Agenda and minutes

Cabinet
Monday, 9th July, 2018 7.00 pm

Venue: Courtyard Room - Hammersmith Town Hall

Contact: Katia Richardson  Tel: 020 8753 2368

Items
No. Item

11.

Minutes of the Cabinet Meeting held on 4 June 2018 pdf icon PDF 215 KB

Minutes:

That the minutes of the meeting of the Cabinet held on 4 June 2018 be confirmed and signed as an accurate record of the proceedings, and that the outstanding actions be noted.

 

12.

Apologies for Absence

Minutes:

Apologies for Absence were received from Councillor Adam Connell.

 

13.

Declaration of Interests

If a Councillor has a disclosable pecuniary interest in a particular item, whether or not it is entered in the Authority’s register of interests, or any other significant interest which they consider should be declared in the public interest, they should declare the existence and, unless it is a sensitive interest as defined in the Member Code of Conduct, the nature of the interest at the commencement of the consideration of that item or as soon as it becomes apparent.

 

At meetings where members of the public are allowed to be in attendance and speak, any Councillor with a disclosable pecuniary interest or other significant interest may also make representations, give evidence or answer questions about the matter.  The Councillor must then withdraw immediately from the meeting before the matter is discussed and any vote taken.

 

Where Members of the public are not allowed to be in attendance and speak, then the Councillor with a disclosable pecuniary interest should withdraw from the meeting whilst the matter is under consideration. Councillors who have declared other significant interests should also withdraw from the meeting if they consider their continued participation in the matter would not be reasonable in the circumstances and may give rise to a perception of a conflict of interest.

 

Councillors are not obliged to withdraw from the meeting where a dispensation to that effect has been obtained from the Audit, Pensions and Standards Committee. 

Minutes:

Councillor Max Schmid declared a significant interest in respect of Ark Conway Primary Academy School - Section 278 Highway Works, as he was a Governor of Ark Conway until March 2008. He considered that this did not give rise to a perception of a conflict of interests and, in the circumstances it would be reasonable to participate in the discussion and vote thereon.

14.

Hammersmith & Fulham Council Business Plan 2018-2022 pdf icon PDF 242 KB

Additional documents:

Minutes:

That Cabinet approves the Hammersmith & Fulham Council Business Plan 2018 - 2022.

 

15.

Treasury Outturn Report 2017/18 pdf icon PDF 376 KB

Minutes:

That this report be noted.

 

16.

Capital Programme Monitor & Budget Variations, 2017/18 (Outturn) pdf icon PDF 415 KB

Minutes:

To note the capital out-turn for the year.

 

17.

2017/18 Corporate Revenue Outturn Report pdf icon PDF 478 KB

Minutes:

1.    To note, subject to audit, the General Fund overspend of £1.660m net of unused budgeted contingency. This has reduced to a consolidated net break even position through draw down of additional section 106 resources of £1.6m.

 

2.    To note the provisional HRA variance is £0.052m (table 2). Overall HRA general balances have reduced by £10.183m to £9.946m. This is attributable to the budget variance of £0.052m, the budgeted use of balances of £1.382m and the transfer of £8.749m to specific reserves.

 

3.    To note that general fund earmarked reserves are £94.99m and general balances are £19.0m as at 31st March 2018, subject to audit.

 

4.    To note the capital outturn of £73.6m.

 

 

 

18.

Self-Service & Associated Software Procurement pdf icon PDF 291 KB

Minutes:

1.    To approve the divergence from the Integrated Management Systems Procurement Strategy and Business Case approved by it in January 2018 to permit separate tendering of Lot 1, use of the restricted procedure and adoption of the award criteria referred to in paragraph 5.2 below.

 

2.    To delegate authority to award the contract to the Director of Residents’ Services, in consultation with the Cabinet Member for Finance and Commercial Services.

 

3.    To approve the implementation of the Self Service solution in respect of the planned phases to replace the current solution and provide an enhanced digital platform.

 

4.    Following completion of the implementation phases to enable rollout of the Self Service digital platform to other service areas at the discretion of the Council. These “optional services” will be defined under the Contact Channel Improvements programme and will be subject to full business cases and further decision papers.

 

5.    Additional areas of Authority Services that may use the self service solution during the Contract term include without limitation:

 

§  Revenues and Benefits (where not covered by Phase one or Phase 2)

§  Environmental Services

§  Parking

§  Housing

§  Adult Social Care

§  Children’s

§  Human Resources

 

19.

Appropriation of Watermeadow Court and Edith Summerskill House pdf icon PDF 452 KB

Additional documents:

Minutes:

This report has been withdrawn.

 

20.

Housing Revenue Account 2017/18 Outturn pdf icon PDF 335 KB

Minutes:

1.    To note the HRA provisional overspend of £0.052m, which is after the transfer of £6.229m of underspends to HRA reserves.

 

2.    To note the overall increase in the HRA cashable reserves of £6.229m resulting in an overall balance of £51.875m as at 31st March 2018, subject to audit.

 

3.    To note the Housing capital programme outturn in the HRA of £37.914m.

 

21.

West King Street Renewal pdf icon PDF 527 KB

Additional documents:

Minutes:

That Cabinet agrees:

 

1.1.       To delegate authority to the Strategic Director, Growth and Place, in consultation with the Cabinet Member for the Economy and the Arts, the Cabinet Member for Finance and Commercial Services, the Chief Executive and the Strategic Director, Finance and Governance, to complete negotiations with A2 Dominion Housing Association and their subsidiary companies A2 Dominion Homes Ltd and A2 Dominion Developments Ltd with regard to the West King Street Renewal in order to enter into a Conditional land sale agreement, the conditions for which are set out in the exempt part of the report, paragraphs 4.8 and 4.9 of the report. This is subject to: 

·         The approval of a satisfactory business case for the Project that demonstrates the value for money, affordability, and financial benefits of the project

·         A review of the business case by external Financial Advisors on the project (Deloitte)

·         Receipt of tax advice from Deloitte

·         Satisfaction of Best Consideration, approved by the Borough Valuer

 

1.2.       To note that the land to be included in the CLSA is set out in Appendix 1.

 

1.3.       To note that satisfying the conditions in the conditional land sale agreement and set out in the body of the report will require a future approval of budgets and business case for those budgets in accordance with the Council’s constitution and financial regulations.

 

1.4.       To delegate authority to the Chief Executive and Strategic Director, Growth and Place, in consultation with the Cabinet Member for the Economy and the Arts, the Cabinet Member for Finance and Commercial Services, and the Strategic Director, Finance and Governance, to identify suitable decant accommodation and pursue negotiations for the lease or purchase of this accommodation following which recommendations will be made to Cabinet for approval.

 

1.5.       To note completion of a lease or purchase is subject to a future Cabinet or Full Council approval as appropriate including approval of the necessary budgets, and satisfaction of the business case process set out in 1.1 above.

 

1.6.       To approve a budget of £276,000 for the Decant Accommodation Team, to prepare for the decant of staff.

 

1.7.       To approve a budget of £100,000 for financial advice on the development of the final business case and to delegate authority to the Strategic Director, Growth and Place, to extend the contract with Deloitte for Financial Advice as required.

 

1.8.       To approve a budget of £100,000 for the completion of survey and technical work on the existing Town Hall.

 

22.

Ark Conway Primary Academy School - Section 278 Highway Works pdf icon PDF 243 KB

Additional documents:

Minutes:

Councillor Max Schmid declared a significant interest in respect of this item as he was a Governor of Ark Conway until March 2008. He considered that this did not give rise to a perception of a conflict of interests and, in the circumstances it would be reasonable to participate in the discussion and vote thereon.

 

RESOLVED:

 

To approve the implementation and estimated cost of the Section 278 highway works for the new Ark Conway Primary Academy School on Hemlock Road.

 

23.

Upgrade Of Careline Service's Community Alarm Monitoring System To A Digital Platform pdf icon PDF 294 KB

Minutes:

1.    That in accordance with Hammersmith & Fulham Contract Standing Order 3.1 a waiver of the requirements of the Contract Standing Orders to competitively tender the proposed contract be approved by the Leader and appropriate Cabinet Member on the grounds that it is in the council’s overall interest as detailed in the body of the report.

 

2.    That in accordance with Hammersmith & Fulham Contract Standing Order 17.3.2 Cabinet awards the contract for the upgraded provision and ongoing maintenance to Legrand Electric Ltd. to regularise the current service provision through a sustainable contract while significantly enhancing the service and eliminating the risks inherent.

 

24.

West Kensington And Gibbs Green Neighbourhood Plan Area And Forum Designation pdf icon PDF 200 KB

Additional documents:

Minutes:

It was noted that Cabinet had taken account of the TfL late representation, the officer’s response and the request for an additional sentence to be added to the report. This information was sent to Cabinet Members by email on Wednesday 4 July and is outlined below:

 

The Council received comments from Transport for London (TfL) on 3rd July 2018 requesting that a strip of land to the north-eastern boundary of the proposed neighbourhood area be removed.  TfL advise that the strip of land is TfL operational land and in their view does not meet the requirements for defining the boundaries of a neighbourhood area as set out in national guidance.  They go on to advise that should the boundary remain unchanged then any neighbourhood plan should treat this area consistent with its status as operational land and in accordance with London Plan and local plan policies.

 

LBHF Planning Officer’s response:  The strip of land referred to by TfL is relatively small in the context of the wider proposed neighbourhood area and its current operational use is not considered to justify a revision to the boundary for the proposal to sit comfortably with national guidance and other material considerations.  Officers are also mindful that prior to adoption a proposed neighbourhood plan would be subject to public consultation, an independent examination and finally a referendum.

 

Officers requested to insert the words in bold below into the second sentence of paragraph 4.28 of the report, which the Cabinet agreed:

 

“The aims of the proposed forum are not considered to be in conflict with the policy context for the site and we cannot assume the current planning permission, in relation to significant works to the housing estates, will be implemented.

 

 

RESOLVED:

 

1.    That Cabinet agrees to:

·         designate the proposed area as applied for; and

·         designate the proposed neighbourhood forum.

 

2.    “To note that Cabinet has considered the report, the TfL late representation, the officer’s response and has agreed to their request to insert the words in bold below into the second sentence of paragraph 4.28 of the report:

 

“The aims of the proposed forum are not considered to be in conflict with the policy context for the site and we cannot assume the current planning permission, in relation to significant works to the housing estates, will be implemented.”

 

25.

Forward Plan of Key Decisions pdf icon PDF 495 KB

Minutes:

The Key Decision List was noted.

26.

Exclusion of Press and Public

The Cabinet is invited to resolve, under Section 100A (4) of the Local Government Act 1972, that the public and press be excluded from the meeting during the consideration of the following items of business, on the grounds that they contain the likely disclosure of exempt information, as defined in paragraph 3of Schedule 12A of the said Act, and that the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

 

Minutes:

That under Section 100A (4) of the Local Government Act 1972, the public and press be excluded from the meeting during consideration of the remaining items of business on the grounds that they contain information relating to the financial or business affairs of a person (including the authority) as defined in paragraph 3 of Schedule 12A of the Act, and that the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

 

[The following is a public summary of the exempt information under S.100C (2) of the Local Government Act 1972.  Exempt minutes exist as a separate document.]

 

27.

Exempt Minutes of the Cabinet Meeting Held on 4 June 2018 (E)

Minutes:

That the minutes of the meeting of the Cabinet held on 4 June 2018 be confirmed and signed as an accurate record of the proceedings, and that the outstanding actions be noted.

 

28.

West King Street Renewal: Exempt Aspects (E)

Minutes:

That the report be noted.

 

29.

Upgrade Of Careline Service's Community Alarm Monitoring System To A Digital Platform: Exempt Aspects (E)

Minutes:

That the report be noted.