Decision details

DIRECT AWARD of CONTRACT TO DELIVER IMPACT INDEPENDENT DOMESTIC VIOLENCE ADVOCACY SERVICES

Decision Maker: Deputy Leader

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Decision:

That the Deputy Leader, acting on advice from the Strategic Director of Residents’ Services, approves a waiver under the Contract Standing Orders (CSO) 3.1 in relation to the competition requirements of CSO 10.2 and CSO 11.2 (to either call off a framework or to advertise the contract and seek public quotations) The justification for the waiver is that this is a contract for services that are required in circumstances of extreme urgency that could not have reasonably been foreseen and that it is in the council’s overall interest.

That the Deputy Leader approves the direct award of a contract to Advance Advocacy Services to deliver Independent Domestic Violence Advocacy Services for the Impact Project for a period of one year from 1st April 2019 to 31st March 2020 at a cost of £75,000.

 

Reasons for the decision:

Reasons for waiver of Contract Standing Orders

 

The waiver of Contract Standing Orders is requested due to the nature of the service being provided and the length of contract (one year).

 

The Impact case progression service is a continuation of an existing service that is already provided by Advance. The provider is mobilised to provide the service and has referral pathways in place to continue to work with a client group of whom they have specialist knowledge.  If a new provider is appointed at short notice this could cause disruption on service users.

 

The funding for the service comes from the Mayor’s Office for Policing & Crime (MOPAC) London Crime Prevention Fund (LCPF). MOPAC only approved the funding for the service on 28th January 2019 leaving insufficient time to competitively tender a new contract and for any new provider to have time to mobilise the service and pass the relevant police vetting levels.

 

The length of contract is to align the service with other Violence Against Women & Girls (VAWG) contracts that are due to end in March 2020. All VAWG services are currently being reviewed in order to shape sovereign services beyond that date. The award of the contract of the IDVA service will allow more informed decisions to be made about these services once further evaluation has taken place.

 

To directly award the contract to the incumbent provider is in the overall interest of the Council and its residents.

 

The provision for such a waiver is allowed under section 3.1 of the council’s Contract Standing Orders (`CSO`). As the value of the contract is £75,000 the delegated person to agree the waiver is the relevant Cabinet Member acting under advice from the Client Director.

 

The contact shall be recorded on the Council’s Contract Register.

 

A departmental record of the decision approving the waiver and the reasons for it will be kept in accordance with contract standing order 18.3.

Alternative options considered:

Officers considered three options in arriving at the recommendation made in this report.

 

Discontinue the service – After consultation with the police it was agreed that discontinuing the service would reduce the number of perpetrators being charged as well as reducing the victims’ feelings of safety.

 

Tender the service for a period of more than one year – This is not recommended for the reasons set out in Section 3.1.4 of the report.

 

Extend the contract for one year to 31st March 2010 – This is the option recommended for the reasons set out in Section 3.

 

Publication date: 13/03/2019

Date of decision: 07/03/2019

Accompanying Documents: