Decision details

Contracts for Asbestos Surveying and Analytical Services

Decision Maker: Cabinet Member for Housing

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Purpose:

The Cabinet Member for Housing previously approved the appointment of two sets of asbestos surveyors for a period of 12 months with provision for an extension of up to 3 months from 5th April 2019. Since then, and despite many meetings indicating the contrary, one of the providers cannot now carry out those services for the Council.

The strategy, as set out in October 2018, was to maintain no fewer than two suppliers for every service requirement. Since the provider is no longer willing to provide the service it has become necessary to appoint a replacement.

Decision:

It is recommended that the Cabinet Member for Housing:

 

1.    Award a term contract to Environmental Essentials Ltd for a period of 12 months with provision for an extension of up to 3 months.  The contract to start from 3 May 2019.

 

2.    Together with Life Environmental Services Ltd, approve a combined annual spend of up to £800,000 for these two contracts.  It is not possible to accurately forecast precise expenditure but it is not expected to exceed £1m over the full 15 month life of these two contracts.  If more expenditure is required or anticipated in excess of the £800,000 within that period then a further Cabinet Member Decision paper will be submitted.

Reasons for the decision:

To ensure that the Council follows the strategy of October 2018 to have no fewer than two suppliers for any particular requirement at any one time. It is necessary to replace Pennington Choices who have decided to withdraw.

Alternative options considered:

Not applicable.

Publication date: 10/05/2019

Date of decision: 10/05/2019

Accompanying Documents: