Decision details

Contract Award - Appointment of Employer's Agent for Capital Programme Project at the Charecroft Estate

Decision Maker: Cabinet Member for Housing

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


Hammersmith and Fulham Council is committed to going above and beyond what is required by fire safety regulations to keep our tenants and leaseholders safe. Due to concerns around Health and Safety of the Charecroft Estate and the need for the Council to fully understand the issues around the proposed work. Officers believe an immediate procurement of a technical consultant is required.


It is recommended that the Cabinet Member for Housing approves the award of a contract to Arcadis Design and Consultancy to act as Specialist Technical Consultants and to provide specialist professional services for a period of 3 years, at a maximum value as noted in Appendix 1.

Reasons for the decision:

A Specialist Technical Consultant to provide feasibility work to Phase 2 is required to enable the Council to understand the technicalities around the Estate. This will then inform how best to successfully deliver the Phase 2 works to the four blocks due to complexities referenced in section 4 of this report.


The Council has prioritised the work as set out in its fire safety strategy based on risk identified through its fire risk assessments and the Arcadis feasibility report. The feasibility works which will be linked to window and panel replacement are all considered high risk.

Alternative options considered:

Option 1 - Do not implement the works (do nothing)


The Council has a duty to keep its residents safe - at the same time its housing stock must be maintained to a high standard. The work undertaken by the Specialist technical Consultant is essential if the Council is to understand the complexities to this work.


Option 2 - Appoint Arcadis Design and Consultancy for Specialist technical Consultant by direct award (recommended)


A well thought out approach to asset management, and this project’s delivery,

will enable the Council to focus on achieving compliance and keeping our residents safe, as it meets the Council’s commitment to ensure that our housing assets are kept safe and maintained over the coming four years.


Arcadis had previously been engaged by the Council and already worked on  for Phase 1. Their appointment to Phase 2 will ensure consistency and continuity are maintained. Cabinet agreed to this approach as highlighted in the Capital Programme of July 2019.


Option 3 – Mini Competition exercise for the procurement of Technical Consultant through Fusion21 Framework


An open compliant procurement exercise can be undertaken through the Fusion21 framework.


Mini Competition will be very time consuming and would not necessarily guarantee either quality or value for money. Due to the time constraints for the delivery of the project, a Mini Competition approach to the procurement of Employer’s Agent will impede Charecroft Phase 2 by causing delay to urgently required works.

Publication date: 09/10/2019

Date of decision: 03/10/2019

Effective from: 16/10/2019

Accompanying Documents: