Decision details

External and communal refurbishment of properties on Talgarth Road and Barons Court Road

Decision Maker: Cabinet Member for Housing

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

This report seeks approval to let a contract to undertake major refurbishment works to various council-owned properties on Talgarth Road W14 and Barons Court Road W14. The works generally comprise new double-glazed windows and FD30 front entrance doors, roof repairs, and external and communal repairs and redecoration. Additional fire safety works such as compartmentation, emergency lighting and new signage are included across all properties as required.

Decision:

It is recommended that the Cabinet Member for Housing:

 

1.     Approve the appointment, subject to satisfactory conclusion of S20 consultation, of Mulalley & Company Limited to undertake major refurbishment works to various council-owned street properties on Talgarth Road and Barons Court Road W14 as identified in this report for a sum of £3,440,843. The contract is expected to be formally awarded on the 14th December 2019 with a contract period of 37 weeks and is expected to start on site on the 27th January 2020 with a site completion date of 12th October 2020.

 

2.     Approve the addition of a contingency sum of £250,000 to the overall budget, identified above.

 

3.     To note that virements totalling £350,843 from other uncommitted schemes as set out in appendix 2 are required to align the budget with the works proposed within this contract. This will be confirmed via the 2019/20 quarter 3 capital budget monitoring report for consideration by Cabinet on 3 February 2020.

 

4.     To note that the formal award of contract will not be made until completion of consultation with affected leaseholders under Section 20 of the Landlord and Tenant Act 1985.

Reasons for the decision:

These works need to be undertaken to maintain a satisfactory standard to the external fabric and communal parts of the buildings and to ensure homes are safe, warm and weathertight.

 

The decision above is required to appoint the contractor to carry out the works required in these buildings.

 

A Business Case and Procurement Strategy was approved by the Leader of the Council on 20th September 2018 with effect from 25th September 2018 and this strategy advocated the use of third-party framework which were set up by the South Eastern Consortium and that a mini competition be undertaken.

 

This project is a pre-agreed scheme which the council has committed to deliver as part of the Asset Management Compliance Strategy and Capital Programme approved at 1st July Cabinet.  The development of the programme has been guided by the principles of the strategy and priorities have been agreed by the Economy Department’s Capital Board chaired by the Assistant Director of Operations. 

Alternative options considered:

This tendering exercise has been carried out following an analysis of procurement options which were considered in the Business case and Procurement Strategy report approved by the Leader of the Council on 20th September 2018.

Publication date: 11/11/2019

Date of decision: 08/11/2019

Effective from: 15/11/2019

Accompanying Documents: