Decision details

Waiver of Contract Standing Orders and Direct Award of Market Research Contract to The Campaign Company

Decision Maker: Cabinet Member for Public Services Reform

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No


This report seeks to make a direct award of a contract valued at £50,000 for resident engagement services.



It is recommended that the Cabinet member for Public Services Reform:


Approve the waiver of the Council Contract Standing Orders (CSO) 3.1 in relation to the competition requirements of CSO 10.2 (to advertise the contract and seek public quotations) to enable the direct award of the contract.


Approve a direct award for the delivery of the engagement services contract to The Campaign Company at a cost of £50,000.


Reasons for the decision:

The council’s strategic priorities are set out in the H&F Business Plan for 2018-22. It includes an ambition to ‘do things differently’ to the way they’ve been done before and to radically transform the way the council works with local partners and the community.

In developing this ambition, the authority has been clear that it will always ‘do things with local residents, rather than to them,’ and has made a commitment to listening to residents’ views on major policy development.


To meet this ambition, the council undertook a procurement process in 2016 to provide resident engagement services up to a value of £155,000. A Leader’s Urgent Decision to award this contract to The Campaign Company was made on 12 July 2016 for a duration of one year and £104,375 was spent under this contract.


A decision was taken last year, in light of the local elections and the consequential re-setting of council priorities in its 2018-22 Business Plan, to defer the completion of this market research project to enable this to be done in line with the new Business Plan priorities.


This prudent decision meant that the project was not completed within the timeframe of the original contract and so it expired last year. This has brought about the need for a new contract to be entered into with the Campaign Company to for continuity purposes. However, funding is still available through the PSR 2018/19 budget, so this report seeks a waiver to enable the completion of this work.


Alternative options considered:


Publication date: 05/12/2018

Date of decision: 03/12/2018

Accompanying Documents: