Decision Maker: Deputy Leader
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
That the Deputy Leader, acting on advice from the Director of Residents’ Services, approves a waiver under the Contract Standing Orders (CSO) 3.1 in relation to the competition requirements of CSO 10.2 and CSO 11.2 (to either call off a framework or to advertise the contract and seek public quotations) The justification for the waiver is that the contract for these services is required in circumstances of extreme urgency that could not reasonably have been foreseen and it is in the council’s overall interest to waiver the competition requirements to permit a direct award of this contract.
That the Deputy Leader approves the direct award of the Impact Project Case Progression Services contract to Standing Together Against Domestic Violence for a period of one year from 1st April 2019 to 31st March 2020 at a cost of £25,000.
Reasons for waiver of Contract Standing Orders
The waiver of Contract Standing Orders is requested due to the nature of the service being provided and the length of contract (one year).
The Impact case progression service is a continuation of an existing service that is already provided by STADV. The provider is mobilised to provide the service and has referral pathways in place to continue to work with a client group of whom they have specialist knowledge. If a new provider is appointed at short notice, this could cause disruption to service users. 3.1.3 The funding for the service comes from the Mayor’s Office for Policing & Crime (MOPAC) London Crime Prevention Fund (LCPF). MOPAC only approved the funding for the service on 28th January 2019 leaving insufficient time to competitively tender a new contract. and for any new provider to have time to mobilise and pass the relevant police vetting levels. This would likely have a negative impact on service users.
The length of contract extension is to align the service with other Violence Against Women & Girls (VAWG) contracts that are due to end in March 2020. All VAWG services are currently being reviewed in order to shape sovereign service beyond that date. The award of the Impact Project Case Progression Service contract will allow more informed decisions to be made about these services once more evaluation has taken place.
To directly award the contract to the incumbent provider is in the overall interest of the Council and its residents.
The provision for such a waiver is allowed under section 3.1 of the council’s Contract Standing Orders (`CSOs`). As the value of the contract is £25,000 the delegated person to agree the waiver is the relevant Cabinet Member acting under advice from the Client Director.
The contract shall be recorded on the Council’s Contract Register.
A departmental record of the decision approving the waiver and the reasons for it will be kept in accordance with contract standing order 18.3.
Officers considered three options in arriving at the recommendation made in this report.
Discontinue the service – After consultation with the police it was agreed that discontinuing the service would reduce the number of perpetrators being charged as well as reducing the victims’ feelings of safety.
Tender the service for a period of more than one year – This is not recommended for the reasons set out in Section 3.1.5 of the report
Extend the contract for one year to 31st March 2010 – This is the option recommended by officers for the reasons set out in Section 3.
Publication date: 13/03/2019
Date of decision: 07/03/2019