Decision details

Contract Award Report: Repair and Maintenance Services – Lot 1

Decision Maker: Cabinet Member for Housing

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: No


This report enables an interim repairs solution to be put in place to ensure we provide a responsive repairs service to residents. A conventional procurement exercise will take place in parallel to procure a contractor or contractors for the longer-term. A Cabinet report will outline this process in due course.


It is recommended that the Cabinet Member for Housing:


1.    Accept officers’ recommendations that a repairs and maintenance contract be awarded to the following contractor as identified below:-


2.    Award the contract for Lot 1 (covering NW10, W12 and W3) Housing Repairs and Maintenance to Mears Ltd at an estimated value [in the exempt report] for a period of 12 months with provision for an extension of up to 3 months from 17th April 2019.


3.    Note that the price of this contract may increase by up to 10% as the costs of TUPE transfer become clear and approve a contingency sum of this amount for this purpose.


4.    Appoint Mears Limited as the reserve contractor for Lot 2 as described in paragraph 6.15 of the report.


5.    Note that the award of contract cannot be made until the conclusion of the S.20 consultation referred to in section 7 of the report.


(the full recommendations can be found in the exempt report)

Reasons for the decision:

Hammersmith and Fulham Council has a contractual obligation to ensure its properties are maintained and as a landlord it needs to deliver repair and maintenance services to its residents.

Alternative options considered:

This is detailed in the exempt report.

Publication date: 05/03/2019

Date of decision: 16/01/2019

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