Decision Maker: Cabinet Member for Housing
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
This document sets out fire safety improvement
works to install and upgrade fire door sets in high risk premises
identified through fire risk assessment, as part of the
Council’s Fire Safety Pus programme, to make our buildings
safer and protect residents to a higher standard.
The report makes recommendations as to the appointment of a consultant to carry out the works and an independent company to quality check a representative sample.
That the Cabinet Member for Housing:
1. Approve the waiver under Contract Standing Order (`CSO`) 3.1 of CSO 10.2 (table 10.2d) of the requirement for contracts at paragraph 2.2 to be procured through the Housing Repairs Contractor or by carrying out a tendering exercise on the basis that these works are in the Council’s overall interest.
2. Approve the appointment of the following two contractors through the South East Consortium (SEC) framework to deliver a programme of front entry fire door replacement to flats and protected stair/firefighting shaft fire door replacement, as required by fire risk assessments, to multi-story blocks on the Charecroft and Edward Woods Estates:
a. Kier Services Ltd for a period of 24 months. The contract to start from August 2019
b. Engie Group for a period of 24 months. The contract to start from August 2019
3. Approve the overall sum of £2,529,500 for the two contracts at 2.2. Work will be divided between the contractors by the client team, with either company being able to carry out part or all of the works in the event of resource, capacity or other requirements that arise during the works.
4. Approve the waiver under CSO 3.1 of CSO 10.2 (table 10.2a) of the requirement for the contract at paragraph 2.5 to use framework agreements or seek competitive bids on the basis that it is in the Council’s overall interest.
5. Approve the direct award of a contract to Oakleaf Surveying Ltd in order to validate the installation through third party accreditation of up to 20% sample of door sets installed by Engie and Keir at a total cost of up to £40,000 for a period of up to 24 months from commencement, which is planned for August 2019.
Hammersmith & Fulham Council is committed to improving safety for its residents as part of its Fire Safety Plus Programme. Fire door sets are required to protect residents in housing stock identified through the fire risk assessments to meet the objectives under the Programme and to comply with health and safety requirements.
The Council has prioritised the work as set out in its fire safety management system based on risk identified through its fire risk assessments, profiling in accordance of risk by building type as set out in its asset strategy and vulnerability of occupants. The works outlined in this report are for multi-story blocks of over 10 storeys, which are considered high risk.
Accordingly, the decisions above are required to appoint contractors to carry out these works and a consultant to verify quality, all managed by the Council’s contracted consultancy firm.
The recommendations set out above are the most effective way to enable the necessary work to be undertaken expeditiously and competently.
The contract costs take account of the current and changing fire door market, post the Grenfell tragedy, the on-going Public Inquiry and review by MHCLG of fire testing certification. The restricted market and high demand for fire doors is allowed for, including the bespoke nature of door sets for the protected stairs.
OPTION 1: Do nothing
The works have been highlighted as necessary following a Fire Risk Assessment the results of which are on the Council’s website. Not carrying out this work as a matter of urgency would put the council at risk of prosecution by the London Fire Brigade.
OPTION 2: Open tender
These works are urgent for reasons set out above. It is considered that conducting an open tender will add further delay to the already pressing need for the works.
OPTION 3: Mini competition from an approved framework
These works are urgent for reasons set out above. It is considered that conducting a mini competition will add further delay to the already pressing need for the works.
OPTION 4: Direct award from the SEC framework and direct award to existing supplier (preferred option)
These works are urgent for reasons set out above. In order to ensure that the works can be undertaken quickly by contractors that have capacity, a Direct Award to the two highest scoring contractors from a legally compliant Framework where the Framework allows for this is therefore considered to be the best option. In order to ensure that the quality of the works is appropriately verified in a timely manner, a direct award to consultants that have worked for the Council in the past and understand the stock is considered to be the best option. In addition to this, apply for a waiver under CSO 3.1 of CSO 10.2 (table 10.2a) to make a direct award of a contract to Oakleaf Surveying Ltd in order to validate the installation through third party accreditation of up to 20% sample of door sets installed by Engie and Keir at a total cost of up to £40,000 for a period of up to 24 months from commencement, which is planned for August 2019 on the basis that it is in the Council’s overall interest.
Publication date: 10/07/2019
Date of decision: 09/07/2019