves the Business Case & Procurement Strategy for District and Communal Heating Systems as set out in Appendix 1 in the report.

 

2.    That delegated authority be given to the Strategic Director of Growth and Place in consultation with the Cabinet Member for Housing to award the contract.

 

108.

Award of Warden Call Contract pdf icon PDF 111 KB

Minutes:

1.    That approval be given to accept the tender submitted by SCCI Alphatrack Limited and award a contract for the supply and installation of a Warden Call and Door Entry System in the sum stated in the exempt report.

 

2.    That SCCI Alphatrack also be awarded a subsequent 5-year Maintenance Contract in the sum stated in the exempt report.

 

109.

Business Case & Procurement Strategy For The Procurement Of A Contractor For Landscaping Works At Hammersmith Park pdf icon PDF 152 KB

Minutes:

1.    That in accordance with the Council’s Contracts Standing Orders 8.12 and 10.2 Cabinet approves the Business Case & Procurement Strategy for the procurement of a contractor to complete the landscaping design and works at the disused bowling green in Hammersmith Park as set out in Appendix 1. The works have an estimated value of £120,000.

 

2.    To approve allocation of £311,000 from the annual parks capital budget to fund Hammersmith Park improvement works.

 

110.

Forward Plan of Key Decisions pdf icon PDF 207 KB

Minutes:

The Key Decision List was noted.

111.

Exclusion of Press and Public

The Cabinet is invited to resolve, under Section 100A (4) of the Local Government Act 1972, that the public and press be excluded from the meeting during the consideration of the following items of business, on the grounds that they contain the likely disclosure of exempt information, as defined in paragraph 3of Schedule 12A of the said Act, and that the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

 

Minutes:

That under Section 100A (4) of the Local Government Act 1972, the public and press be excluded from the meeting during consideration of the remaining items of business on the grounds that they contain information relating to the financial or business affairs of a person (including the authority) as defined in paragraph 3 of Schedule 12A of the Act, and that the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

 

The following is a public summary of the exempt information under S.100C (2) of the Local Government Act 1972.  Exempt minutes exist as a separate document

 

112.

Exempt Minutes of the Cabinet Meeting Held on 3 December 2018 (E)

Minutes:

That the minutes of the meeting of the Cabinet held on 3 December 2018be confirmed and signed as an accurate record of the proceedings, and that the outstanding actions be noted.